Real Estate Division Request for Proposal & Pre-Proposal Conference April 18, :00 PM Molly Martin, Department of Administration Strategic Sourcing Analyst

Agenda General Information Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises Question and Answer Session

General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation –Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

Purpose of the RFP RFP 11-65: The purpose of the RFP is to select a vendor that will provide disposition of surplus real estate. RFP 11-66: The purpose of the RFP is to select a vendor that will provide tenant representative services.

Scope of RFP – RFP Leila Sublett – IDOA Real Estate Division – RFP Steve Harless – IDOA Real Estate Division

Key Dates ActivityDate Issue of RFPApril 7, 2011 Pre-Proposal ConferenceApril 18, 2011 Deadline to Submit Written QuestionsApril 20, 2011 Response to Written QuestionsApril 25, 2011 Submission of ProposalsMay 2, 2011 Contract AwardJune 2011

Proposal Preparation The state expects respondents to provide cost effective, creative solutions when submitting proposals. –Business & Technical Proposal Contents A cost proposal template has been provided; please return back in Excel format. Buy Indiana Preference, 5 definitions –Status shall be finalized by proposal due date. Attachment C, Indiana Economic Impact –Definition of FTE (Full-Time Equivalent).

Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical) –45 points 3. Cost (Cost Proposal) – +/- 10 points 4. Indiana Economic Impact –15 points 5. Buy Indiana –10 points 6. Minority (10) and Women Business (10) –Subcontractor Commitment 20 points * 100 Total Points

Minority and Women’s Business Enterprises Charles Hill, IDOA MWBE Division Goals for Proposal –8% Minority Business Enterprise –8% Women’s Business Enterprise Complete Attachment A, MWBE Form –Include sub-contractor letters of commitment

Additional Information IDOA PROCUREMENT LINKS AND NUMBERS BUYIN (8946) For Vendor Registration Questions For Inquiries Regarding Substantial Indiana Economic Impact A. Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B.Secretary of State of Indiana: Can be reached at (317) for registration assistance. C.See Vendor Handbook: Online version available at D.Minority and Women Owned Business Enterprises: for table of IDOA certified MBEs and WBEs. For more WBE’s information E.RFP posting and updates: Go to (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

Thank You