Disaster Planning Workshop Hosted By: Pleasantview Fire Protection District

Disaster Planning Workshop 2 Disaster Training Workshop Objectives Establish a basic understanding of the concepts of inter-agency response to disaster situations Establish roles and responsibilities of various functions of local government during disaster situations Apply roles and responsibilities in a simulated tabletop incident to refine/define these roles

Disaster Planning Workshop 3

4 Lessons Learned from Previous Disasters Incident Command Lessons Learned Scene managers must stay together Lack of commonality with management systems Need standardized system to ensure that all responders are aware of how response will be managed Need better education on IMS/ICS. Awareness training on these is a must Leaders should act like leaders, not like responders Need to establish a multi-agency command center for all agencies that are involved

Disaster Planning Workshop 5 Lessons Learned (con’t) Appointment of a scene safety officer is critical Strong incident management is critical Don’t lock into one management approach. Be creative, stay flexible, if it works, use it Need representatives of all involved agencies at regularly scheduled briefings to ensure that everyone knows what is going on EOC/Command Center phone list critical Old type “thick” plans don’t work. Need short checklist.

Disaster Planning Workshop 6 Model Incident Management System

Disaster Planning Workshop 7

8 Roles and Responsibilities Incident Command Incident Command Identify the scope of the incident and problems associated with it. Determine the overall strategy for incident Order and deploy necessary resources Develop an organizational structure for incident Responsible for overall accountability Activating the IMS Command Staff positions Information, Liaison, Safety

Disaster Planning Workshop 9 Command Staff Liaison Safety Information

Disaster Planning Workshop 10 Roles and Responsibilities Operations Operations Chief Deploy, direct and coordinate the tactical resources Establishing and supervising a staging area used for controlling resource deployment May establish other elements of ICS as needed Branches, Divisions, Groups, Sectors Task forces, strike teams

Disaster Planning Workshop 11 Operations Section

Disaster Planning Workshop 12 Roles and Responsibilities Planning Section Planning Section used in complex incidents such as natural and man-made disasters Primary mission is to assist the Incident Commander in managing the emergency Gather, analyze, and record information to be used in decisions made by the IC Planning section reports directly to the IC

Disaster Planning Workshop 13 Primary Duties Planning Section Supervise and coordinate the activities of the Resource unit (Re/Stat) Supervise and coordinate the activities of the Situation Status unit (Sit/Stat) Establish a Documentation Unit All resources assigned must be tracked Control and maintain all records Manage the Command Post

Disaster Planning Workshop 14 Planning Section

Disaster Planning Workshop 15 Roles and Responsibilities Logistics Section Develop a long-term support system due to complexity and scope of certain incidents May supply critical support areas with: Communications equipment Supplies; building materials, clothing, Equipment Fuel and repairs

Disaster Planning Workshop 16 Logistics Section

Disaster Planning Workshop 17 Roles and Responsibilities Finance/Administration Section Required in agencies that have a specific need for financial services Procurement of supplies and resources within and outside the organization Analyze and manage the legal risk for incident Document for compensation and claims of injury Document all financial costs of incident Document for possible cost recovery of services and/or supplies Obtain any documentation relating to cost recovery of staffing hours

Disaster Planning Workshop 18 Finance / Administration Unit

Disaster Planning Workshop 19 Basic Responsibilities Police Scene security Evacuation Traffic and crowd control Ranking officers at EOC, Staging Lead appropriate investigations

Disaster Planning Workshop 20 Basic Responsibilities Fire Department Fire Suppression and prevention Emergency Medical Service Rescue, recovery and transportation of sick and injured Hazmat mitigation Activate CISD, MAST programs Provide Command at EOC Rehabilitation of personnel Pre-established mutual aid listings

Disaster Planning Workshop 21 Basic Responsibilities Public Works Immediate clearance of streets, alleys, bridges Clearance and maintenance of storm and sanitary sewers Delivery of water Maintenance of emergency vehicles Senior member at EOC Refueling needs Provide for mass transportation for evacuation

Disaster Planning Workshop 22 Basic Responsibilities ESDA – Emergency Services Duties defined by scope of group Activate county, state and federal assistance when directed Representative at EOC Coordinate volunteer efforts

Disaster Planning Workshop 23 Basic Responsibilities Village Mayor or President Respond to EOC Declare level of emergency Order necessary evacuations Assume overall responsibility of disaster Activate disaster assessment team Provide for clerical and treasurer Coordinate local ESDA Assign and brief PIO

Disaster Planning Workshop 24 Summary Lessons Learned from Previous Disasters Model Incident Management System Roles and Responsibilities Incident Command Roles and Responsibilities Operations Roles and Responsibilities Planning Section

Disaster Planning Workshop 25 Summary (cont.) Roles and Responsibilities Logistics Section Roles and Responsibilities Finance/Administration Section Basic Responsibilities Police, Fire, Public Works, ESDA, Admin.