Project Budget EU project presenatation introduction Paola Simonetti

Intervention Logic OVISOV Assumptions General Objective Specific Objective Results Activites MeansCOSTS WE ARE HERE !

Grants -Not for profit nature -initiative on the applicant -Cofinanced 75% / 90%: Lorenza Lo Sasso ISCOS-Cisl Bruxelles

Sources of funding 100% Total (applicant + partners) EU Co-finanicng Own contribution

5 The Budget: structure Human ResourcesHuman Resources TravelTravel Equipment and suppliesEquipment and supplies Local office/action costsLocal office/action costs Other costs, servicesOther costs, services Contingencies (max 5% of direct eligible costs + reserve)Contingencies (max 5% of direct eligible costs + reserve) Administrative costs (7% of direct eligible costs)Administrative costs (7% of direct eligible costs) Sources of funding (second spread sheet)Sources of funding (second spread sheet)

6 The Budget: basic rules Budget reflects the total amount of proposal (EC contribution and your own contribution)Budget reflects the total amount of proposal (EC contribution and your own contribution) Do not inflate costs, be realisticDo not inflate costs, be realistic Ensure the link between proposed activities and expenditures. Is expenditure necessary?Ensure the link between proposed activities and expenditures. Is expenditure necessary? All expenditures need to find a justification in your budgetAll expenditures need to find a justification in your budget Total budget cannot vary more than 20% from concept note budgetTotal budget cannot vary more than 20% from concept note budget No in-kind contributions acceptedNo in-kind contributions accepted No lump-sums acceptedNo lump-sums accepted

7 The budget: evaluation grid Is the ratio between the estimated costs and the expected results satisfactory? 5 Is the proposed expenditure necessary for the implementation of the action? Is the proposed expenditure necessary for the implementation of the action?10

8 Budget headings 1. Human Resources: -Staff: unit rate reflects gross salary. Always give unit rates for a full time salary and reflect the percentage of work under the “number of units” column. -Per diems: cost for staff members not for participants to activities. Need to indicate country and apply EC rate: Travel: need to indicate country of departure and arrival. No business class tickets allowed. 3. Equipment and supplies: items justified in the proposal

9 Budget headings Local office/ action costs: Office rent: can only include percentage of rent for local office corresponding to % of project activitiesLocal office/ action costs: Office rent: can only include percentage of rent for local office corresponding to % of project activities Contingency reserve: cannot exceed 5% of direct eligible costs. Needs previous approval from EC.Contingency reserve: cannot exceed 5% of direct eligible costs. Needs previous approval from EC. Administrative costs: maximum 7%.Administrative costs: maximum 7%.

10 CALL FOR PROPOSALS

Call for Proposals: the Process 6 weeks Publication CfPs +/- 5 weeks Submission Concept Note 6 Weeks EC Letter to NGO =/- 5 weeks Submission Full Proposal Selection Letter weeks Publication CfPs +-8 weeks Submission Concept Note + Full Proposal Selection Letter Restricted CfPs Open CfPs

Call for Proposals: the Process  If your concept note makes it to the second phase you have approx. 50% chances of success  On average only about 15% of the concept notes are selected  Normally only one proposal per NGO will be selected  Your proposal may be rejected because:  It doesn’t obtain the minimum scores required ( CN: 15 points for relevance and 30 in total)  It is not among the top best proposals  Once the full proposal is provisionally selected the EC checks administrative eligibility 12