Authorised Signatory(AS) 1

 System Description:  Provide an online platform for users to  Submit the airport permit application  Enquiry for application status  System Requirement:  Workstation with internet access  Microsoft Internet Explorer Ver. 6 to 11  Min. screen resolution: 1024 x 768 2

 Access URL:  HKIA Extranet Shortcut: HKIA Extranet*  Applications  Online Permit Applications System  Authorized Signatory * HKIA Extranet URL: 3

 Role: Authorised Signatory  Review and approve application(s) submitted by company administrator  Main Functions:  Application Review Application Review  Search Search  Downloads Downloads 4

 Login OPAS by using valid user id, password and passcode in RSA SecurID Token 5 Passcode = PIN + 6 digits shown in RSA SecurID Token Passcode = PIN + 6 digits shown in RSA SecurID Token RSA SecurID Token

 Function: Application Review  To review the application submitted by Company Administrator and submit those application to Permit Office 6

 Remark:  By default, task list will only show applications which is submitted to Authorised Signatory himself/herself. 7

 If Authorised Signatory is belonging to one AS Group, applications which submitted for same AS group could also be searched out in this page for approval 8 Change or remove “Name of Authorised Signatory” to search application which submitted for same AS group

 New Column: Endorsement  Provide a shortcut for Authorised Signatory to view endorsement applied in each application 9 New Column

 For New Application  “View PICS and Declaration Statement” function is provided for viewing statement applicant agreed in public form Remark: Only application submitted by Public User, will show the button 10 New Feature

 For Renewal Application  Allow Authority Signatory remove detail item (applicant) from detail information section during approval 11 New Feature

 Individual Approval: 1. Click on the link at task list to open the detail page of application for review and approval 12

2. During New Application review, AS should declare the applicant’s employment status 13

3. Five actions could be taken in the application review form ChoiceAction ApproveApprove the application and submit it to Permit Office RejectReject the application and the form will NOT submit to Permit Office SaveSave modified record and the application is still under review Export PDFExport whole application form in PDF format BackDiscard the updates and return to Application Review menu page 14

4. Result page will be displayed after approve, reject or save action 15

 Batch Approval: 1. Select the application needed to be approved 16

2. Click ‘Approve Selected Record(s)’ button 3. Click OK to confirm approval 4. Record will be approved, and result page will be displayed 17

 Function: Search 18

 Search Constraint  For Authorised Signatory, only applications submitted among his/her group could be searched out.  Authorised Signatory only can retrieve the record, which its submission date is within granted retrieval period (Controlled by Permit Office). 19 New Feature

1. Input searching criteria and click button 20

StatusDescription AS ApprovedApplication is approved by Authorised Signatory and under review by Permit Office Permit CollectedPermit is collected by Applicant PO approved but subject to security vetting Application is approved by Permit Office and waiting for security vetting results Rejected by ASApplication is rejected by Authorised Signatory Rejected by CAApplication is rejected by Company Administrator Rejected by POApplication is rejected by Permit Office Security ObjectionApplication is objected by security vetting results Waiting for AS Approval Application is under review by Authorised Signatory Waiting for CA Approval Application is submitted by Public User and under review by Company Administrator WithdrawalApplication is withdrawn by Company Administrator 21

2. Click on the application number to review the whole form 3. Export the application form in PDF format by clicking on button 22

 Remark:  While Authorised Signatory (AS User – 2) help another AS (his group member “AS User – 1”) to approve the record, system will update the Authorised Signatory Info. to AS User – 2  Open approved record from Search Page: 23 New Feature After approved, value has been updated from “AS User – 1” to “AS User – 2” After approved, value has been updated from “AS User – 1” to “AS User – 2”

 Also, The approver will show AS User – 2 instead of AS User – 1 in search result as well 24 New Feature Though application is submitted to AS User – 1, the approver will be set as AS User – 2

 Function: Download  AS shall download documents / files which were provided by Permit Office via OPAS 25

1. Click “Download” from the menu and a list of documents / files would be shown 2. Click button beside file name to download the shared file 26

 Logout system every time when you leave the application 27

 Function: Notification – Retrieve  will be retrieved during following events 1. Application, which you are a selected Authorised Signatory of it, has been rejected by Permit Office 2. Application, which you are a selected Authorised Signatory of it, has been marked as security objection by Permit Office 3. There is an outstanding application in task list at 12:30 pm or 6:00 pm 28 New Feature

 Function: Notification – Send Out  will be sent during below events: 1. Application has been rejected by Authorised Signatory Receiver: Selected CA in application 2. Application has been approved by Authorised Signatory Receiver: Selected CA in application 29

 Login Problem  Contact AA IT-Helpdesk by  Application Enquiry  Contact Permit Office by