Copyright MS Global Consulting GmbH

Addresses Departments Configurations Port numbers Fax Numbers Access Rights URLs Addresses Names Telephone Numbers Administration of User Data / Resources – A Challenge Locations Telephone Systems Hardware Access Rights Networks Personal Data Groups Organization Certificates

Copyright MS Global Consulting GmbH Conventional Processes With the Example „New Employee“ Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt. IT Department

Copyright MS Global Consulting GmbH Employee data is entered into various systems. The new phone number has not been allocated yet. Example: Allocating a Telephone Number to an Employee... After a few days this has been allocated. A new, internal phone directory needs to be ordered. The new telephone number should be transferred into the mail system, the fax system, the telefphone system and others. Departments and administrators need to be informed about the new telphone number. The number is entered by various people into numerous systems. Every single mistake – no matter how small – entails a new order cycle and a quite a number of employees is busy with this task.

Copyright MS Global Consulting GmbH Kommunikationswege und Administrationswege Sach bearbeiter Sach bearbeiter Sach bearbeiter Sach bearbeiter Sach bearbeiter Sach bearbeiter Telephone directory Telephone etc. Data Base Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt. Communication and Administration Steps IT Department Resp. Employee

Copyright MS Global Consulting GmbH...And Results ??? Manyfold user interfaces Missing audit security Systems are bound by various rules, need different tools and separate administration Permanent entering and changing of data Numerous media for communication are necessary (e.g., , fax, memo, telephone call)

Copyright MS Global Consulting GmbH Time-consuming administration of data in the systems Incomplete data transfers Data in various tools are not up-to date Incessant search for information Know-how for all systems a must Administration of data prone to mistakes...And Results ???

Copyright MS Global Consulting GmbH The Idea:

Copyright MS Global Consulting GmbH A cross-system and company-wide administration of user data and resources

Copyright MS Global Consulting GmbH Requirements Consistent data maintenance Connecting to any number of systems System-independent administration of access rights Enabling of authorization based on competences Audit Security

Copyright MS Global Consulting GmbH Requirements Administration possible from anywhere in the world Easy handling Reduction of costs Mapping of business processes Easy and fast training

Copyright MS Global Consulting GmbH The Solution:

Copyright MS Global Consulting GmbH Starts working The Same Example With Telephone directory Telephone etc. Data Base Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt.

Copyright MS Global Consulting GmbH The Same Example With Entry of Master Data Telephone directory Telephone etc. Data Base Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt.

Copyright MS Global Consulting GmbH Access to User Data The Same Example With Telephone directory Telephone etc. Data Base Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt.

Copyright MS Global Consulting GmbH Allocatiion of Resources The Same Example With Telephone directory Telephone etc. Data Base Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt.

Copyright MS Global Consulting GmbH Transparency of Allocation and Resources The Same Example With Telephone directory Telephone etc. Data Base Human Resources Dept. Business-Related Depts. Org Department Facility Mgmt.

Copyright MS Global Consulting GmbH Advantages Easy connection of various locations without need for wide scope Access rights and administration of resources in accordance with your specific requirements Flexible data transfer Connection to unlimited number of systems

Copyright MS Global Consulting GmbH Mapping of your organization structure Central user and resources basis, that transfers your data automatically into other systems All data on the same level of accuracy Highest possible transparency for granted access rights Advantages

Copyright MS Global Consulting GmbH Distributed administration according to responsibilities Flexible administration independent of system management Consistent log-on across all systems Global administration also possible with handhelds Advantages

Copyright MS Global Consulting GmbH Advantages Fast amortization of your investment Secure prospects for the future Fast training due to easy design of interfaces

Copyright MS Global Consulting GmbH Example: New Telephone Number for an Existing User … The telephone number entered by the responsible employee will be distributed by agents from the directory into the sub-systems. The user has been entered already several days ago. The Org Department is now entering the new telephone number in the relevant dialog window. The new telephone number is immediately availble for all users. A few manual data entries are necessary only to enable a fast and effective administration of an employee. All necessary data is available in all connected systems without any errors. Other departments can easily inform themselves about granted access rights and change these if necessary.

Copyright MS Global Consulting GmbH All2Sync is supporting the follwoing systems and applications Operating Systems: Windows (NT XP (etc.) Linux / Unix (AIX) Novell (NDS) Host (MVS / AS400 ) Data Bases: Oracle DB/2 MYSQL SQLServer Applications: Exchange Lotus Notes WEB / Proxy SAP Entry rights Telephone systems (HICOM)

Copyright MS Global Consulting GmbH Wrapped in the role of „Employee“ Access Rights NT – Account Function Necessary Hardware An Employee in Your Company – an Easy Role Family Name First Name Personnel NumberResources

Copyright MS Global Consulting GmbH Automatic distribution of all entries Manual send off Data Base Family Name First Name Personnel Number IT Account Manual Entry Name, First Name Personnel No. IT Account Name, First Name Personnel No. IT Account Name, First Name Personnel No. IT Account All2Sync – Job Administration All2Sync – Job Administration

Copyright MS Global Consulting GmbH New Entry Or Change Roles Defined automatic actions causes Role1: Name, First Name Role2: Tel. no from pool Role3: Office keys... Job-Queue: Jobs, generated by requirements and the Processing Tasks Environment of the role All2Sync – Job Administration All2Sync – Job Administration

Copyright MS Global Consulting GmbH Job Administration Job Queue: Job 1: task x (attribute a) Job 2: task y (attribute b)... Data Base Date-controlled or immediate entry Into the data base All2Sync – Job Administration All2Sync – Job Administration

Copyright MS Global Consulting GmbH Agent Administration Job for NT agent Job for Exchange agent... Job Administration Job Queue: Job 1: task x (attribute a) Job 2: task y (attribute b)... Data Base Zeitgesteuertes oder Sofortiges schreiben In die Datenbank Order for agents to synchronize into the sub-systems All2Sync – Job Administration All2Sync – Job Administration

Copyright MS Global Consulting GmbH Exchange Agent NT Agent Fax Admin. Agent Logged on agents of sub-systems Agent Administration Job for NT agent Job for Exchange agent... Data Base All2Sync – Job Administration All2Sync – Job Administration Telephone etc

Copyright MS Global Consulting GmbH Second Step: First Step: Existing attributes? Family Name First Name Personnel Number Entry Window Job Queue: Job 1: task x (attribute a) Job 2: task y (attribute b) Position Shows attributes Data Base Shows attributes Telephone Number Job 3: task z (attribute c) All2Sync – Job Administration - an Example: a Change All2Sync – Job Administration - an Example: a Change Not yet processed attributes?

Copyright MS Global Consulting GmbH Exchange Agent NT Agent Fax Admin. Agent Logged on agents of sub-systems Agent Administration Job for NT agent Job for Exchange agent Change job Data Base Exchange Agent realizes change All2Sync – Job Administration – Example: a Change Telephone etc

Copyright MS Global Consulting GmbH I n f m s – g l o b a l – c o n s u l t i n g. d e Thank you for your attention!