1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 23, 2012

22 Introductions and Ground Rules Introductions – CDE / CSIS Participants – IBM Participants Ground Rules – Mute phones while listening (*6 to mute and un- mute) – Do not place your phone on HOLD – Silence cell phones – Introduce yourself (name and LEA) when speaking – One conversation at a time

3 Agenda Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps 3

4 EOY UAT Schedule Update Test Week 5 EOY 1 Student Career Technical Education Continue testing of EOY 1 – 4 as needed CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 5/23/12 Recommended Testing Schedule for EOY UAT

5 EOY UAT Status Update Test Week 5 – Wrap Up of UAT testing – Continue testing SCTE SCTE Testing Update – Following SCTE modules were available on 5/17 Security Roles Batch Online Input Validation Rules (IVRs) Extracts (ODS and Rejected Records) Submission Error Report

6 EOY UAT Status Update SCTE Testing Update, continued – Following modules will be available this week ODS Reports Snapshot Reports Certification Errors (CVRs) EOY 1 Snapshot included CTE data

7 EOY 1 UAT Status Update 22 out of 41 (55%) LEAs sent in at least one Execution Log for EOY 1 Approximately 40% have tested the Online and Batch submission for Course Completion and 15% SCTE

8 EOY 1 UAT Status Update

9 EOY 2 UAT Status Update 40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2 Approximately 80% have tested the Online and Batch functions Approximately 60% have tested Certification and Reports

10 EOY 2 UAT Status Update

11 EOY 3 UAT Status Update 30 out of 41 (75%) LEAs sent in at least one Execution Log last week Approximately 60% have tested the Security, Online and Batch functions Approximately 50% have tested Certification and reports

12 EOY 3 UAT Status Update

13 EOY 4 UAT Status Update 23 out of 41 (58%) LEAs sent in at least one Execution Log for EOY 4 Approximately 40% have tested the Online and Batch functions as well as Certification and Report Functions

14 EOY 4 UAT Status Update

15 EOY Release Update 5/23 Release Update document is currently available on the FTP site Problem #Issue Date Resolved 2478 EOY2: Error GERR007 produced incorrectly for program code 144 because the program start date is from a prior year 5/23/ CTE Pathway Code - Online Maintenance - Field should default to null 5/23/ EOY 1 - SCTE0242 Error is invalid 2462 EOY3: Report 7.4- Disciplinary Actions - Count by Offense is calculating the # of Offenses & Disciplinary Action Taken incorrectly 5/23/12

16 EOY Release Update 5/23 Release Update, continued Problem #Issue Date Resolved 2448 EOY2: Snapshot 5.3 report slow to render, or request results in error message displayed 5/23/ EOY3 - Report 7.3 Calculating # of Suspensions incorrectly 5/23/ Extract Files Names are not saved correctly.5/23/ EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated 5/23/12

17 EOY UAT Issue Update Known Issues list is currently available on the FTP site 5/23 UAT Known Issues Highlights: Problem #Issue 2492 EOY3: Invalid SDIS GERR0002 on student offense code 101/weapons category code 40 combination 2491 EOY3: SDIS ODS Extract missing local IDs and student discipline records 2490 EOY1 - SCTE - error message when trying to download rejected records file 2489 EOY1: 3.10 ODS report drills down to 3.11 report displays information for a different school 2488 EOY1: SCTE - File Upload Submission Status remains "In Review" following selection of the "Exclude" button 2487SDIS ODS extract timed outs on first attempt to download

18 EOY UAT Issue Update 5/23 UAT Known Issues Highlights, continued: Problem #Issue 2486 EOY1: Rejected Records Submission Details screen is missing field data for HQT Competency Code 2484EOY4: ODS Reports 6.1 and 6.2 counts do not match exactly 2483EOY3: 7.4 reports show incorrect count of expulsions 2482 EOY1: In SCTE, the system did not trigger a GERR0005 error for student added to a non affiliated school 2477EOY1 Snapshot not running for LEA 2476 Adding a record for SCTE, but the header box and breadcrumb state "Student Discipline" 2473EOY1: SCSC ODS Extract Download results in abnormal error 2472 EOY1: The 3.11 ODS report can't be exported to Excel renders Server Error in '/' Application

