1 Community-Based Care Readiness Assessment and Peer Review Overview Department of Children and Families And Florida Mental Health Institute

2 Mission and Purpose CBC Peer Review Quality Assurance and Technical Assistance Teams, in partnership with DCF, CBC Lead Agencies, and Community Alliances, will assist in the quality assurance review and provision of technical assistance to insure that Districts and new Lead Agencies are fully prepared to implement their Community-Based Care services.

3 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

4 Assists the District and Lead Agency in a preliminary Project assessment and preparation for Team Site Visit. Provides an external quality assurance review of Readiness deliverables On-site Visits Provision of model start-up deliverables, best practice information. Review of project deliverables and plans; feedback and technical assistance Identify available technical assistance from other districts/projects

5 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Coordinates the recruitment of peer review team members, schedules site visit dates and associated logistics Provides Team with project information including all desk review material Supports team’s activities during site visit; moderates group meetings Prepares initial and final reports Provides follow-up and coordination of technical support to the districts as needed

6 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS

7 District DCF and Lead Agency Budget side-by-side Comparison Lead Agency Table of Organization System of Care Overview Services Implementation Plan Quality Assurance Plans Interim Services Contract (Service Scope and Tasks) Other as May be Requested by Team

8 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS DRAFT AGENDA Day 1 1) 9:00 – 4:00– Meet at District HQ a) Welcome and Introductions b) Presentation by CBC Lead Agency and District Key Personnel i. Details of CBC Project – The System of Care ii. Highlights of Transition/Implementation Plan iii. Human Resources iv. Highlights of Budget/Financial Issues v. Highlights of IS Issues vi. Quality Assurance/Quality Improvement Plans (CBC and District) vii. Status of Readiness Deliverables/Criteria – District and CBC viii. Other as desired by CBC and District

9 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Day 2 8:30 Meet at HQ or CBC Offices 8:430 – 11:00 BreakOut Groups Meet Topics Include: Implementation Plan Details Budget and Financial management Transition Phase-In Planning Quality Assurance Plans

10 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Day 2 8:30 Meet at HQ or CBC Offices 11:00 – 12:00 Peer Team Meeting Initial Assessment Development Initial Recommendations

11 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Day 2 8:30 Meet at HQ or CBC Offices 12:00 – 1:00 Exit Conference with District and Lead Agency

12 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Written Initial Team Report provided to District DA and lead Agency CEO within 7 calendar days Includes listing of Community Priorities Project Strengths Areas of Assessed Need Specific Recommendations for improvement and strategies for achieving

13 QUALITY ASSURANCE PEER REVIEW TEAM PROCESS Final Team Site Visit Review of Written, Completed Readiness Assessment Instrument – signed by DA and LA CEO Report of Document Audit by Team Coordinator Presentation and Written Response and discussion regarding Initial Team Recommendations Written Communication with supporting documentation, sign ed by Team Leads prepared and submitted to Headquarters.