Oregon State Contractor Program Jason Linnell Executive Director Presented By: E-SCRAP 2008 ○ CONCURRENT SESSION D National Center for Electronics Recycling

Oregon State Contractor Program Overview:  About the National Center for Electronics Recycling (NCER)  Background on Oregon Law  Contractor Program Overview  Progress to Date  Challenges  Lessons Learned  Next Steps

Oregon State Contractor Program The NCER is a non-profit 501c3: Dedicated to a national infrastructure for electronics recycling Established in 2005 Based in WV Focus on: Developing expert, unbiased research on critical aspects of recycling systems Gaining practical experience on the effective functioning and management of electronics recycling systems

Oregon State Contractor Program Background on the Law

Oregon State Contractor Program Oregon’s Electronics Recycling Law (ORS 459A ) : Product Scope: desktop computers, portable computers, monitors and televisions (or CEDs). Covered Entities: free recycling options for households, small businesses and nonprofits with 10 or fewer employees, and anyone giving 7 or fewer CEDs to a collector at any one time. Manufacturer Responsibility: Register, pay annual admin fee, choose to manage their own statewide collection program (must be approved by DEQ) or participate in the state contractor program (additional fee assessed by DEQ).

Oregon State Contractor Program Key Dates November 15 ‘08: conditional approval ends for proposed manufacturer programs, must have all collection sites Implementation Date: programs must be in operation by Jan. 1, ‘09 Sales Ban: Beginning Jan. 1, ‘09, only registered brands are eligible for sale in or into Oregon Disposal Ban: Disposal of CEDs prohibited as of Jan. 1, 2010.

Oregon State Contractor Program Contractor Program Overview

Oregon State Contractor Program Overview Default program for covered manufacturers Similar to WMMFA in Washington, but DEQ hires Contractor selects/contracts w/ collectors, transporters, recyclers Determines compensation through competitive bids/negotiation State pays Contractor invoices, then to subcontractors

Oregon State Contractor Program How Was NCER Selected? DEQ issued RFP for State Contractor Program in Feb 2008 Bids were submitted in late March Extensive evaluation July 2 - NCER awarded contract Contract period – 3.5 years, can renew once for 3 additional years

Oregon State Contractor Program NCER Team will design, implement, and manage the State Contractor Program. TEAM includes Portland-based Zero Waste Alliance (ZWA) and Alcorn Consulting. ALCORN consulting

Oregon State Contractor Program Program Basics: NCER will provide corporate oversight of all aspects of the Contractor Program  Will subcontract directly with, and be responsible for payments to, all service providers.  Corporate oversight will be provided by NCER Executive Director, Jason Linnell Program administration of startup phase led by Walter Alcorn Operations and Maintenance phase begins 2009

Oregon State Contractor Program Walter & Jason will have a support staff consisting of the following people: Communications Specialist: Heather Smith, NCER Program Development Principal: Wayne Rifer, ZWA Data and Communications Manager: Pamela Brody- Heine, ZWA Carson Maxted Collector Relations Specialist

Oregon State Contractor Program The NCER is required to develop and implement a plan to collect covered electronic products at no cost to consumers in every county and in every city with a population greater than 10,000. The electronics will then be transported and recycled.

Oregon State Contractor Program Since contract award, team has been working to establish collector network looking first at existing infrastructure

Oregon Cities of 10,000 or More Will Have Permanent Collection Sites Oregon Cities of 10,000 or More RED = no cities of 10,000 or more – collection service or at least one location required

Oregon State Contractor Program Participation with collectors has been sought through on-site visits, newsletters, phone calls and posting of information on the SCP website. All collection sites will be determined and will be fully functional by January 1,

Oregon State Contractor Program Recycler Selection Process

Oregon State Contractor Program RFP for recyclers issued in August. NCER is currently in negotiations with selected recyclers: Following DEQ review of chosen recyclers, NCER will enter into contracts  No later than Oct. 1 Contract period will go through December 31, 2009 Recyclers interested in submitting proposals for subsequent program years will find additional information on the SCP website at:

Oregon State Contractor Program Challenges

Oregon State Contractor Program Program Challenges Identifying convenient collection locations across the state, especially in rural areas  Communication with local officials  Take suggestions for effective collectors and potential reuse organizations  Evaluating rural areas for possible collection sites and/or collection events  Achieving balance between government and private system  Privately run and managed, but gov’t oversight  Bills from state to manufacturers, invoices from service providers to NCER

Oregon State Contractor Program Program Challenges Uncertainty in Program Start-up  Proposed manufacturer programs might not be accepted  Collectors unsure who to work with (stability, volume-limitation?) Multiple Programs with duplicate geographic collection requirements  Can/should collectors work with multiple programs? Non-Covered Products Reuse

Oregon State Contractor Program Lessons Learned

Oregon State Contractor Program Contractor Model Advantages Government involvement but fewer gov’t restrictions  No procurement guidelines, invoicing flexibility Competitive bidding of collection and recycling more efficient  Costs well below CA rates Other Lessons:  Direct collector relationship key  No substitute for site visits

Oregon State Contractor Program Next Steps

Oregon State Contractor Program Next Steps: NCER Team will be busy over next few months implementing the SCP: 1. Holding conference calls for SCP manufacturers 2. Finalizing contracts with initial set of recyclers 3. Finalizing collector guidance document 4. Finalizing Contractor Program Public Outreach Plan 5. Producing a quarterly collector newsletter 6. Performing inspections of all recyclers 7.Negotiating fee structures 8. Finalizing contracts with mutually agreeable prices for services, procedures for resolution of billing and payment disputes, etc.

Oregon State Contractor Program Next Steps: Work across state lines? 1)Joint implementation of common program elements across states for a more efficient, harmonized regional approach

Oregon State Contractor Program Thank You! Jason Linnell, NCER