19 EOY UAT Issue Update 5/23 UAT Known Issues Highlights, continued: Problem #Issue 2470 EOY report has inaccurate totals and does not match the 3.11 report details 2468Error received when entering student Course Enrollment data 2465 EOY1: ODS Course Completion ODS extract file includes records from other LEAs when staff has multiple demo records 2464 EOY1: Report Duplicate student rows display for students with more than 1 enrollment for the reporting year 2463 EOY1: ODS reports 3.9 and 3.10 incorrectly showing totals for a school when no data has been submitted 2461 EOY3: Report 7.6 Persistently Dangerous Offense Expulsions - Report does not include schools that do not have reported discipline incidents

20 EOY UAT Issue Update 5/23 UAT Known Issues Highlights, continued: Problem #Issue 2460 EOY1: Student Course Section Completion ODS Extract Download has duplicate records 2459EOY4: Invalid CERT072 warning 2458EOY1: Missing field detail on CERT098 error records 2457EOY4: Student Waiver ODS extract times out on download 2453 EOY4: ODS Report Includes counts for NPS school students not submitted or found on the EOY3: 7.3 report - column lines are malformed (both ODS & Snapshot) 2445 EOY3: Disciplinary Actions - Count by Offense - Lines on the PDF are malformed

21 EOY UAT Issue Update 5/23 UAT Known Issues Highlights, continued: Problem #Issue 2443 EOY4: Report 6.1, 6.2 and 6.3 (both ODS & Snapshot) show only schools with waivers reported 2441 EOY3: Report 7.2 Snapshot & ODS listing students for each enrollment in the reporting year. 2439EOY3: ODS Discipline Offenses - Student List is duplicated 2427 EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students 2420 EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed 2410 EOY3: SDIS roles do not allow access to the Manage Submissions menu selection 2399EOY UAT - Aggregate reports don't render automatically

22 EOY UAT System Changes CR #Issue 463Modify SDIS153 to remove references to T165 and E Modify IVR for Program Records (GERR0005 SPRG IVR) to allow open Program Participation Records (without an end date) to be submitted for closed enrollments 468 Modify Field Incident Disciplinary Action Duration Days to accommodate decimal values 470 Modify EOY Report 1.0 "Expected School Info" report to split column “ EOY 1 Course Completion/Career Technical Education” into 2columns: “EOY 1 Course Completion” and “EOY 1 Career Technical Education”. Items planned for EOY Production release:

23 EOY UAT Reminders LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and ing the updated log once a week on Friday to the CALPADS UAT Service Desk account – Please include the following in the title of the – “Execution Log 2011MMDD for XXXX ” – Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA – This Fridays Execution Log submittal should be titled as follows: “Execution Log for Palo Alto Unified”

24 Walk On / Q and A / Online Poll

25 Next Steps Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site Continue to review the updated Known Issues and Release Notes posted on the FTP site Continue to report any issues or problems to the UAT Service Desk Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

26 UAT Communications CALPADS UAT for defect reporting, issues, and questions – UAT Weekly Check Point Meetings – WebEx URL: – WebEx Phone: – Participant Code: UAT Service Desk – Phone: – voic only UAT Documents posted at – ftp://ftp.cde.ca.gov/calpads-uat/ ftp://ftp.cde.ca.gov/calpads-uat/ 26

27 EOY UAT Service Desk Recap Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are identified by ing the UAT account: – NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your – Subject – Your name – Phone number – Bread crumb – Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk LEA UAT participants should request Help by ing the UAT account: – When requesting HELP include the following in your – Subject (include the word “help”) – Your name – Phone number – CALPADS UAT user ID – Job # (if applicable) – Description of what you need help with 27