1 PROFESSIONAL SERVICES – Contracted Services ThresholdsProcurement ActionProcessTimeline $0 - $25, Contracted Purchase Order in FAMIS School enters PO in FAMIS. Principal approves PO. No further approval necessary. N/A Over $25, School enters PO in FAMIS. Review and approval by Principal and CFN is required. MTAC Required for Vendors with MTAC Contracts. Up to 5 days PROFESSIONAL SERVICES – Non-Contracted Services ThresholdsProcurement ActionProcessTimeline $0 - $5, Micro Purchase/No Bids School enters Micro Purchase order in FAMIS. Principal approval is required. N/A $5, $25, Simplified Procurement/3- Proposals School must solicit and document three (3) written quotes from 3 vendors, then enters Simplified Procurement/3 Proposal PO. Principal approval is required N/A $5, $25, Negotiated Services/Exception to Bid School must secure additional documentation regarding the procurement. School enters PO into FAMIS. Justification of services must be made. Principal/Head of Office approval is required. N/A $25, $100, a) Simplified Procurement/3- Proposals Principals or CFN must send a request to DCP. DCP will initiate the contract process. 3 Plus months b)Negotiated Service/Exception Principals or their equivalent must submit a request and scope of work to DCP Executive Director. 3 Plus months Over $100, a)DCP Initiates Contract Process Principals or CFN must send a request to DCP. DCP will initiate the contract process, either Request For Proposal (RFP), or a Pre-Qualification Solicitation (PQS). 5 – 12 months b)Negotiated Service/Exception Principals or their equivalent must submit a request and scope of work to DCP Executive Director. 6 – 12 months

2 PROFESSIONAL SERVICES – Internal DOE Professional Service Providers Thresholds Procurement Action ProcessTimeline $ No Limit Purchase Order in FAMIS School allocates money to 0998 object code in Galaxy, then requests service in FAMIS E-Catalog. Service Provider approves services request via FAMIS. No further approval is necessary. None (but can vary based on provider response time) PROFESSIONAL SERVICES – SCHOOL PROFESSIONALS Up to $50, Create Work Order/ Purchase Order in FAMIS School must create a work order in the School Professionals web base system. Which will generate a purchase order in the FAMIS Purchasing Portal. Principal/Head of Office approval is required. School Professionals website Up to 5 days COMMODITIES – Contracted Items, Non-List, and Listing Applications Thresholds Procurement Action ProcessTimeline $0 - $100, Purchase Order in FAMIS School enters PO in FAMIS. Principal approval is required.N/A Over $100, School enters PO in FAMIS. Review and approval by CFNUp to 5 days

3 COMMODITIES – Non-Contracted Items Thresholds Procurement Action Process ISC / DCP Response $0 - $ Micro Purchase/No Bid If not an active vendor with the DOE, vendor must register with the DOE and receive a vendor number. School enters Micro Bid/No Bid PO in FAMIS. Principal approval is required. N/A $ $5, Simplified Procurement/3 Proposals PO School gets telephone quotes from three (3) different vendors, then enters PO in FAMIS. Principal approval is required. N/A $5, $15, Simplified Procurement/3 Proposals PO School gets written quotes from three (3) different vendors, then enters PO in FAMIS. Principal and CFN approval is required. N/A Over $15, Competitive Sealed Bid Request must be sent to DCP, who will conduct a public solicitation for the goods. 2-5 months $ $25, Sole Vendor School enters PO in FAMIS. Principal and/or Head of Office approval is required. N/A

4 PROCUREMENT CARDS Thresholds Procurement Action ProcessTimeline $0 - $2, Single Transaction with P-Card Following bidding procedures as outlined in SOPM, School completes transaction with P- Card per day. No further approval necessary N/A $0 - $15, Encumbrance School may encumber up to this amount at any given time on P-Card. N/A Use - Procurement Cards (P-Cards) may be used to increase convenience on purchases which comply with the NYC Department of Education’s (NYC DOE) procurement policies; personal purchases are prohibited, as is the purchase of individual services (e.g. consultants). In addition, the card cannot be used to circumvent bidding thresholds; to split-bill, where the card-holder completes one purchase with multiple transactions; for cash advances; to pay open purchase orders; or to purchase internet connectivity. The maximum per transaction amount is $2,500; the maximum refill amount is $15,000. When you purchase more than $2,500 within the same fiscal year with one vendor, bids are required. For non-contracted purchases, if a single transaction exceeds $250, you must adhere to the appropriate bidding regulation. When purchasing goods, shipping and handling fees may not to exceed the purchase price for the item(s) being purchased. There are many more details on card usage and documentation requirements which can be found in the SOP, Chapter 4. Cash flow - When you complete your purchase, your local merchant processes the sale through his/her bank; Chase then pays that merchant’s bank through the Visa or Master card association, and sends you a monthly statement. You must certify your purchases in FAMIS monthly, after comparing your usage log with your receipts and the bank statement, contacting the bank immediately if any discrepancies exist. DFO pays Chase once you complete certification. Failure to certify may result in loss of the card. SIPPs A SIPP (Small Item Payment Process) and formerly referred to as an IMPREST, is an electronic payment mechanism processed through the FAMIS Portal. SIPPs were originally established to facilitate “over-the- counter” purchase, (e.g., postage), providing for a direct payment to the vendor or reimbursement to the purchaser. With the introduction of P-Cards, SIPPs should no longer be used for purchases. Instead, SIPPs should be reserved for reimbursement to the NYC Department of Education employees for business related expenses.