Review of the Progress of Submission of Audit Reports for the year st Quarterly Review Meeting of Finance Controllers on 29 th May 2014 & 30 th May 2014 New Delhi

1. Para-109 of FM&P has specified following Time Table for External Audit S. No. ActivityMonth 1. Date of ECs approval for Engagement of Statutory Auditor January –March 2.Date of Engagement of CA firmBy April 3. Finalization of Annual Accounts for previous year By 30 th June 4.Commencement of Audit WorkBy 1 st July 5. Submission of Audit Report & Audited Accounts By 15 th October 6.Dispatch date to MHRDBy 1 st November of Every Year

MHRD has already addressed letter No.17/2/2014-SSA(DIS) dated 29 TH April 2014 to all SPDs requesting them to adhere to this time schedule. IUFR formats (earlier called FMRs) which are required to be submitted to World Bank / IDA for claiming reimbursement was also enclosed. These forms duly filled in be sent to TSG by 10 th June by all the states.

2.Status of Submission of Audit Reports of FY S. NoName of the StateDate of Report 1A&N Islands Andhra Pradesh Assam Arunachal Pradesh Bihar Chandigarh Chhattisgarh Dadra & Nagar Haveli Daman & Diu Delhi Goa Gujarat Haryana Himachal Pradesh Jammu & Kashmir

S. NoName of the StateDate of Report 16Jharkhand Karnataka Kerala Lakshadweep Madhya Pradesh Maharashtra Manipur Meghalaya Mizoram Nagaland Orissa Puducherry Punjab Rajasthan Sikkim

S. NoName of the StateDate of Report 31Tamil Nadu Tripura Uttar Pradesh Uttarakhand West Bengal

3. Comparative Statement of receipt of Audit Report MonthPeriod By November 8 States 11 States 16 States 23 States December Delay 1 Month 7 States 10 States 8 States January Delay 2 Month 9 States 6 States 7 States 3 States FebruaryDelay 3 Month 2 States 6 States 1 States

Month Number of States States By November States A&N Island, Assam, Chandigarh, D& N Haveli, Daman & Diu, Delhi, Gujarat, Madhya Pradesh, Manipur, Mizoram, Puducherry, Rajasthan, Sikkim, Tripura, Uttar Pradesh, Andhra Pradesh, Bihar, Goa, Haryana, Karnataka, Kerala, Maharashtra and Tamil Nadu, By December States Chhattisgarh, Himachal Pradesh, Jammu & Kashmir, Jharkhand, Lakshwadeep, Meghalaya, Odisha, and Uttarakhand By January StatesArunachal Pradesh, Punjab, West Bengal By February StatesNagaland

4. Contents of Audit Report 1.Utilization Certificate (Annexure–XIX) 2.Consolidated Annual Financial Statement (Annexure–XX) 3.Consolidated Balance Sheet (Annexure– XXI) 4.Consolidated Income & Expenditure Account (Annexure–XXII) 5.Consolidated Receipt & Payment Accounts (Annexure–XXIII) 6.Management letter

7.Procurement Audit Certificate in the format sent under this Ministry’s letter No. 15/2/2003- SSA(PR) dated 29 th September IuFRs (FMRs) – I, II & III duly filled in 9.Para on Coverage of Audit of VECs receiving grants of more than Rs. One lakh per year. 10. Gist of significant observations made by the Auditors who have conducted Audit of Accounts of DPOs/Sub DPOs. 11. Details of unadjusted advances as on Para on Settlement of outstanding previous years Audit objections.

