*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Please dial-in: Phone Number: Access Code: OSPI 21stCCLC Box Set Ordering Webinar 09/11/2015

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics  This webinar will be recorded.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics  This webinar will be recorded.  Dial *6 to mute yourself. Please stay muted when you are not speaking.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics  This webinar will be recorded.  Dial *6 to mute yourself. Please stay muted when you are not speaking.  Dial *7 to unmute yourself.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics  This webinar will be recorded.  Dial *6 to mute yourself. Please stay muted when you are not speaking.  Dial *7 to unmute yourself.  Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics  This webinar will be recorded.  Dial *6 to mute yourself. Please stay muted when you are not speaking.  Dial *7 to unmute yourself.  Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson.  Click the “Raise Hand” button if you wish to speak.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Objectives Participants will:  Learn about changes to the structure and procedures of quality improvement system (QIS)  Review history and requirements of QIS  Learn about what is included in the Box Sets, how to order, and how to access trainings and supports.  Review of next steps and have a chance to ask questions

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Agenda  Logistics  Introductions and Roles  History of QIS work and what is new this year  Box Set Concept and what is included  Ordering Box Sets  Receiving Box Sets and accessing trainings/supports  Mailed Materials  Training Registration  Temperature Check and Next Steps

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering WHAT IS THE YPQI PROCESS? -Research Based quality improvement system -Assess, Plan, Improve -Weikart Canter has partnered with OSPI to gradually build capacity and implement the system since In the program year, all grantees participated -This year, 47 grantees and 133 sites

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering General Requirements Cohort Box Set PurchaseRRRR Leading Indicator PWD and submission of Improvement plansRRR- Youth Work Methods WorkshopsRRRR Bridge ConferenceOOOR Local Evaluator trained as reliable PQA RaterRRRR Quality Instructional Coaching Workshop O* R Kickoff WebinarRRRR PQA Basics O* R Self Assessment and Scores Reporter WebinarsRRRR Conduct and Submit self and external assessmentsRRRR PQA Planning with DataOOOR Submission of Improvement Plan`RRRR End of Year Staff and Manager SurveyRRRR Ongoing Coaching from SOWA---R o* required for new coordinators and directors

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering WHAT IS NEW THIS YEAR? -Build upon efforts to date to continue to build culture of continuous improvement, -Increased connections to statewide infrastructure/movement -Supports and expectations will vary based on experience (e.g. more supports for new sites) -More regional training offerings -School’s Out Washington will play a larger role in training coordination, coaching, etc -Implementation of new funding model and Box Set Concept

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Technical Assistance and Training Roles  OSPI  Day to day support and communication with grantees/sites  Recruitment and support for trainers  Weikart Center  Processing of Box Set orders  Delivery of core YPQI trainings (PQA Basics, External Assessor trainings, webinars, TOTs)  Support for online trainings and scores reporter  School’s Out Washington  Delivery of on-site Coaching to Cohort 12 sites  Training logistics coordination, hosting, and registration  Trainer Learning Community  Bridge Conference and statewide QIS coordination

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Box Set Concept  Box Sets combine training slots, online supports (scores reporter), materials, coaching, etc.  Fixed – Each box set has fixed deliverables that vary by cohort (9-12). This is required  A La Carte – Each grantee can elect to add additional optional deliverables as needed  OSPI will reimburse grantees for:  Fixed box sets for each site  A set amount (varies by cohort) for a la carte deliverables  2-day live External Assessor training for new evaluators  Box sets are ordered by grants, so some grantees may have to process multiple orders

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Box Set Deliverables – fixed and a la carte Deliverables Cohorts 9-10 Cohort 11 Cohort 12 Scores Reporter Account XXX YPQI Kickoff Webinar XXX Scores Reporter Webinars XXX Materials Package XXX Self Assessment Webinar XXX Advanced PWD Webinar X Advanced PWD Live Site team attends, 2 slots Live YW Methods Trainings 2 slots 3 slots PWD Live A La Carte Site team attends, 3 slots Quality Coaching Live A La Carte 1 slot Bridge Conference A La Carte - Recommended 2 slots per site + additional al la carte slots available Coaching Package X Online PQA Basics A La Carte Live PQA Basics A La Carte 1 slot/site + 1 slot/grantee YW Methods Summit Slots? External Assessor Reliability Training - Youth & School Age A La Carte External Assessor Distance Reliability – Youth &School Age A La Carte

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Additional Notes  Each site needs to specify use of Youth or School Age PQA (Box set materials vary based on form)  Cohort 12 should select one tool based on grade of majority of students  Each grantee is required to have a local evaluator endorsed as a reliable rater in the Youth and/or School Age PQA  If your sites use both tools, your rater must be endorsed in both  New assessors must attend PQA Basics and the 2-day External Assessor Workshop (School Age or Youth)  Existing raters must reestablish reliability on an annual basis via a distance/webinar process  With multiple grants, you will need to choose which grant to order reliability trainings through

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Box Set Steps  Confirm receipt of planning form and instructions  Complete Box Set Planning worksheet for each grant  Place your box set order via the online form  Sept 15 for Cohorts 9-11  Sept 30 for Cohorts 12  Weikart Center will issue an invoice or be in contact to process a credit card payment for the box set.  Grantee Directors receive box sets and distribute resources to site teams.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Completing Box Set Planning Worksheet  Review the grantee information and number of sites. Please contact the Weikart Center if there are any mistakes.  Review the fixed deliverables that are included in each site box set.  Review optional a la carte deliverables and fill in the number of each deliverable.  Review the summary of price at the top of the worksheet.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Placing the Order  Go to cohort specific link to access the order form. Please fill out an order for each individual grant  Fill in information about your grant (grantee name, number of sites/box sets, number of School Age PQA (K-6) Box Sets, Number of Youth (4-12 th ) PQA Box sets.  Make a la carte selections for additional deliverables based on your worksheet (Step 2c above).  Complete billing and shipping information.  Submit form to complete order by Sept 15 (Cohorts 9-11) or Sept 30 (Cohort 12)  You will receive an ed receipt and invoice or call to process credit card debit will follow  Box sets and training slots are not transferable/refundable.

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering A La Carte Items Info for Fixed Box Sets

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering

Box Set Delivery  Grantee Director will receive:  ed Box Set Cover sheet for each grant with:  Training Registration codes  Registration links  Training dates  Timeline  Outline of what will be included in mailed box sets  Physical Box sets will be mailed to grantee director  Printed copy of cover sheet  A box for each site (School Age or Youth)  Ideas for distributing to sites?  SOWA coach will reach out to Cohort 12 Grant Directors

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Training Registration  Box Set Cover Sheet will include registration codes (Where applicable) and specific registration links  Weikart Center via Ready Talk or TOT registration forms  Schools Out Washington Online Registration  Each code can be used to register

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering What Happens Next:  This webinar will be archived and recording and slides shared  Order forms are live and we will begin processing orders as they come in  First trainings are coming up quickly so be prepared to register  Youth Work Methods Summit #1 – Oct 9 – Yakima  Bridge Conference – October Seattle  Please be in touch if you have any questions/concerns!

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Additional Opportunities/Resources  New and Improved PQA Scores Reporter!  Local TOT Graduates/Trainers  SOWA will be convening a trainer learning community  Application forthcoming to participate in upcoming TOTs  Guidance forthcoming on hosting local trainings and supports/resources

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering INSERT POLL on confidence/readiness

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering LINGERING QUESTIONS?

*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering THANK YOU AND GOOD LUCK! Please complete the webinar feedback survey. Please direct any Box Set Related Questions to Adrienne Bard,