Student Clubs and Organizations Training September 2015.

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Presentation transcript:

Student Clubs and Organizations Training September 2015

Welcome! Introductions –Please Identify: Name, Title, Club Club Resources –Genevieve Brandt, Clubs and Orgs Intern –Jenny Kimura, Clubs and Orgs Intern –Kat Slaby, Program Coordinator –Your Advisor! –President and Treasurers Training –Clubhouse –Student Clubs Handbook –Website!

Clubhouse Resources Card Access Storage Lockers Office Supplies to use in the space –1 week policy Meeting Space Clubs/Orgs Workstation –MS Publisher, Adobe Photoshop, etc. –Printer/Copier ($0.025 B&W, $.12 color) Club Archives Available*

Money and Finances Clubs Funding Sources –Appropriations Board –Student Life Council Funding –Fundraising –Dues

Your Account Number ALL Expense Transactions: 820xxx-6323-xxxx-61 Your Account Number ALL Income Transactions: 820xxx

Common four-digit transaction types 7102 – Office/General Supplies 7132 – Dues and Memberships 7133 – On Campus Meeting/Event 7141 – Photocopying Printing 7143 – Advertising and PR (IMPACT) 7144 – Postage/Mailing

Money and Finances (cont.) Deposits Buying from PLU –Catering Withdrawals and Reimbursements –Itemized receipts Talk to Kat/Ian if you need bigger things purchased No gift cards can be purchased or included in initial payment

Programming Event Planning Form Conferences and Events –25Live –Event Planning Guide –Campus Calendar Waivers

Club Travel Waivers Itineraries No Carpooling PLU 12-Passenger Vans –$15.00/day and $.67 per mile Enterprise 12- Passenger Vans –$108/day Reimbursement for Gas 45¢ per mile from your club Bus or Walking

Advertising Strategies Posters Approved by SIL UC & Admin Butcher paper Boards IMPACT Residential Life Commuter Lounges

Advertising (cont.)! LASR MastTV/The Mast The Daily Flyer Facebook Word of Mouth! LuteGuide

Club Awards

Don’t Forget/New Things! Your club needs to sign up for a PLU club account! –Once you have done this, also share your credentials Advisors must fill out the Advisor Agreement Religious Affiliated groups no longer need to submit separate forms We have a new Club Handbook – please become familiar with this!

Additional Club Needs Club Finance Account Number Club Printer Number Clubhouse Lockers Setting up a Club Account

Coming up for Clubs! LollaPLUza Club Tabling Club Awards Club Registration

Thank You!