Disaster Preparedness for Child Nutrition Programs USDA State Agency Training Workshop December 10, 2014

Speakers: Dawn Bartolomeo Program Analyst, Child Nutrition Programs, FNS Mary Beth Flowers, SNS Program Specialist, Food Distribution, FNS Anne Gilligan, M.P.H. Safe and Healthy Schools Coordinator, MA DOE

Topics Child Nutrition Programs USDA Foods in Disasters SENS Emergency Notification System Emergency Management – School Based

Plan Identify the natural disasters or emergency situations that may impact normal CNP program operations Identify and connect with partnering organizations that can assist with recovery and communication Work with program operators to have a plan in place Respond Assess the situation and determine whether a response is necessary Ask affected operators what assistance would be helpful If necessary, contact your Region for additional assistance Disaster Response - Plan and Respond

Disaster Response – Policy & Homepage Disaster Response Homepage: er-assistance Child Nutrition Program Disaster Response Policy Memo: SP , CACFP , SFSP

Flexibility in Program Operation The Summer Food Service Program is the primary program during disaster response efforts Flexibilities in other CNP assist program operators to respond to a disaster

Eligibility for Free Meals in Disasters Homeless Disaster Supplemental Nutrition Assistance Program

Other Exceptional Emergency Situations or Man-made Disasters Human Pandemics Chemical Plant Explosions

Food and Nutrition Service Disaster Food Assistance

USDA Foods: Congregate Feeding USDA Foods: Household Distribution Disaster Supplemental Nutrition Assistance Program (D-SNAP)

How can USDA Foods help in disaster response? Reduces cost of meals for survivors Extends Emergency Feeding Organizations financial ability to help more survivors for a longer period of time. U

USDA Foods Disaster Feeding Authorities Presidentially Declared vs. Situations of Distress

Presidentially Declared Congregate Feeding State Distributing Agencies have authority to use USDA Foods from nutrition assistance program inventory for congregate feeding. Child Nutrition Programs The Emergency Food Assistance Program

Presidentially Declared Congregate Feeding State Distributing Agencies have authority to use USDA Foods from nutrition assistance program inventory for congregate feeding. Child Nutrition Programs The Emergency Food Assistance Program Product Replacement or Reimbursement IS Guaranteed!

Situation of Distress Congregate Feeding State Agencies have authority to use USDA Foods from nutrition assistance program inventory for congregate feeding for up to 30 days. Child Nutrition Programs The Emergency Food Assistance Program

Situation of Distress Congregate Feeding State Agencies have authority to use USDA Foods from nutrition assistance program inventory for congregate feeding for up to 30 days. Child Nutrition Programs The Emergency Food Assistance Program Product Replacement or Reimbursement NOT Guaranteed!

Request and Use of USDA Foods Voluntary Organizations send request for USDA Foods to State State approves (congregate) FNS approves (HH feeding) State approves (congregate) FNS approves (HH feeding) Local Inventories State Inventories Federal Inventories USDA Diversions & Purchases USDA Foods taken from: USDA Foods taken from: Local Sites Provide Food Local Sites Provide Food

Congregate Feeding Role of State Distributing Agency Reviews and approves applications Provides technical assistance Submits USDA Foods claims for reimbursement

Commonly Ordered USDA Foods Institutional (NSLP) FRESH: (as available) Fruits and/or vegetables * PROTIEN OPTIONS: Beef Crumbles Chicken Fajita Strips* Turkey Taco Filling Deli Turkey Breast* Diced Chicken* Diced/Sliced Ham Cheese (shredded/sliced) All Programs CANNED FRUIT: Peaches, Applesauce, Slice Apples Orange Juice* CANNED VEGETABLES: Corn, Peas, Green Beans, Spaghetti Sauce, Vegetarian Beans PROTIEN OPTIONS: Peanut Butter Canned Pork Frozen Cut-up Chicken* GRAINS: Rice, Flour, Pasta Household (TEFAP, FDPIR, CSFP) CANNED JUICE: Orange, Apple, Grapefruit DAIRY OPTIONS: Dried Egg Mix UHT Fluid Milk PROTIEN OPTIONS: Canned Chili w/o Beans Canned Beef Stew Canned/Pouch Chicken GRAINS: Cereal Macaroni & Cheese *Foods which have stress alleviating properties

Using USDA Foods for Disaster Response Participate in the Emergency Management Team in their district Provide USDA Foods to Disaster organizations Provide congregate meals to survivors How can schools be involved?

How soon can SFAs start feeding survivors? Right away but SFAs MUST contact their State Distributing Agency as soon as practical.

If a School District is asked to be the Emergency Feeding Organization SFA contacts their State Distributing Agency Keep track of: Number of meals served All foods used including USDA Foods Dates of service

How to Get Schools Prepared… Review USDA Foods Program Disaster Manual Have SFAs find out who their district emergency management contacts are Request to be added to the Emergency Response Team in their district Create and maintain an emergency 24/7 contact roster

For More Disaster Information FNS Disaster Website Food Distribution Programs Disaster Website

Questions?

The USDA State Emergency Notification System (SENS) allows SDAs to rapidly notify recipient agencies about recalls and other food emergencies related to USDA Foods.

Available to State Distributing Agencies only! Limited to recall alerts and food safety emergency messages related to USDA Foods. For more information, send an to the USDA FNS Office of Food Safety at Please type USDA SENS in the subject line.

Emergency Management Planning in Schools

School Emergency Operation Plans Team composition Roles and division of responsibilities Control and coordination on site 30

District Plans vs. Building Based Plans Review plans Table top exercises Drills Document … Document … Document! 31

Readiness and Emergency Management for Schools Technical Assistance Center Anne Gilligan, M.P.H. Safe and Healthy Schools Coordinator

QUESTIONS?