Project management Topic 4 Organisation

Organisational Structure Corporate Management Project Board Project Manager Team Manager Four layers Corporate Management Instigates the project and overall constraints Project Board Provides direction for the project Manages by exception Project Manager Day to day management of the project Team Manager Manages the specialists

Job roles Job descriptions are created to describe: What authority the job role has What responsibility the job role has What assurance responsibility the job role has Roles can be shared, divided or combined except: Project manager role cannot be shared Decision making roles cannot be delegated

Project Board Executive, Senior User, Senior Supplier Appointed by the corporate Responsible for making key decisions Committing resources: cash, personnel, equipment Overall direction and management Approves major plans and changes Accountable for the success of the project Signs off at end of stage Authorises the start of the new stage Appoints the Project Manager Responsible for project assurance Reports to the corporate Corporate Management Project Board Project Manager Team Manager Senior User Executive Senior Supplier Assurance

Executive Represents the business interest Responsible for: Senior User Executive Senior Supplier Assurance Represents the business interest Responsible for: Development and updating of the Business Case Project Organisation Structure and Plans Monitoring and controlling progress Problem Referral Formal Closure Post Project Review Ultimately accountability for the project

Senior User Senior User Executive Senior Supplier Assurance Represents those who will use or benefit from the final product Responsible for: Making sure the requirements are clearly defined and complete Making sure that the outcome will meet user needs and provide expected benefits Project assurance from a user perspective

Senior Supplier Senior User Executive Senior Supplier Assurance Represents those who provide the resources and skills to create the product Responsible for: Achieving the required results for the senior user The quality of all products delivered Ensuring the products are delivered within budget and time Realistic design and development proposals Authority to commit supplier resources

Project Assurance Monitor all aspects of the project and product performance independently of Project Manager Ensure that standards are adhered to Continually checks the business case Ensure that the customer requirements are met Watch for conflict of interest Senior User Executive Senior Supplier Assurance

Project Manager Responsible for: Day-to-day management of the project Ensuring the project produces the required products to the required quality standard and on time and in budget Ensure the projected benefits are met Managing the project processes – not doing the work Planning, communicating, quality, monitoring, needs, strategy, team work, changes, funds, customer liaison

Team Manager Ensures production of delegated products on time and in budget Manages specialist teams May require specialist skills Is directed by Project Manager Reports to Project Manager and Senior Supplier

Project Support Provides administrative services Expertise with planning and control software Configuration Librarian: Manages Configurations Product Support Office: Permanent team that provides support to many projects