Online Educational Services. Section Overview Contracts Click-Wrap Agreements Best Practices.

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Presentation transcript:

Online Educational Services

Section Overview Contracts Click-Wrap Agreements Best Practices

Online Educational Services - Issues Districts commonly contract out school functions and utilize online services. Traditional contracts involve a mutually agreed upon set of terms and a signed document between the parties. Many online services and mobile apps use a Terms of Service (TOS) agreement that only requires a user to click a button to accept (Click-Wrap Agreements)

Contracts Security and data stewardship Data collection Data use, retention, disclosure, and destruction Data access Modification, duration, and termination Indemnification and warranty Contracts should be evaluated for the following provisions :

Definition of data, its use, and protections Marketing and Advertising Modification of Terms of Service Destruction of Data Security Controls Click Wrap Agreements Terms of Service Agreements should be evaluated for items including:

Click Wrap Agreements Also… Check amendment provisions Print (or save) the Terms of Service Specify authority to accept the Terms of Service Adapted from Protecting Student Privacy While using Online Educational Services: An Overview of Recent Department of Education Guidance - USDOE/ PTAC

Other Best Practices Establish policies and procedures to evaluate and approve proposed services Be transparent with parents and students Consider whether parental consent is appropriate Evaluate the use of services on a case-by-case basis to determine if the requirements of FERPA and other laws are met Adapted from Protecting Student Privacy While using Online Educational Services: An Overview of Recent Department of Education Guidance - USDOE/ PTAC Districts should…

Online Educational Services - Documents Protecting Student Privacy While Using Online Educational Services: Model Terms of Service Protecting Student Privacy While Using Online Educational Services: Requirements and Best Practice s Security Questions to Ask of An Online Service Provider Review Key Documents:

Online Educational Services Key IdeasSelf-Assessment