CM266 Catering and Event Management Chapter 11, pages

1. Discuss the organization of catering equipment and its role in the success of a catering operation. 2. Identify the equipment generally required for a full-service catering business. 3. Discuss special event equipment and prop inventories.

4. Explain the role of rental companies in supplementing equipment needs.

 Catering equipment falls into two basic categories: front-of-the-house service equipment and back-of-the-house production equipment.  Management of catering equipment is the responsibility of the catering manager for service needs and the executive chef for production and kitchen needs.

 Brief overview of the categories of front-of- the-house service equipment.

 The amount of space that needs to be allocated per guest varies with the type of function, the setting or area in which the function is being held, and the overall size of the function space.  The requirements for buffet service setup depend on the type of function, the menu, and the number of guests expected.

 Buffet setups can be incorporated into almost any type of function plan.  Chairs can range in design and function. The quality and overall design of the chairs are selected based on usage and storage requirements.

 Linens include tablecloths, napkins, placemats, and lace overlays.  Table skirting is used primarily for buffet tables and head tables for both formal and informal functions.  For special functions and themed events, chair covers are a popular way to incorporate the chair into the overall design.

 The equipment for the central kitchen for any foodservice operation depends largely on basic food production needs for menu items.

 The requirements of foodservice operations are based on how and where food products are:  Received  Stored  Refrigerated  Pre-prepared  Prepared  Served  Cleaned up  Disposed of

 Added to these major considerations are the requirements for food sanitation and safety.  Discuss the basic kitchen setup  Explain the average production kitchen equipment

 Adequate refrigeration for both raw food product and prepared foods is essential for all foodservice operations.  Small catering companies and independent catering halls may find refrigeration capacity a reoccurring problem.  For these situations refrigerator trucks and portable refrigeration units can be rented.

 Dishwashing is a critical element of all food service operations.  Hotels and restaurants have dishwashing equipment in place to handle loads appropriate to the size and needs of their facilities.  Independent catering halls also have dishwashing machines in place.

 Small catering companies and caterers that handle outside catering functions face an additional challenge.  Dishwashing is a critical area for food sanitation and safety.  All dishes must be scraped, sorted, and stacked to minimize breakage on the return trip to a foodservice facility.

 Waste removal is another critical area of food sanitation.  Hotels, restaurants, and catering halls are equipped with combinations of compactors, garbage disposals, and/or pulpers.  Off-site catering requires that all waste, both organic and inorganic, be handled efficiently.

 Waste that is returning to central production facilities must be in covered containers in which it can be transported.  Waste removal for off- premise catering should be determined and planned for prior to the function.

 Ice is a requirement for both beverage and food service.  Ice machines are sized according to the need of a foodservice operation for ice on demand during a 24- hour period.  Ice machines include three major components: production, storage, and dispensing.

 Small catering companies can arrange with local ice companies to provide ice in large quantities for functions instead of investing in ice-making equipment.

 A catering operation, whether independent or associated with a restaurant, hotel, or convention center, is often requested to produce themed events, large functions, off-premise, and special events that require equipment in addition to that on hand.  In order to assure the availability of equipment, it is important to establish a relationship with at least one rental company.

 Each rental contract should be reviewed carefully for policies regarding:  Delivery and pickup  Set-up and tear-down charges  Order charges  Damage clauses  Cleaning requirements Pricing  Reservation procedures

1. Managing catering equipment requires knowledge of both service and production techniques and procedures. 2. Back-of-the-house equipment requires constant maintenance and inspection for both operating needs and employee safety. 3. Both front-of-the-house and back-of-the- house equipment represents a sizable portion of the overall investment in any foodservice business.

4. Managing supply and maintenance can be a time-consuming operational detail, but it should not be overlooked in a busy catering operation. 5. Augmenting equipment inventories by using rental companies can be an effective management technique.

6. By establishing relationships with local rental companies and planning for rental needs, catering businesses can respond to customer requests for a wide variety of functions.