1 CalREDIE Provider Portal Training Webinar series October 2015

Agenda Introduction – Overview and Benefits Training – HIV/AIDS disclaimer – Logging in – Creating a new patient and incident – Submitting an incident Access + next steps Testimonial from Santa Barbara 2

Provider Portal (PP)  Providers directly submit CMR level data into CalREDIE  providers from 40 LHJs  Continued rollout in 2015 Electronic Lab Reporting (ELR)  243 ELR submitters in production  22k transactions per week  The October cohort (10) is scheduled to start 10/13/2015 Core CalREDIE  Surveillance & reporting  Real-time  Case Report Forms  Inter-jurisdictional transfer  State/Local simultaneous access Data Services module  Easy access  Data is ready for analysis  NPJ Data  CDC Messaging Alerting module  Automated Results Notification and Online Delivery  In use by all State/Local CalREDIE Users Overview

CalREDIE Provider Portal Counties

HIV/AIDS Disclaimer No HIV/AIDS co-infection information should be entered or recorded in CalREDIE via the Provider Portal for diseases other than Chlamydia, Gonorrhea, Syphilis and Tuberculosis. Currently, there are separate mechanisms in place to facilitate reporting of HIV/AIDS cases to your Local Health Department. Entering HIV/AIDS information may be a violation of Health and Safety Codes (h), (i) and (j), and The consequences for violating these statutes affect not only CDPH and the local health jurisdiction, but can personally affect the individual entering the information: Mandatory report to law enforcement: CDPH is required to report any potential or actual disclosure of HIV information to law enforcement; CDPH and personal liability: Not only is the local user, physician or other person who entered the data potentially personally liable for the mandatory fines, but CDPH and the individuals who configured the CalREDIE system to allow HIV information to be entered may also be personally liable. NOTE: The CalREDIE system audits and records user activity. 5

HIV/AIDS Disclaimer Mandatory Fines: The minimum fine imposed by Health and Safety Code Sections (i) and (e) for entering HIV information in CalREDIE would likely by $5,000 per patient record/per view on CalREDIE, because the entry of the HIV information would probably be considered to be an intentional act rather than mere negligent act. The amount of the fine is set by the court, and is not within CDPH’s control. The maximum fine would be $25,000 per patient record /per view on CalREDIE per Health and Safety Code Section (e)(2). These fines are paid directly to the patient whose HIV information is disclosed. Criminal offense and money Damages: if the patient whose HIV information is disclosed suffers any “economic, bodily, or psychological harm” (which isn’t that hard to show in a lawsuit) then Health and Safety Code Section (e)(3) imposes these additional penalties: Additional Damages: the person whose HIV information is disclosed is allowed to recover a money judgment for all damages the person suffered. Crime: the disclosure is a misdemeanor punishable by up to a year in county jail and an additional fine of up to $25,000 per patient record/per view on CalREDIE. Broad definition of what information is confidential: Health and Safety Code Section (c ) imposes a very broad definition of what information cannot be disclosed without violating Health and Safety Code Sections or , so that it includes any data or information, that directly or indirectly, may lead to the identification of the patient and that person’s HIV or AIDS status, or HIV/AIDS test results. By including the word “indirectly” the definition covers information that by itself may not reveal anything, but if pieced together with other puzzle pieces (even from other sources) would allow someone to identify the person involved. 6

Logging In Navigate to the CalREDIE website First time users: Computer settings – Internet Explorer – Compatibility View – Allow pop-ups Enter your username and password – Provided by CalREDIE Help 7 Please disregard: New Users, click here ARNOLD

Logging In Change password 8

Entering an Incident - Patient Tab Pink color indicates required fields Unknown option available for gender, race, and ethnicity Request New Report Source field is not used 9

Entering an Incident - Supplemental Tab Complete the fields on the Supplemental tab Use REMARKS box for additional details and if desired, more detailed provider info. Ask your local health department liaison if there is any specific information that should be entered here. 10

Entering an Incident – Clinical Info Tab Depending on the disease being reported, a Clinical Info tab may appear Complete the Clinical Info tab if applicable 11

Submitting an Incident The SUBMIT button is located at the bottom of the last tab Please be certain that information is complete before clicking SUBMIT Updates cannot be made after submitting 12

Incident Submission When the incident is submitted, the Incident Submission screen appears 13 Use the buttons at the bottom of the screen to: - Create a new incident - Create a new incident for the same patient Note: The Add Case Report button is not used

CalREDIE Version 15 V15 in Production 2016 Incident Search Incident Report Electronic Filing Cabinet 14

Next Steps 15 Click here to complete the Account Request Formhere the completed form to your LHD. Click here to find your LHD representative. CalREDIE Help will provide you your account information here Start submitting!

Santa Barbara County Lessons Learned during implementation and expansion of Provider Portal Paige Batson Disease Control & Prevention Programs Manager Adriana Almaguer Immunization/HIV AIDS Programs Coordinator 16

Questions or concerns?