IEEE Committee: Women in Engineering Allan Johnston NPSS Liaison July 9, 2012

WEIC Committee Structure WIE Committee 11 voting members Society Liaisons 10 Regional Coordinators Liaisons from: IEEE USA,EXCOM, Publication Services, Standards, and Awards There are also more than 160 Affinity Groups, located around the world Communication is through monthly telecons, , and the annual in-person meeting Quorum: 6

WIE Face-to-Face Meetings (annually in April or May) 2009 (Orlando) Meeting was planned well in advance I attended the meeting; moderate travel cost 2010 (Boston) Late planning: few hotels were available Hotel rate was $342 per night (not including tax, etc.) I did not attend because of the cost 2011 (Phoenix, May 20-22) Planned well in advance; low travel cost I attended, along with ten of the 25 liaisons 2012 (Orlando, May 5-6) I attended that meeting

WIE Governance Issue The IEEE Board of Directors conducted a review of the WIE in 2010 WIE reported to the IEEE Board (standing committee) Operationally functioned within Educational Activities Board The WIE committee negotiated with the EAB and Member and Geographic Activity boards They decided to become part of M&GA, even though their conditions were not met Voting position on the M&GA Board Independent determination of the WIE Chairman In January 2012, WIE officially became part of M&GA Budget will continue to be supplied through the Educational Activities board Details were discussed during the face-to-face meeting in May, 2012

Highlights from the May WIE Meeting The MGA managing director, Cecilia Jankowski, attended the entire meeting Presentation on MGA structure and support for WIE There was a separate presentation on membership by John Day, Membership Development director A revised plan was approved for the WIE magazine Paper copies will continue to be distributed to higher-grade member, who pay for WIE membership Student members will only receive on-line copies A proposal to charge students for membership was voted down A WIE Conference is being organized for 2013 $10k “seed money” was approved They expect to have several conferences to create an income stream

WIE Function History and Plans within the NPSS A WIE function was also held at ICOPS 2011 Up to $2500 per function is authorized by AdCom

Summary WIE functions have taken place at several NPSS conferences A poster is available for NPSS conferences describing the WIE Evening receptions appear to be effective formats I can work with various conferences to help in planning and getting information available on the WIE These activities fill an important gap between the WIE Committee, which is largely focused on student activities, and working professionals Please advise me of conference functions so that I can include them in my report to the WIE