6. Target for submission of Audit Reports for the FY S. No.Month No. of States/UT 1.By November

Mismatch of Data: (i) Advances details of outstanding advances as on 31 st March 2013 has mentioned in Utilization Certificate and Balance Sheet is given below:

S. No.Name of the State/UTs Outstanding Advances as on (as per UC) Outstanding as per Balance Sheet as on A& N Islands Andhra Pradesh Arunachal Pradesh 4. Assam Bihar Chandigarh (UT) Chhattisgarh

S. No.Name of the State/UTs Outstanding Advances as on (as per UC) Outstanding as per Balance Sheet as on D&N Haveli Daman & Diu Delhi Goa Gujarat Haryana Himachal Pradesh

S. No.Name of the State/UTs Outstanding Advances as on (as per UC) Outstanding as per Balance Sheet as on Jammu & Kashmir Jharkhand Karnataka Kerala Lakshadweep Madhya Pradesh Maharashtra

S. No.Name of the State/UTs Outstanding Advances as on (as per UC) Outstanding as per Balance Sheet as on Manipur Meghalaya Mizoram Nagaland 26. Odisha Puducherry Punjab

S. No.Name of the State/UTs Outstanding Advances as on (as per UC) Outstanding as per Balance Sheet as on Rajasthan Sikkim Tamil Nadu Tripura Uttar Pradesh Uttarakhand West Bengal

Outstanding advances as per UTILIZATION CERTIFICATE on is MORE / EQUAL/ LESS as compared to outstanding advances indicated in the BALANCE SHEET as on

Unspent Amount: Unspent amount, cash in bank and hand and outstanding advances as per Utilization Certificate as on is for the 35 States/UTs: S. No. Name of the State/UTs Outstandi ng Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 1. A& N Islands No 2. Andhra Pradesh No 3. Arunacha l Pradesh

S. No. Name of the State/UTs Outstanding Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 4. Assam No 5. Bihar Unspent Balance = Cash in Hank/ Bank + Outstanding Advances - Liabilities 6. Chandig arh (BS) No

S. No. Name of the State/UTs Outstandi ng Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 7. Chhattisga rh Unspent Balance = cash +outstanding advances 8. D&N Haveli No 9. Daman & Diu No 10. Delhi No 11. Goa (BS) No

S. No. Name of the State/UTs Outstandin g Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 12. Gujarat No 13. Haryana (CAFS) No 14. Himachal Pradesh No 15. Jammu & Kashmir No 16. Jharkhand

S. No. Name of the State/UTs Outstanding Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 17. Karnataka Kerala Lakshadwee p Madhya Pradesh No 21. Maharashtra No

S. No. Name of the State/UTs Outstanding Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 22. Manipur No 23. Meghalaya / 24. Mizoram Unspent Balance = Cash in Bank + Outstanding Advances

S. No. Name of the State/UTs Outstanding Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 25Nagaland 26Odisha Puducherry No 28Punjab 29Rajasthan Sikkim cash + outstanding advances (approx)

S. No. Name of the State/UTs Outstanding Advances as on (as per UC) Unspent Amount as on (as per UC) Cash in Bank/Hand / Transit as on (As per Balance Sheet) Relationship between Cash in Hand / Bank & Unspent Balance 31. Tamil Nadu No 32. Tripura No 33. Uttar Pradesh No 34. Uttarakhand West Bengal

Unspent amount / unspent balance / un-utilized amount terms are used in the Utilization Certificate. How this un-utilized amount is worked out  Un-utilized amount = Bank Balance (Bank + Cash)  Un-utilized amount= Bank Balance +Outstanding Advances  Un-utilized amount= Bank Balance+ Outstanding advances – current liabilities Sikkim has adopted its own method of calculation i.e.

Unspent Balance More than / Equal to /less than Bank Balance (Bank+Cash) Further amount which has been utilized for the purpose for which it was sanctioned (as stated in Utilization Certificate) normally means expenditure incurred during the year as per books of accounts but in some states this amount does not tally with expenditure incurred during the year.

Accounting for other receipts ‘Other Receipts’ i.e., refund from sub DPOs /SMCs and other spending unit( lum sum amount with/ without intervention wise) 1. Amount Refunded by working agencies, which could not be adjusted against expenditure heads, presumably amount refunded is unspent balance out of reported expenditure by sub districts for previous year. So amount refunded by sub district has to be adjusted as “Deduct Expenditure’ for the year in which it was reported as expenditure, but actually remained unspent.

2. In case amount refunded is out of advances given to sub-district for expenditure and now refunded back as unspent-same will have to be adjusted as ‘Deduct Advance’.

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