Slide#: 1© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Price: Call $$$ (generous discounts on multiple purchase)Fc Cougar Mountain Software Professional Version

Slide#: 2© GPS Financial Services Revised 03/07/2009 Product & Bundle Pricing >> Highest Product full price << Single Bundled  cms2AR FixCodesChg cms2AR FixMissingInfo $ 111$ 56  cms2AR AutoCreditHold$ 350$ 175  cms2AR AreaCodeFix or Add Fax #’s$ 350$ 175  cms2AR CopyCustomers-Prospects$ 350$ 175  cms2AR DepositSlips$ 155$ 74  cms2AR Excel$ 199$ 99  cms2AR $ 89$ 44  cms2AR IntegrityVer$ 350$ 175  cms2AR PhoneCheck$ 88$ 44  cms2AR PwrEntry$ 350$ 175  cms2AR Upload$ 350$ 175

Slide#: 3© GPS Financial Services Revised 03/07/2009 Enhanced & Custom Reports Pricing Normal Enhanced Report  Single Normal Enhanced Report$ 55  All normal enhanced reports in a module$100  All normal enhanced reports, report tab only all modules$188  All normal enhanced reports for all modules$288 Premium Enhanced Reports  Comparative Sales & Profits (2 period or 3 periods)$110  Customers with no purchases in a date range$ 55  Past Due Invoices in a date range$110

Slide#: 4© GPS Financial Services Revised 03/07/ Product Info 2.Installation 3.Troubleshooting 4.Upgrades, Service Packs & Smart Patches 5.Technical Info 6.Future Plans 7.Ordering Info 8.Other Products 9.Enhanced Reports 10.Examples 11.Tips & Tricks cms 2 AP Proc-StopPayment ™ Sections to this presentation

Slide#: 5© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 6© GPS Financial Services Revised 03/07/2009  Added Functionality  Improved User friendliness  Unpost Transactions  ing Ability  Export to Excel  Quickly fix missing or bad data  Credit and collection tools  Module Integrity Verification  Compatible with CMS Versions 4 through 12 & V2009  Automatically updates itself for version and service pack changes cms 2 AP Proc-StopPayment ™ Product Info

Slide#: 7© GPS Financial Services Revised 03/07/2009  POLICY: University departments may request that stop payment orders be placed on disbursement checks that have been lost, stolen or mutilated, and replacement checks be issued to the payee. The Tax Management & Treasury Accounting department will be responsible for placing all stop payment orders on university disbursement checks at the appropriate bank. All requests for stop payment orders and check reissuance must be accompanied by a Request for Stop Payment, Form A-121-A. In the event that both the original check and the reissued check are cashed by the payee, the initiating department will be responsible for pursuing reimbursement from the payee for the duplicate payment. The Tax Management and Treasury Accounting will be responsible for any related communications with banks and other financial institutions. cms 2 AP Proc-StopPayment ™ Product Info

Slide#: 8© GPS Financial Services Revised 03/07/2009  DEFINITIONS: Guarantor’s Statement A statement that protects the University against financial loss in the event that a stop payment order and check reissuance occur after the original check was cashed. The guarantor’s statement of Form A-121-A reads as follows: "If, by any fraudulent action on the part of the Payee, both the original and the duplicate of the check are negotiated resulting in the loss of the University, I will reimburse Indiana University for such loss from non- university funds." Outstanding Check A check issued by the university that has not been cashed or canceled. Stop Payment Order A directive given by the university to the bank on which a particular check is written, that calls for the bank not to honor the check when it is presented for payment. cms 2 AP Proc-StopPayment ™ Product Info

Slide#: 9© GPS Financial Services Revised 03/07/2009  PROCEDURE REFERENCE: Requests for stop payment orders and check reissues can be processed by Tax Management and Treasury Accounting two ways, depending on the preference of the department or account manager. Normal Reissue Tax Management and Treasury Accounting will hold the request for stop payment form until the ensuing monthly bank statement is received (usually taking between days) to verify that the check remains outstanding. If the check remains outstanding, authorization for issuing a replacement check will be granted by Tax Management and Treasury Accounting to the Financial Management Support. cms 2 AP Proc-StopPayment ™ Product Info

Slide#: 10© GPS Financial Services Revised 03/07/2009 Immediate Reissue In the event that a department wants a check to be reissued immediately, a guarantor’s statement (see definition above) signed by the appropriate university account manager must be filed with the Tax Management and Treasury Accounting department before a stop order will be placed at a bank. After the guarantor’s statement is received, authorization for issuing a replacement check will be granted by Tax Management & Treasury to the Financial Management Support department. Stop payment requests received prior to the close of bank business operations (typically 2:30 p.m.) will be processed on the day the request is received. Stop payment request forms can be sent to Tax Management & Treasury Accounting via facsimile transmission. Additional procedural direction will be provided by the Tax Management and Treasury Accounting department. cms 2 AP Proc-StopPayment ™ Product Info

