This session will explore the intricacies of providing students who are participating in study abroad programs the aid they need to have a successful study abroad experience.

 Purdue Study Abroad oversees > than 300 different programs in over 50 countries.  When a program is a match for a student the site will give information about the program  There is information for students to contact other students who have participated in the program they are thinking about.

 Programs dates range from May to November or December, depending on the year (SA30026 ~ an internship in China)  Fall programs can also start as late as October and go to January  Spring program dates can start in December January or as late as March and go into our summer term.  Academic year program dates are very close to Purdue academic calendar dates.  Dates are determined by the other university and their terms.  Semester, quarters, trimester etc.

 Spring break programs are typically created by a professor and there are many!  The additional costs for spring break are added to the student budget and typically only additional Stafford loan is offered if eligibility remains or Parent PLUS loan is offered.

 We have classes designed by professors to include a required study abroad trip  These are elective courses and students know ahead of time that the trip is required  Many times these programs are heavily sponsored, thus, the final cost to the student may be very reasonable for the time spent.

 Students apply for the scholarship starting at the study abroad website.  Up to $3,000 for a semester-long experience Up to $2,000 for programs that are 6 weeks & 6+ cr. (SU)  Up to $1,000 for shorter term summer and spring/winter break programs  Students may receive the $3000 early

 A Purdue student goes to a partner university and in exchange, a student from that university is able to study at Purdue.  This is not specific to every semester, they balance it out over 5 years  Bursar bills our student for normal fees/tuition.  The other student who comes to Purdue will be paying their home school fees/tuition as well. No money is exchanged between the schools. The student who comes here has a choice of where they live just like our regular students.

All aid awarded by Purdue DFA may be used for exchange programs. After the fees/tuition are subtracted, the student will receive a refund (if they have aid that exceeds their bursar billing), they use this to pay the program for any other costs when they reach their destination.

 Co-sponsored programs are designed and administered by outside organizations, usually non-profit agencies. Students in co-sponsored programs pay Purdue a Study Abroad fee ($914) and insurance. The program fees are paid directly to the organization by the student, either ahead, or with their refund, or they may be making payment arrangements to the program.  Departmental, direct enroll, independent study, and Purdue administered programs work the same way as CS programs.

 Indiana residents who are recipients of state aid, staff-dependent remissions, staff fee remits or CDV benefits cannot use this aid to cover the program fees of co-sponsored programs. WHY? The state and Purdue are not willing to send their money out of the country.  Recipients of Purdue merit scholarships can use their aid for these programs. Students who have Trustee or Presidential high-merit scholarships may have more eligibility if the budget is increased. I ask the scholarship area if this aid can be increased.

Students may bring in a deferment form to be faxed or ed to the program to let them know the student will have aid coming to pay for their charges. The form should be completed with the student information and their signature.

 My program has been automated so that the only thing I have to do is repackage the students.  I give our data area an excel template that has the information about each program. The SA number, the CRN, the costs, the start and end dates and the type of program.  When the program runs, it identifies the students who are enrolled in a class that starts with “SA”

 The automation program then fills in the needed information  RRAAREQ - 4SPEC shows they are in a special program  RPAPBUD - Enters the costs of the program, and leaves any necessary components and sets the on-campus amounts to 0  ROAUSDF - Fills in the SAXXXXX and EX or CS  RPAAWRD - A00002 indicates a special program as well  ROAMESG – Sends the student an letting them know we are aware they will be studying abroad and that the aid will be adjusted accordingly.

 My final step is to look at my report which will show all students who have filed a FAFSA.  These are the students that I need to repackage based on needing more aid or I reduce aid.  At this time I look for students who have accepted loans and make sure their loans are correct with the correct disbursement dates.  This report will also tell me who needs to be manually adjusted based on some other factors.