Sherry Galindo, LSSP Leadership Conference 2009 RUNNING BASIC REPORTS 1

REPORTS Important Factors To Consider When Running Reports: 1. Date Ranges 2. Sort Criteria 3. Enrollment Statuses 4. Current vs. Historic REPORT FACTORS 2

REPORTS *Most Report Dates: School Year (August to day you are running report) *Related Services Report: Fall and Spring Semester Dates *Child Find/Indicator 11 & 12: July 1 to June 30 of School Year (Date pre-filled in v9.0) 1. Date Ranges REPORT FACTORS 3

REPORTS Primary Secondary *Student *Grade *School *Ethnicity *Case Manager *Gender *District 2. Sort by Criteria REPORT FACTORS 4

REPORTS Special Criteria *Current Yr/Next Yr Schedule *Dates *School Year *Disabilities *Related service *IA *Accommodations REPORT FACTORS 5

REPORTS New Enrollment Statuses for 9.0 include: *Private/Home *Parent Revocation *Not Enrolled 3. Enrollment Statuses REPORT FACTORS 6

REPORTS Default Statuses Checked: Active, Initial, Transferred *Additional Statuses May Be Checked Depending On Type Of Report REPORT FACTORS 7

REPORTS 4.Current vs. Historic *Current Information – comes from General Student Information screens *Historic – Student History screens created after each locked ARD/FIE, IA change (require date range), campus change, status change, ECI to EC REPORT FACTORS 8

REPORTS Important: No Two Records Can Have The Same Start Date STUDENT HISTORY 9

REPORTS SEM REPORTS 10

REPORTS SEM REPORTS *TAKS Information Report *Transportation Information Report *Child Find – Run and compare to Indicator 11/12 in RU (Dates: July 1 – June 30 of current year) *Class List by Subject (Lock Subjects Down) *Compliance Reports *Additional Assessments Requested *Related Services Reports 11

REPORTS Modified RU Reports *Annual ARD Compliance Report *Student Accommodation/ Modification Report (ability to sort by a specific accommodation/modification) *Staff List Report (added restraint training date- pulls from Staff Information) *Custom Report (new fields added) REPORT UTILITY 12

REPORTS New Reports * IEP Progress Report Tracker – Objective *Indicator 11 & 12 Reports *Parent/Adult Participation At ARDs *Student by Related Services Report (comprehensive) *Transportation Special Needs Report *State Physical Fitness Assessment REPORT UTILITY 13

REPORTS Basic Steps 1.Enter unique name 2.Select type (Printed) 3.Select fields (up to 15) 4. Select criteria (3 plus Expand) 5. Select sort 6. Enter dates (for ‘H’ fields ONLY) 7. Click Preview 8. Close report 9. Adjust size and fonts CUSTOM REPORTS 14

REPORTS The Field Basics History Non-History Basic Demographic Name Address Sex DOB HCampus HGrade HDis1 Campus Grade Dis1 Date Dependent Now Common Source = Student History Source = Student Enrollment, Student Disabilities, etc. CUSTOM REPORTS 15

REPORTS Filtering Criteria Entering criteria in the correct format is important Items that appear as checkboxes on forms = Yes or No (example ESY) Items that have pull-down lists on forms will have pull-down lists Dates should be entered in the standard format (e.g., mm/dd/yyyy) Values can be used if no pull-down list is available CUSTOM REPORTS 16

REPORTS (TR) 2 Main Menu Texas Test Results Reader 17

REPORTS Requirement: Test Year and Administration Date Fields Built-In Reports 18

REPORTS Options Adjusted to TAKS only tests *Bulk - Now has preview capability Can compare tests students have taken for up to 3 years. Built-In Reports 19

REPORTS Example of AYP Report *AYP Detail Report has additional sort criteria: School/Grade/Groups Built-In Reports 20

REPORTS Compare Test Grades Criteria Select: Years and Subject Built-In Reports 21

REPORTS Compare Test Grades Report Example Built-In Reports 22

REPORTS Setup and Criteria Screen Custom Reports 23

REPORTS (TR) 2 Field Names Sped: Special Education Manager Student History General State Tests TAKS TELPAS Custom Reports 24

REPORTS Texas Projection Measure (New) View Individual Student Records 25

REPORTS Texas Projection Measure (TPM) Approved by the United States Department of Education January 8, 2009 T he Texas Projection Measure (TPM) is a growth measure that will be used by Texas to determine whether students are meeting annual performance goals. Growth measures track individual student achievement on state tests from one year to the next, giving schools credit for student improvement over time. The Texas Education Agency developed the TPM as a measure for use in its federal and state accountability systems. Once the TPM becomes available for use in determining state and federal accountability ratings, districts and schools will then have an opportunity to receive credit for students who did not meet passing standards on state tests, but who demonstrate they are projected to pass in a subsequent year. For more information: View Individual Student Records 26

REPORTS View Individual Student Records 27

REPORTS (TR) 2 & Report Utility Custom Report Publisher Administrative Level Only To remove published reports: Remove the report from the master Ask individual users to delete the report 28

REPORTS Report Viewer Module that lists all reports found in SEM/RU/TR2/SM2. Descriptions are given for each report along with the type of report it is (State, Monitoring, etc.) *NOTE: Some districts may not have this application. 29