E-OFFICE: New Functions for Students and Teachers 2008/10/22

Outline For Students ◦ Study RecordStudy Record ◦ My Research Area ( 論文筆記區 )My Research Area ◦ Area ManagementArea Management ◦ Notes and DiscussionNotes and Discussion ◦ E-Portfolio ( 學習公事包 ) E-Portfolio For Teachers ◦ Research & Service Data ( 研究教學資料 )Research & Service Data ◦ E-Approval of Pre-Registration (S-T Area 師生互動區 )E-Approval General Administration ◦ Memo and Minutes Memo and Minutes ◦ Equipment Record Equipment Record Works to Be Done ◦ Teachers’ CV Proofreading and Improvement ◦ Memo & Equipment Reservation

Added Functions: --Study Record -- My Research Area + Research Community -- E-Portfolio Graduate StudentsUndergraduates

Study Record 修課資料 Purposes & Contents for students and teachers to check the scores and the numbers of credits taken. 1. Courses Taken in the English department 2. Courses Taken outside the English department 3. All the courses taken 4. Records of preregistration Graduate Students’ – To be Tested.

Study Records Records from the school (up to 96-1). All except transferred credits.

Study Records (2) Advisor Form (1)

My Research Area ( 論文筆記區 ) PurposeContent 1. Management 社群管理、筆 記分類 2. Discussion Board 筆記回應 討論 3. Community List 4. Notes 研究筆記 To form a community with your classmates, advisors and recommenders in order to Discuss your works in progress ( 論文筆記 Notes) Share the products of your efforts ( 學習公事包 E- Portfolio).

Area Management ( 管理 ) PurposeContent 1. 分類管理 —File Categories 2. 社群管理 – Community 3. 筆記管理 – Notes

Research Area Management – Categorization Setting your File Categories (or Folders) ADD

Area Management –Forming Community 1. Key in names, ID and/or ID number. 2. The ones invited will receive an notice.

Those not in e-office can be part of your research community Area Management –Forming Community

Research Area: Notes and Discussion 論文筆記 Research Notes 1. Stores research materials; 2. Establish Research community with teachers and classmates. How: 1. Title 2. Choose to publicize or not 3. Fill in notes and/or upload file.

Research Area: Notes and Discussion (1) 1. Area Manager: send message to all the members

Research Area: Notes and Discussion (2) Members: 1. Click on the 留言板 and leave your general messages.

Research Area: Notes and Discussion (3) Members: 2. Click on the 論文筆記 list and respond to individual articles.

E-Portfolio ( 學習公事包 ) 學習公事包 Purposes & Contents 1. [Four-Year Plan]— (undergraduates only) make plans for your college life and adjust them 2. [E-Portfolio] store the precious works you’ve done and share them with your advisors, classmates and recommenders.

E-Portfolio – 學習歷程 2-3. Add course/activity title 3

E-Portfolio – 學習公事包 4. Upload File

E-Portfolio – 學習公事包 5. Four-Year Plan

E-Portfolio – 學習公事包 6. Persons to Share with Advisors Classmates The other teachers (recommenders)

What the Advisor can see...

What the Community ( 社群 ) can see TeacherStudents [ 學生研究社群 ] [S-T Area] [ 我的群組 ]

The Teachers’ Area Chinese InterfaceEnglish Interface

Research and Service Data ContentsPurposes Data Yearly Conversion of the school’s data (input by Teachers themselves) Present Automatic updating of the teachers’ CV. Report [Later] Producing yearly report, or multi- yearly report.

Research & Service Data Data from the school’s Research Database (up to the school year 96). The two databases’ categories have been matched, but ◦ the CV’s format is still problematic (1. the different punctuation styles of Chinese and English items; 2. MLA & APA); ◦ the data input manually in the past have a lot of errors. Proofreading is needed. [Later] English version, yearly report.

Research & Service Data 1. Errors can be corrected individually; 2. [later] Categories can be omitted by teachers. 1. Errors can be corrected individually; 2. [later] Categories can be omitted by teachers.

Teacher’s CV: Sample. Categories

Teacher’s CV: Sample. Format Problem

Pre-Registration E-Approval S – T AreaE-Approval Purposes Interactive Area 1.Avoid the problem of not having enough time to talk to each student in person 2.Look at students’ records (courses taken, plans and even works) before giving approval.

Pre-Registration E-Approval Procedure: ◦ Students send their forms and explanation by . ◦ After discussing with students, teacher goes to e- office’s S-T area, click on “Pre-Registration Form” ( 選課清單 ) and approve it. Approved --Blue dot Not Yet – Pink dot Graduate Students’ – To be Tested.

Memo and Minutes 公文與紀錄 Purposes and Contents To avoid the waste of papers; Memos, minutes and the other documents can be kept here. 1. Functions available only at the dept. interface. 2. Memo sent with a returning notice 3. [Later] Memo function will be made available to committee leaders. Sample memo

Minutes & Records (Samples)

Equipment Record

Works to Be Done ◦ CV Proofreading and Improvement ◦ Sending out memo thru’ e-office ◦ Equipment Reservation

Thank you!