Slide#: 11© GPS Financial Services Revised 03/07/2009  CROSS REFERENCE: See Payroll Administration Policy IV-30, Stop Payment and Reissue of University Payroll Checks.  RESPONSIBLE ORGANIZATION: Treasurer’s Office cms 2 AP Proc-StopPayment ™ Product Info

Slide#: 12© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 13© GPS Financial Services Revised 03/07/2009  Installation happens automatically when you install V10 or better  To activate this feature, you need to go to Order Entry> Options> Codes> Order Guide> Run Utility  To keep the file updated, rerun the file daily/weekly/monthly as needed  To optimize this feature, staff should be trained to manually add items that a customer inquires about and any item that the staff feels that the customer might be interested in. cms 2 AP Proc-StopPayment ™ Installation Instructions

Slide#: 14© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 15© GPS Financial Services Revised 03/07/2009  This product should require no troubleshooting. Its beautiful in its simplicity.  Re-indexing is almost always a first step  If a record locking error occurs, use UTICMS to delete any blank records  If problems still exist, use dbFix & FileFix to rebuild the file  If the problem remains, it might be desirable to use UTICMS to zap the file and recreate. cms 2 AP Proc-StopPayment ™ Troubleshooting

Slide#: 16© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 17© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Upgrades, Service Packs & Smart Patches  This product will automatically be updated when a version change, service pack or smart pack is installed by the Win2Win utility  If a custom report was installed, it will need to be reloaded

Slide#: 18© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 19© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Technical Information

Slide#: 20© GPS Financial Services Revised 03/07/2009 The pricing on future enhancements is not known at this time cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 21© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Future Plans  Pending

Slide#: 22© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 23© GPS Financial Services Revised 03/07/2009 How Can I Get the CMStotheMax ™ Products? You can get cms 2 OE_CollectionComments&Notes ™ from your local Cougar Mtn Dealer or GPS Financial Services (aka CMStotheMAX.com and CougarMtnSupport.com) South Street #352 Cerritos, CA Phone Fax

Slide#: 24© GPS Financial Services Revised 03/07/2009 CMS to the MAX & Cougar-Magic

Slide#: 25© GPS Financial Services Revised 03/07/2009  cms 2 EM ™  cms 2 EX Excel ™  cms 2 EM PDFblaster ™  cms 2 AR PowerEntry+ ™  cms 2 AR AutoCreditHold ™  cms 2 SY Lookup-Enh ™  cms 2 OE Collection-Notes ™  cms 2 AR PastDueNotices tm  cms 2 CM Collections ™  cms 2 RRW Reports tm  cms 2 R&R LearnCD tm  cms 2 RAR AreaCodeFix ™  cms 2 OE Unpost ™  cms 2 R&R LearnCD tm  cms 2 SH UPS/Fedex/more ™  cms 2 SH ShippingAcknow ™  cms 2 CT ContactMgt ™  Cougar-Magic ™  cms 2 SY UDF ™ Top Sellers & New Products

Slide#: 26© GPS Financial Services Revised 03/07/2009 Product Overview Overview Selling & Shipping/Acknow. Reports Enhanced General Ledger & Taxes Support Services & Training Security & User-friendliness & More Software & Hardware Sales Export to Excel/PDF & /Fax Payroll & Human Relations Inventory & Purchasing Accounts Receivable & Collections

Slide#: 27© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 28© GPS Financial Services Revised 03/07/2009

Slide#: 29© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Enhanced Reports  VOLUME: VI - POLICIES RELATED TO THE TREASURER’S OFFICE  SUBJECT: Stop Payment and Reissuance of Disbursement Checks (non- payroll)  SOURCE: Office of the Treasurer  DATE ISSUED: October 1990  POLICY NO. VI – 30  RATIONALE: To ensure that university financial records are updated in an accurate and timely manner for all transactions relating to the reissuance of university disbursement checks that are lost, stolen or mutilated.

Slide#: 30© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 31© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Examples  Pending

Slide#: 32© GPS Financial Services Revised 03/07/2009 cms2AP Proc-StopPayment ™ by CMS to the MAX

Slide#: 33© GPS Financial Services Revised 03/07/2009 cms 2 AP Proc-StopPayment ™ Tips & Tricks  Pending