Safeguarding Animal Health National Veterinary Stockpile Improving Disease Response Through Science-Based Logistics NVS Logistics Warehouse Training Module 4: Picking and Staging Field Response Orders U.S. Department of Agriculture Animal and Plant Health Inspection Service Veterinary Services

Safeguarding Animal Health Terminal Learning Objectives Understand how to pick and stage NVS countermeasures for follow on pick up or delivery to the field response sites. 2 Training is designed to augment your organization's incident command system and logistics response training; not replace established processes or procedures

Safeguarding Animal Health Inventory Process Flow 3

Safeguarding Animal Health Picking 4

Safeguarding Animal Health Picking and Staging: Documents Picking Process: Pick Sheet  Identifies stock numbers, descriptions, storage locations, and quantities to pick. Staging Process: Packing Slip  Identifies what items are contained in the order, regardless of where the item was located in the warehouse/storage facility.  Is placed on each outgoing container. 5

Safeguarding Animal Health Picking Step 1: Process Orders The ordering manager  Creates pick sheets and packing slips for each response site order destination.  Provides one copy of the pick sheet and two copies of the packing slip to the receiving and distribution manager (RCDM). The RCDM  Provides the warehouse team a copy of the pick sheet and packing slip.  Places the second copy of the packing slip in Outgoing Orders folder. 6

Safeguarding Animal Health Pick Sheet Example 7

Safeguarding Animal Health Packing Slip 8

Safeguarding Animal Health Picking Step 2: Pick Items Using a Pick Sheet The warehouse team does the following:  Locates items as listed on the pick sheet  Places items in a box or on a pallet  Places heavier items on the bottom to avoid crushing smaller items  Places items so they don’t overhang or fall off. The warehouse team notes any discrepancies (missing or damaged items) on pick sheet. If no discrepancies, notes quantity picked and signs pick sheet.  If discrepancies, notify the receiving and distribution manager who resolves issues with ordering manager. Do not pick temperature sensitive items until time of delivery or pickup. Colorado NVS Exercise September

Safeguarding Animal Health Picking Step 3: Move Items to Staging Area A warehouse team member  moves items to a designated part of the staging area based on destination and  provides the completed pick sheet and packing slip to the warehouse team quality control representative. Texas NVS Exercise October Nebraska NVS Exercise—June 2009

Safeguarding Animal Health Staging 11

Safeguarding Animal Health Staging Step 1: Quality Control Items & Step 2: Build and Secure Container(s) A warehouse team quality control representative  verifies items and quantities picked agree with the packing slip and  signs the packing slip and initials the pick sheet. The warehouse team  stretch-wraps or otherwise secures the items on the pallet and  adds a visual aid (such as an open cooler sitting on top of the pallet) for orders that include vaccine. Navajo Nation NVS Exercise April

Safeguarding Animal Health Staging Step 3: Affix Packing Slip The warehouse team  affixes a packing slip to each pallet or container using a packing envelope and  marks multiple pallets and containers going to the same destination to ensure all arrive at the correct destination.  Example: “1 of 2” and “2 of 2”. The receiving and distribution manager  verifies that the shipment is ready for delivery or pickup and  enters the order number, destination, and warehouse team quality control representative into distribution log. Navajo Nation NVS Exercise April 2011 Distribution Log 13

Safeguarding Animal Health Picking and Staging Process PS DL QC P P RCDM WH RCDM 14 P PS DL Pick Sheet Packing Slip Distribution Log Legend

Safeguarding Animal Health Summary The purpose of this training is to provide stakeholders an additional training tool and is designed to augment information in your State, Tribe, or Territory NVS Plan and training conducted by your organization. Our objective is to provide supply unit and support personnel with an understanding of the individual actions, processes, and procedures necessary to pick and stage orders for distribution to the field response sites. Other NVS tools, including the NVS Overview briefing, NVS State Plan Template, and the NVS Planning Guide for Federal, State, Tribe, and Territory Officials are available on the NVS website Questions about this briefing or other NVS tools should be addressed to the NVS staff at 15

Safeguarding Animal Health Self-Evaluation 16

Safeguarding Animal Health 17 Question 1 Each outgoing shipment has a pick sheet. What is the purpose of the pick sheet? a.Serves as a manifest copy for the driver b.Used by the warehouse staff to pick items c.Filed in the Outgoing Orders folder d.Placed in the packing envelop attached to the shipment

Safeguarding Animal Health 18 Question 2 Which of the steps listed below are completed in the staging area? a.Recheck the item type and quantity for quality control b.Stretch-wrap and secure the shipment c.Mark multiple pallets and containers going to the same destination d.Affix a packing slip to each pallet e.All of the above

Safeguarding Animal Health 19 Question 3 You are a warehouse team member and you receive a pick sheet that contains vaccine. When do you pick the vaccine? a.After the quality control representative has checked the order b.While picking other items c.At the time of delivery or pick up d.At the end of the day

Safeguarding Animal Health 20 Question 4 Which document or documents does the receiving and distribution manager give the warehouse team so they can fill a resource request? a.Pick sheet b.Packing slip c.ICS 213 Resource Request d.a and b above e.a, b, and c above

Safeguarding Animal Health 21 Question 5 Who validates that picked items and quantities agree with the packing slip? a.Warehouse team quality control representative b.Warehouse team leader c.NVS mobile logistics team d.Warehouse team vaccine monitor

Safeguarding Animal Health 22 Self Evaluation Answer Key QUESTIONANSWERSLIDE # 1B5 2E12, 13 3C9, 12 4D6 5A12