Ashenden Designs IEEE DASC Steering Committee 25 September 2003 Frankfurt, Germany Peter Ashenden DASC Interim Chair

Ashenden Designs 25 Sep 2003DASC Steering Committee2 Agenda 1. Welcome and introduction 2. Minutes of previous meeting 3. Financial report (Peter Ashenden) 4. Report of P&P subcommittee (Peter Ashenden) 5. Other business 6. Close

Ashenden Designs 25 Sep 2003DASC Steering Committee3 Minutes of Meeting on 6 June 2003 Minutes on Status reports from Working and Study Groups Awards presented Travel funding for Chair and Vice-Chair approved VLSG to get patent assurances as per para (a) [done] Numerics Summit to be organized [Zamfirescu] P&P subcommittee to be convened [done]

Ashenden Designs 25 Sep 2003DASC Steering Committee4 Financial Report Income derived from membership fees, to date: –2003 memberships paid in 2003: 67 –2004 memberships paid in 2003: 48 –total $40 each = $4600 Expenses to date: –projector and case: $2563 Surplus at end of year falls back into IEEE-CS funds IEEE-SA dues for 2004 increased to $35 –we have been collecting $10 to join members –propose to stop collecting SA dues and refund to those who have paid

Ashenden Designs 25 Sep 2003DASC Steering Committee5 P&P Subcommittee DASC P&Ps are subject to higher-level P&Ps –IEEE-CS SAB, IEEE-SA, IEEE –higher-level P&Ps have evolved Some governance issues in DASC –P&Ps not clear and visible –P&Ps inconsistent with higher-level P&Ps –P&Ps not rigorously followed IEEE-SA currently reviewing society and sponsor P&Ps –timely for DASC to review its P&Ps

Ashenden Designs 25 Sep 2003DASC Steering Committee6 P&P Subcommittee DASC should revise its P&Ps using SA model sponsor P&Ps –subcommittee is drafting new P&Ps Subcommittee should review Working Group P&P with chairs –will propose action where needed Elections needed for DASC and some W/G officers –current DASC bylaws are inconsistent with IEEE-CS SAB P&Ps –use SAB rules plus DASC bylaws that are consistent with them