PRESENTATION SKILLS Presenter: Rony Jose Thekkel Date: Mar 18 th 2011

Why? Common Understanding MESSAGE Presentation Skills helps you get your message understood by PEOPLE

Objectives of Presentation Skills Session By the end of this session, you will know: Steps involved in making a presentation Structure of a presentation How to communicate effectively You will also get an opportunity to present and receive feedback!

Steps in making a Presentation Planning Preparation Delivery – Making the Presentation

Step 1 Planning 3Ws & Time 3Ws Why? (Purpose) What? (Topic & Scope) Who? (Audience) Time Limit

Step 1 Planning 3Ws & Time 3Ws Why? Purpose or Objective of your presentation. For eg. to inform, educate, persuade etc. The Why? helps to determine the What?

Step 1 Planning 3Ws & Time 3Ws What? Topic & Scope Not more than 4 to 5 key points, organize material around these key points or themes

Step 1 Planning 3Ws & Time 3Ws Who? Know your audience to tailor your message

Which audience would you prefer to face? Unknown Known or

Step 1 Planning 3Ws & Time Unknown Known WHO? Know your Audience How many? Average Age & Experience? Cultural Background? Level of knowledge? What would be relevant or useful to them?

Step 1 Planning 3Ws & Time Time Plan what you will cover based on how much time you have After you prepare your presentation, TIME YOURSELF

Step 2 Preparation Research your topic, organize the information by preparing an outline Create the Structure of the Presentation Introduction, Body & Conclusion Practice Remember "There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.“ Dale Carnegie

Step 2 – Preparation: Structure of the Presentation Introduction Interesting Opening to Attract Attention Set context - Give an overview of what you will be talking about Body Clear, simple, key messages – Rule of 3 Give examples from own experience Conclusion Summarize key points or final perspective in a memorable way Budget time for Q & A and feedback

Step 3: Delivery Tips for Communicating Effectively

Step 3: Delivery Tips for Communicating Effectively Manage your anxiety – “It’s ok!” Have a positive attitude – enjoy yourself! Emotions are contagious – Your energy levels & enthusiasm influence the audience Self - “Feel good to perform well”

Step 3: Delivery Tips for Communicating Effectively Language Use simple language, avoid jargon Avoid using repetitive sounds or phrases Errrrrrrr…. Uuhhhhhh…

Step 3: Delivery Tips for Communicating Effectively Talk TO people, not at them Eye contact with each person Tone - Natural, Friendly & Conversational Rate - Not too slow or fast Interact: ask questions, acknowledge the other person, paraphrase what is said, facilitate discussions

Step 3: Delivery Tips for Communicating Effectively Presentation & People Focused Be flexible & responsive to the needs of the audience Stick to your time "No one ever complains about a speech being too short!"

Step 3: Delivery Tips for Communicating Effectively Use Humour, Smile!

Step 3: Delivery Tips for Communicating Effectively Communicate with your entire body

Step 3: Delivery Tips for Communicating Effectively Use Visual Aids

Steps in making a Presentation PLANNING 3 Ws - Why? What? Who? & Time PREPARATION Research the topic, Structure the Presentation, Practice MAKING THE PRESENTATION Feel Good & Focus on the People! Use Simple Language & your Body to Communicate Visual Aids, Exercises

Activity – Present for 2 mins on a topic of your choice Keep in Mind Introduction Open with a bang! Give Outline – Say what you will be talking about Body Maximum 3 key messages Involve Audience – give an example, ask a question etc. Conclusion Summarize - give the essence of your message - with a bang!

Thank You!