STATE OF OUR FACILITIES REPORT bellwether of the asset management plan evolution of the three year rolling timeline Ivan Graff Office of Asset Management FIMS / Real Estate Training Lemont, IL May 5, 2015

Agenda Goals for the “State of Our Facilities Report” Differences between internal and proposed external versions Sample charts FY 2014 summary Five year trends (FY 2010 – FY 2014) May 5, 2015FIMS / RE Training 2

State of Our Facilities Report Will... Subsume  Three Year Rolling Timeline  Annual FIMS data charts Review Implementation of the Asset Management Plan Take stock of the Department’s current position by examining -  Summary data about the Department’s current portfolio  Data illustrating trends in areas of interest SOFAR SOGOOD = State of our Facilities Annual Report and Statement of Goals, Objectives, and Other Direction May 5, 2015FIMS / RE Training 3

About the Internal Version  May 5, 2015FIMS / RE Training 4 Audiences Purposes Program, Support Office Leadership Headquarters For each program or support office: Summarize its inventory Compare its health to the Department’s Highlight its strengths and weaknesses Information Source FIMS data from five most recent years All types of interest in real property All statuses and levels of utilization

Structure of the Internal Version  May 5, 2015FIMS / RE Training 5 Inventory Condition Is the program growing significantly? Does FIMS data match source documentation? Has the program increased its mission alignment? Do replacement values grow at industry rates? Are mission critical assets in an acceptable condition? Are maintenance expenditures adequate? Operation Costs At what rate have utility and waste costs grown? Does it lease more per capita than its peers? Do leases cost more than owned space? Does DOE lease near owned, underutilized space? Excess and Under- utilized Assets Does the program or support office hold or abandon unneeded real property? Does unneeded real property siphon scarce operating funds?

National Laboratory Operations Board Asks Did the Department execute its planned investments? 2. Is the percentage of adequate buildings and structures increasing? 3. Is deferred maintenance decreasing? 4. Is the square footage of underutilized space decreasing? 5. Are excess buildings being eliminated? 6. Are the annual costs of carrying excess facilities declining? 7. Are core capabilities at reduced risk due to infrastructure deficiencies? May 5, 2015FIMS / RE Training 6

May 5, 2015FIMS / RE Training 7 Audiences Purposes Office of Management and Budget Federal Real Property Council Government Accountability Office Public Summarize the Department’s inventory Address GAO “High-Risk List” concerns “Replace” the Three Year Rolling Timeline Information Source FIMS data from five most recent years submitted to the Federal Real Property Profile (FRPP) submission About the External Version 

Structure of the External Version  May 5, 2015FIMS / RE Training 8 Inventory Collecting Accurate and Useful Data Is the Department growing significantly? How accurate is DOE’s data? Does DOE invest enough in its assets? Has DOE’s inventory increased its mission alignment? Do replacement values grow at industry rates? Leasing Does DOE lease more per capita than its peers? Do DOE leases cost more than owned space? Does DOE lease near its owned, underutilized space? Excess and Under- utilized Assets Does DOE hold or abandon unneeded real property? Does unneeded real property siphon scarce operating funds?

Where are the Assets? (FY 2014) May 5, 2015FIMS / RE Training 9 Includes: All ownerships All statuses All prop. types GSA as well

Where are the Land Parcels? (FY 2014) May 5, 2015FIMS / RE Training 10 Includes: All ownerships All statuses Total: 2.81M Ac

Land Area by Interest (FY 2014) May 5, 2015FIMS / RE Training 11 Includes: All ownerships All statuses Total: 2.81M Ac

Building Count and Area by Interest (FY 2014) May 5, 2015FIMS / RE Training 12 By Count Total: 12,091 By Area Total: 134 MSF Includes: All ownerships All statuses Build. & trailers GSA as well

Average Age by Asset Type (FY 2014) May 5, 2015FIMS / RE Training 13 STRUCTURE BUILDING TRAILER 36 Years 35 Years 19 Years LAND 42 Years Includes: All ownerships All statuses All prop. types GSA as well

Replacement Value by Property Type May 5, 2015FIMS / RE Training 14 Includes: All ownerships All statuses All prop. types No GSA

Building Use by Program (FY 2014) May 5, 2015FIMS / RE Training 15 Includes: All ownerships All statuses Build. & trailer GSA as well

Occupancy by Use (FY 2014) May 5, 2015FIMS / RE Training 16 Includes: All ownerships All statuses Build. & trailer GSA as well Total: 137,279

Buildings over 5,000 GSF (all ownerships, status, etc.) May 5, 2015FIMS / RE Training 17

Building Area by Use May 5, 2015FIMS / RE Training 18 Includes: All ownerships All statuses Build. & trailer GSA as well

Building Area by Use (Federal) May 5, 2015FIMS / RE Training 19 Includes: DOE Owned & Leased All statuses Build. & trailer GSA as well

Building Utilization (FY 2014) May 5, 2015FIMS / RE Training % 90 – 100 % 0 % AND 90 – 100 % 55 % 73 % 86 % UtilizationArea Includes: All ownerships All statuses Build. & trailers 72 % 79 % 90 % Count

“Unneeded” Building Area by Use May 5, 2015FIMS / RE Training 21 Includes: All ownerships Excludes GSA Build. & trailer Excess Unutilized Underutilized Shutdown

Mission Critical Assets by Property Type, ACI May 5, 2015FIMS / RE Training 22 Includes: DOE Owned Status 1, 2, & 6 All prop. types ACI = Asset Condition Index = 1 - (DM / RPV)

Not Mission Dependent Assets May 5, 2015FIMS / RE Training 23 Includes: All ownerships All statuses Build. & trailers

Select Operations Costs May 5, 2015FIMS / RE Training 24 Includes: All ownerships All statuses All prop. types No GSA Note: FIMS allocates structures’ operation costs to buildings and trailers

Maintenance by Mission Dependency May 5, 2015FIMS / RE Training 25 Includes: DOE Owned Status 1, 2, & 6 All prop. types No 3000s & 4289

Building & Structure Validation Scores May 5, 2015FIMS / RE Training 26

USAGE CODES May 5, 2015FIMS / RE Training 27

“Other” Usages by Count (FY 2014) May 5, 2015FIMS / RE Training 28 Includes: All ownerships All statuses Build. & trailer GSA as well Shown Here: 90% of 4,475 Assets Citing an “Other” Usage 19% of All Assets Cite an “Other” Usage

“Other” Usages by Count (FY 2014) May 5, 2015FIMS / RE Training 29 Includes: All ownerships All statuses Build. & trailer GSA as well 2009 Catchall: 230 records 20% of All Assets Cite an “Other” or “Catchall” Usage

“Other” Usages by Count and Property Type May 5, 2015FIMS / RE Training 30 Includes: All ownerships All statuses All prop. types GSA as well

May 5, 2015FIMS / RE Training 31 Ivan Graff (202) Contact for more information: TCS Zen Garden At Argonne National Laboratory