Microsoft Office 2007 PowerPoint Chapter 1 Creating and Editing a Presentation

Objectives Start and quit PowerPoint Describe the PowerPoint window Select a document theme Create a title slide and text slides with single- and multi-level bulleted lists Save a presentation Copy elements from one slide to another 2Microsoft Office 2007: Introductory Concepts and Techniques

Objectives View a presentation in Slide Show view Open a presentation Display and print a presentation in grayscale Check spelling Use PowerPoint Help 3Microsoft Office 2007: Introductory Concepts and Techniques

What Is PowerPoint? A presentation graphics program that allows you to produce professional-looking presentations Presentation is also called a slide show Microsoft Office 2007: Introductory Concepts and Techniques4

What Is PowerPoint? Additional Features: Word processing Outlining Charting Drawing Microsoft Office 2007: Introductory Concepts and Techniques5

What Is PowerPoint? Additional Features: Inserting Multimedia Saving to the Web ing Collaborating Rehearsing Delivery Microsoft Office 2007: Introductory Concepts and Techniques6

What Is PowerPoint? Can be used in academic, business, or other environments Ultimate Goal: To Enhance an Oral Presentation Should reinforce the message Should help the audience retain information Handouts can be printed to pass out as reference notes for the audience Microsoft Office 2007: Introductory Concepts and Techniques7

Presentation Guidelines Find the appropriate theme Appearance can significantly affect the message! Choose words for each slide Less Is More! 7 x 7 Rule (No more than 7 lines with no more than 7 words on each line) It’s best to fit all 7 words on the SAME line Avoid All Caps – takes longer to read – be careful as some fonts change the case to all caps Microsoft Office 2007: Introductory Concepts and Techniques8

Presentation Guidelines Font Size Font Size should be 24 points or more Italic can be used to emphasize IF it is used sparingly Color Colors – themes use complementary colors that work well together Remember that color evokes emotions – be careful! 15% of men have difficulty distinguishing shades of green or red and often see purple as blue and brown as green Microsoft Office 2007: Introductory Concepts and Techniques9

The PowerPoint Window Microsoft Office 2007: Introductory Concepts and Techniques10

The PowerPoint Window Slide = the basic unit of a PowerPoint presentation Layouts = PowerPoint includes 9 built-in layouts Placeholders = boxes included in the layout indicating what goes in that spot on the slide Scroll box = reflects which slide is being displayed Previous/Next Slide buttons = used to navigate backwards/forwards Status bar = shows current slide number, document theme, view buttons, and zoom Microsoft Office 2007: Introductory Concepts and Techniques11

The PowerPoint Window View Buttons = the mode in which the presentation appears Normal = shows Slides Tab, Outline Tab, Notes pane, and Slide pane Slide Sorter = used to reorder the slides Slide Show = used to present Splitter Bar = drag to resize the various panes Microsoft Office 2007: Introductory Concepts and Techniques12

Formatting Tips To change the format of ONE WORD, just click inside the word (no need to select it) Triple-clicking selects a paragraph Holding CTRL while selecting allows you to select multiple blocks of text PowerPoint considers a paragraph as text that ends with an PowerPoint adjusts line spacing and text size automatically to fit text Microsoft Office 2007: Introductory Concepts and Techniques13

Choosing a Document Theme It’s often times best to change the theme AFTER typing all the text so you can focus on the message first, then the design The Themes gallery is in the Design tab The default theme is Office Theme setting shows in the Status bar Microsoft Office 2007: Introductory Concepts and Techniques14

The Presentation Title Slide Use the Title Text Placeholder to key the title Use the Subtitle Text Placeholder to key the subtitle(s) Microsoft Office 2007: Introductory Concepts and Techniques15

The Presentation Title Slide Microsoft Office 2007: Introductory Concepts and Techniques16

Changing the Text Color Remember to use the theme colors so that the colors complement each other Microsoft Office 2007: Introductory Concepts and Techniques17

Adding a New Slide The New Slide Button is on the Home Tab The default new slide = The Title and Content layout which provides an area to add text, art, charts, and other graphics Microsoft Office 2007: Introductory Concepts and Techniques18

Adding a Bulleted List Use the Increase/Decrease buttons to change levels OR use Tab/Shift-Tab This is called Promoting/Demoting Text Pressing adds a new bullet Pressing moves your insertion point down without adding a new bullet Microsoft Office 2007: Introductory Concepts and Techniques19

A Multi-level Bulleted List Microsoft Office 2007: Introductory Concepts and Techniques20

Moving from Placeholder to Placeholder Instead of clicking with the mouse, you can press CTRL+ENTER to move to the next placeholder Microsoft Office 2007: Introductory Concepts and Techniques21

Duplicating a Slide Select the Slide you wish to duplicate Click the New Slide arrow in the Slides group on the Home tab Click Duplicate Selected Slides Microsoft Office 2007: Introductory Concepts and Techniques22

Rearranging Slides Use Slide Sorter View to rearrange slides OR Drag and drop from the Slides tab Microsoft Office 2007: Introductory Concepts and Techniques23

Changing Document Properties Remember that document properties allow you to enter the Metadata that is read by search engines online Office Button Menu | Prepare | Document Properties Microsoft Office 2007: Introductory Concepts and Techniques24

Starting Slide Show View With the title slide selected, click the Slide Show button in the Status bar Microsoft Office 2007: Introductory Concepts and Techniques25

Starting Slide Show View Microsoft Office 2007: Introductory Concepts and Techniques26

Moving Manually through Slides in a Slide Show Click OR press Page Down/Page Up OR press Right Arrow/Left Arrow OR press Down Arrow/Up Arrow OR press N/P Microsoft Office 2007: Introductory Concepts and Techniques27

Displaying the Pop-Up Menu Right-click the slide to display the pop-up menu Available Options Include: Go To Slide End Show Microsoft Office 2007: Introductory Concepts and Techniques28

Displaying the Pop-Up Menu and Going to a Specific Slide Microsoft Office 2007: Introductory Concepts and Techniques29

Checking Spelling The Spell Check button is on the Review Tab Microsoft Office 2007: Introductory Concepts and Techniques30

Displaying a Presentation in Grayscale Click View on the Ribbon Available Options: Grayscale Pure Black and White Color (default) Microsoft Office 2007: Introductory Concepts and Techniques31

Printing a Presentation IGNORE the Printing step inside the chapter as it has you print each slide on a separate piece of paper INSTEAD print “handouts” so you can fit 6 slides on one page Be sure to add your header first! Insert| Header | Notes and Handouts Tab You can also print transparencies to present from! Microsoft Office 2007: Introductory Concepts and Techniques32

Searching for PowerPoint Help Help button is in the upper right-hand corner Displays as a question mark Microsoft Office 2007: Introductory Concepts and Techniques33

Summary Start and quit PowerPoint Describe the PowerPoint window Select a document theme Create a title slide and text slides with single- and multi-level bulleted lists Save a presentation Copy elements from one slide to another 34Microsoft Office 2007: Introductory Concepts and Techniques

Summary View a presentation in Slide Show view Open a presentation Display and print a presentation in grayscale Check spelling Use PowerPoint Help 35Microsoft Office 2007: Introductory Concepts and Techniques

Microsoft Office 2007 PowerPoint Chapter 1 Complete