Chapter 5 Administrative Software Dianne Elliott ETEC 562 September 2005

Evaluating and Using Productivity Software Productivity Software School and Classroom Management Support Software School and Classroom Management Support Software

Productivity Software Not Designed Specifically for the Schools Not Designed Specifically for the Schools Word Processors (MSWord) Word Processors (MSWord) Electronic Spreadsheets (MS Excel) Electronic Spreadsheets (MS Excel) Database Management (MS Access) Database Management (MS Access) Presentation Software (MS PowerPoint) Presentation Software (MS PowerPoint)

Using Word Processor Software You Can: Prepare and Edit Documents Prepare and Edit Documents Add Graphics, Clip Art, Tables and Columns, and Word Art Add Graphics, Clip Art, Tables and Columns, and Word Art Save Documents Save Documents Print Documents Print Documents Use Prepared Templates Use Prepared Templates

Using Electronic Spreadsheets You Can: Organize and Manipulate Data Organize and Manipulate Data Produce Printed Reports Produce Printed Reports Perform Accurate Calculations Perform Accurate Calculations Save Data in Worksheets or Workbooks Save Data in Worksheets or Workbooks Create Graphs to Display Information Create Graphs to Display Information

Using Database Management Software you can: Store Large Amounts of Data in Spreadsheets or Workbooks Store Large Amounts of Data in Spreadsheets or Workbooks View the Information on a Chart View the Information on a Chart Use Formulas for Accuracy Use Formulas for Accuracy Sort Data Sort Data Query for Specific Entries Query for Specific Entries Create Professional-looking reports Create Professional-looking reports

Presentation Software lets you create a slide show using: Presentation Software lets you create a slide show using: Custom Templates Custom Templates Graphics Graphics Text Options Text Options Hyperlinks Hyperlinks Animation Animation Sound and Video Clips Sound and Video Clips Printed Hardcopies for the Audience Printed Hardcopies for the Audience

Management Support Software Written at the school level for daily tasks Written at the school level for daily tasks Provides a uniform way to enter and track student data Provides a uniform way to enter and track student data Allows easier access to data Allows easier access to data Allows data transfer between programs Allows data transfer between programs Offers customization options Offers customization options

Portfolio Assessment Software Offers optional ways to organize student work Offers optional ways to organize student work Allows teacher observation entries Allows teacher observation entries Can include audio and video samples Can include audio and video samples Can be customized Can be customized Hyperlinks can be created Hyperlinks can be created

Support Software Options: Freeware Freeware Shareware Shareware Package Offers Package Offers Expensive Software Expensive Software

Criteria to Decide: Ease of Installation Ease of Installation Licensing Requirements Licensing Requirements Technical Support Technical Support Cost Cost Process for Updates Process for Updates Does is meet the needs of this school? Does is meet the needs of this school?

Review –Production Software Not designed specifically for the school Not designed specifically for the school Most Commonly Used Programs Most Commonly Used Programs MS Word MS Word MS Excel MS Excel MS Access MS Access MS PowerPoint MS PowerPoint

Review –Management Software Designed for the school Designed for the school Used for Used for Daily Tasks of Teachers Daily Tasks of Teachers Creating Documentation Uniformity Creating Documentation Uniformity Allowing Multiple Access Allowing Multiple Access Creating a Portfolio Creating a Portfolio

Review –Evaluating Software Careful Evaluation Saves Careful Evaluation Saves Time invested in learning to use the software Time invested in learning to use the software Time necessary to convert to another product if the software is unsuccessful Time necessary to convert to another product if the software is unsuccessful Money invested in an inappropriate program Money invested in an inappropriate program