Bidder’s Conference New Supportive Housing Program Bonus Projects 2011 Continuum of Care Competition September 8, 2011

Agenda 1.Background on the Continuum of Care 2.Annual Competition - Overview 3.Permanent Supportive Housing Bonus & Amount Available 4.Eligible applicants 5.Application Timeline 6.Eligible uses & budget scenarios

Agenda, continued 7.Leveraging Documentation 8.Local Scoring 9.Other requirements 10.Electronic submission – e-snaps 11.Resources 12.Q&A

Continuum of Care More than 4,500 people are homeless on any given night in Sonoma County. A "Continuum of Care" is: – A funding stream from the federal Department of Housing and Urban Development, dedicated to services and housing to end homelessness; and – The local planning process required in order to access those funds. The Continuum of Care (CoC) brings together government, service providers, and community activists to develop collaborative strategies to reduce homelessness and address the needs of many varied homeless sub-populations. The Continuum of Care brings about $2.6 million annually to Sonoma County to end homelessness!

Annual Competition Collaborative application Exhibit 1 – Continuum of Care Exhibit 2 – Project Application – 2 parts: Applicant Documentation (SF424) and Exhibit 2 CoC registration completed earlier this summer Full NOFA released August 30, 2011

Permanent Supportive Housing Bonus $135,541 in bonus funds available For permanent housing with supportive services for disabled homeless Cash match requirements Renewable annually Can be used for Supportive Housing Program or Shelter Plus Care project – different rules

Eligible Applicants States Units of general local government Special purpose units of government, e.g., PHAs Private nonprofit organizations Community Mental Health Agency Health Centers that are public nonprofit organizations

Dates to Remember Tomorrow: TA session – e-snaps September 22 -TA session – Exhibit 2 September 30 – Local Project Applications Due in e-snaps October 4 – New project presentations, review & selection October 5-26 – Technical review & correction October 27 – Final submission

Eligible Activities Acquisition Rehabilitation New construction Leasing Operating costs Supportive services HMIS Rental Assistance

Supportive Housing Program (SHP) Budget Scenario #1 1 year project budgetRequired matchTotal project budget Case Management (up to 20% of program expense, requires $1 cash match for every $4)$25,817$6,455$32,272 Leasing (no match required)$103,269 Program subtotal$129,086$6,455$135,541 Administrative Expense (up to 5% of Program subtotal)$6,455 Total request$135,541$6,455$141,996 Sample budget with Master Leasing HUD rounds all amounts less than $1 DOWN.

SHP Budget Scenario #2 1 year project budgetRequired match Total project budget Case Management (up to 20% of program expense, requires $1 cash match for every $4)$25,817$6,455$32,272 Housing operations (requires $1 cash match for every $3)$103,269$34,423$137,692 Program subtotal$129,086$40,878$169,964 Administrative Expense (up to 5% of Program subtotal)$6,455 Total request$135,541$40,878$176,419 Sample budget with Housing Operations

Shelter Plus Care Program (S+C) Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors. The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement. Rental assistance partnership: – The Housing Authority manages rental assistance – Service provider provides the services disabled residents need to remain stably housed.

Shelter Plus Care Rules Award is for the Fair Market Rent for a specific number of units. Can be: – Tenant-Based Rental Assistance (portable) – Project-Based Rental Assistance (remains with a specific facility) – Sponsor-Based Rental Assistance (tied to the Sponsor) Initial award minimum: 5 years (60 months) After 5 years, the project is renewed annually for the current Fair Market Rent equivalent Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services

Shelter Plus Care Notes Award must be matched dollar for dollar (“soft cash”) with services funded through a non- McKinney-Vento source Services must be committed to in writing, and delivery of services must be documented on an annual basis On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.

Sample Shelter Plus Care Budget Size of UnitsNumber of Units Fair Market Rent Number of Months TotalSoft Cash Match 1 bedroom2$1,02460$122,880 Total2$1,02460$122,880 This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County Could use a combination of apartment sizes to maximize the dollars available Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed Housing Authority can use up to 8% for administrative expense

Match vs. Leveraging Match = Cash match required for your SHP proposal Match = hard cash dollars that are paying for the services or housing being provided in the program you describe. Dollars that pay for other programs are only acceptable match if they are paying for services simultaneously being used by your SHP program. Only non-HUD McKinney Vento dollars can be used as match. Supportive Services – Match $1 for every $4 from HUD Housing Operations – Match $1 for every $3 from HUD Leasing – No match required

Leveraging Leveraging = ALL the services and other resources being brought to bear to assist the clients you are targeting in your proposal Not simply WITHIN your agency, but all the volunteers, all the services provided by other agencies Anything you can document with a written commitment Must have written commitment in hand at the time of application

Leveraging, continued Sample commitment letters in handouts Entry into e-snaps:

Scoring – Project Criteria (60 pts) Project description – up to 25 pts Alignment with 10-year plan goals – up to 10 pts Project readiness – up to 10 pts Serve chronically homeless individuals or families – 5 pts Housing Emphasis – up to 5 pts Leveraging – up to 5 pts

Scoring – Capacity (40 pts) Organizational capacity and experience (25 pts) Application accuracy and appropriateness, including match amount and source (15 pts) Possible bonus points for HMIS-participating agencies: “A” score on data quality report card

Other Requirements Participation in Homeless Management Information System Membership in Continuum of Care Energy Star - promote energy efficiency through the use of Energy Star techniques and products, and also encouraged to use green development techniques Section 3 - hire low/very-low income employees & contract with businesses that are either owned by or substantially employ low/very low-income persons

Key websites HUD listserv: E-snaps: Training site for e-snaps: Sonoma County RFP web page: care.wikispaces.com/2011+Continuum+of+Car e+NOFA care.wikispaces.com/2011+Continuum+of+Car e+NOFA

Next Steps DUNS Number - by phone at or on line at Register with the Central Contractor Registry, - requires annual renewal Set up a user ID in e-snaps If you have a DUNS # and CCR Registration, set up your organization’s Applicant profile in e-snaps

Questions? Jenny Helbraun Abramson (707) care.wikispaces.com