Presentation Skills NAVEED AHMAD

While hard work and good ideas are essential to success, your ability to express those ideas and get others to join you is just as important. Much of this verbal expression will be one on one or in small groups, but periodically you will be involved in more formal and public speaking in front of larger numbers. If this thought makes you nervous, you are not alone. while hard work and good ideas are essential to success, your ability to express those ideas and get others to join you is just as important.

Much of this verbal expression will be one on one or in small groups, but periodically you will be involved in more formal and public speaking in front of larger numbers. If this thought makes you nervous, you are not alone. Many speakers lack the skills and confidence to make effective presentations. We have all been victims of speakers who put us to sleep. Despite knowing how ineffective many speakers are, many of us have found that, despite the best intentions, we haven’t fared much better. We knew the topic and the ideas were written down, but the presentation still didn’t go well. Was it the way you delivered the presentation? Was it because the audience didn’t seem interested?

“The biggest problem with communication is the illusion that it has been accomplished.” -George Bernard Shaw

Objectives of Presentation To PURSUADE Your Audience To INFORM or EXPLAIN Clarification of Doubts

Presentation Skills  Preparation/ Planning is the first step on the ladder to success  Aspects in the development of a good presentation  Subject Centered (Material)  Audience Centered (Audience)  Self Centered (Self) “I want (who) to (what) (where, when and how) because (why)”

Presentation Skills Helpers Who is your audience? (bias) What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be used or not, slides to be used, audios, videos)

Presentation Skills Preparation: Audience Analysis  What is the audience interested in  What does the audience want  What does the audience already know and needs to know  What are their needs, expectations from this presentation  How will the audience benefit from this presentation

Presentation Skills Structure the content in line with the audience’s needs What do you want to tell the audience? What is your objective? Prepare keeping in mind the time allotted Anticipate the questions and prepare Collect material from a variety of sources Arrange points logically and sequentially Prepare handouts as well

Presentation Skills Structuring the presentation 2 to 2.5 mins--- opening/beginning 20 to 21 mins--- middle section 2 to 3 mins --- closing/end 5 mins --- questions

Presentation Skills The Begining  Should be carefully designed  Get attention - shock, humour, question, story, facts & figures - well rehearsed yet natural  Motivate audience to listen - listen to their needs

Presentation Skills Preparation – Structure  Sequence should be logical & understandable  Interim summaries- Recaps  Value of visual aids-flip charts, handouts etc.  Use the 4 Ps Position Possibilities Problem Proposals

Presentation Skills Prepare Closing  Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation  Summarize- highlight important points  Suggest action- what to do and when, where and how to do it

BARRIERS TO EFFECTIVE PRESENTATION

Podium Panic For some people, the thought of giving a presentation is more frightening than falling off a cliff, financial difficulties, snakes and even death.

BARRIERS TO EFFECTIVE PRESENTATION Dealing with Podium Panic Dress, what you are comfortable in Nervousness is usually invisible Be yourself (Natural) Practice deep breathing/ visualization techniques Begin in your comfort zone

BARRIERS TO EFFECTIVE PRESENTATION Check out the room in advance Concentrate on the message Begin with a slow, well prepared intro; have a confident and clear conclusion Be prepared and practice

Eye Contact Never let them out of your sight. Looking them in the eye makes them feel that they are influencing what you say. Eye contact allows the presentation to approximate conversation—the audience feels much more involved.

BARRIERS TO EFFECTIVE PRESENTATION Body Language NO-NO’s Lean on or grip the podium Rock or sway in place Stand immobile Use a single gesture repeatedly Examine or bite your fingernails

BARRIERS TO EFFECTIVE PRESENTATION Body Language NO-NO’s Cross your arms in front of your chest Use obviously practiced or stilted gestures Chew gum or eat candy Click or tap your pen, pencil or pointer

BARRIERS TO EFFECTIVE PRESENTATION Body Language NO-NO’s Lean into the microphone Shuffle your notes unnecessarily Tighten your tie or otherwise play with your clothing Crack your knuckles Jangle change or key in your pocket

Voice  Speaking too fast  Using Jargon  Pronunciation  Vocalized pauses  Complicated / ambiguous language  Substandard grammar  Voice Variability  Rate of speech  Volume  Pitch or tone  Emphasis

Define What Action What action do you want the audience to take? Define it in terms of the audience. What will they feel, believe, and do after hearing your talk?

Presentation Skills So to conclude : Always prepare Channelize you fear Interact with your audience DONOT READ…! RATHER PRESENT

Thank you