Mark Krause and Kassandra Walbrun WisDOT-BTS Session C

 Review key points of overlap between relocation and property management  Challenges and Opportunities  Timing is Everything  Purchase of Fixtures/Other Personal Property  What’s Nice is not always What’s Good 2

 Fixing properties the state owns, only to then demolish the buildings.  Efforts fall short to coordinate with relocatee prior to moving  Internal communication/coordination 3

Relocation  Property management  What about those negotiated items in acquisition?  Vacancy dates – anticipated vs. actual  What property management inspections can be done prior to DOT ownership?  What is necessary to prepare for demolition? 4

 Utilities – timing, payment  Inspections – asbestos, environmental phases, wells/septics, mold 5

 Timing – What’s in our control, what’s not  Communication – consultant to staff; region staff to region staff;  Communicating issues early enough  Understanding of each other’s roles 6

 Cost savings  Risk management  Efficiencies 7

 Displaced person(s) must insure personal property (contents), once state owns the property  State pays for any real property damage  Examples – What does maintenance include? 8

 Vacancy inspection - Regional staff /consultant is required to personally conduct a vacancy inspection to verify that all personal property has been removed from the property.  The visual inspection and completed Vacancy Notice (RE1783) must be provided in relocation section of READS. 9

 An inspection completed ASAP - no later than 72 hours.  Moving payment is not released until inspection is completed and all personal property has been removed  The relocation agent must notify the property manager of the vacancy date ASAP 10

11 Relo agent completes READS fills in these fields Relocatee signs/date

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 Remove Grandma’s Chandelier  Did we include a fixture in the value of the property  Is lighting being replaced when the chandelier is removed?  Live wiring hazard  Being done PRIOR to the sale 16

 Early Acquisitions, Hardship Purchases  The big house example  What do we do with the surplus property for the years prior to a project?  What are the costs?  Lease or Demo 17

 Removing and relocating a hair salon’s sinks to new business location  Did we include the sinks as fixtures in the value of the property?  Did we verify that the demolition contract raze and removal does not include plumbing, fixtures?  Keeping track of relocation expenses at new location 18

 Take the lilac shrubs out of the front yard.  Leave a hole, who fills?  Hit an electric line?  Damage for WisDOT to take care of  If allowable, do it before the sale of the property to WisDOT. 19

 Letting local fire department practice at a vacant building  Follow the contract for burn policy  Damage to the structure  Risk management 20

Use visuals (with or without text) such as maps, photos, etc. Read if it is too small for the audience to read. 21