ABMVSS Annual General Meeting 19 October 2015

Gentle reminders Personnel files - documentation Leave – accrual, take, processing – pitfalls (e.g. parental leave) Excess annual leave Allowances (e.g. higher duties, special payments) Tax and work schedules - overrides Exception reports/internal controls Local payroll in eduPay – happy times!!!

HCM and Local Payroll ABMVSS Annual General Meeting October 2015

Agenda What is Human Capital Management (HCM) What will HCM at DET look like Benefits: –Local Payroll –Performance and Development Planning (PDP) –Learning Management High Level Timeline Next Steps

Human Capital Management: attract, develop, reward and retain DET workforce eduPAY HCM Solution: Knowledge, Competencies, Skills Career & Succession Planning Performance & Development Planning (PDP) Employee & Manager Self- Service Recruitment Payroll Learning Management Manage performance & progression Track ratings Link to Learning Management for development needs Capability analysis Catalogue of learning across DET Plan and manage learning needs Access to online training Career management Succession planning Identify potential talent and key roles

Central Payroll Workforce Analytics Performance & Development Planning (PDP) eduPay Human Capital Management Learning Management Career and Succession Capability Management Centralised Dashboard View Future eduPay DET Payroll Disparate Schools’ Local Payroll Paper-based Performance Planning Disparate Learning Platforms What will HCM look like

Benefits – Local Payroll Greater fulfilment of employers’ obligations through the use and application of standardised payroll practices and policies Automated pay, tax and super entitlements – easier BAS reporting Improved visibility of workforce for planning, recruitment and talent management purposes Supports the strategic objective identified through IBAC to strengthen financial controls and compliance by increasing transparency and standardising processes around payroll expenditure Input a School Council Employee once and they will have a single identity, even though may work in many schools

Benefits – Performance and Development Planning Alignment with Victorian government and Department strategic imperatives Departmental visibility of the status of performance planning, review and progression Supports the strategic objective identified through IBAC to create an integrity culture by promoting career pathways and increasing the visibility of accountability and capability frameworks Increased employee and manager visibility of, and agreement to, the Department’s career progression, values and capability requirements

Benefits – Learning Management Improved visibility, management and execution of the Department’s learning and staff development needs Improved reporting through one central system Improve visibility and reporting to regulatory and compliance requirements Greater staff and manager satisfaction through the visibility of development opportunities, participation and training requirements Evaluate effectiveness of training – track employee participation in programs

High Level Timeline SepOctNovDecJanFebMarAprMayJunJulAug PDP Pilot for VPS Local Payroll Pilot PDP Teachers Learning Management Plan, Design and Engage (including selection of pilot schools) Local Payroll –Pilot in Q –First roll-out from Q –Transition conclusion June 2017 PDP for VPS Local Payroll rollout until June 2017 OctNovDec PDP –VPS Pilot November 2015 –Available to Teaching Service from May 2016 –Available to VPS from July 2016 Learning Management –Planning for Q release Plan, Design and Engage

Next Steps Strategies approved –Change, Communication and Training Strategies Develop the change management, transition and implementation plans –Working with key stakeholders across schools and the Department to articulate these plans Engaging with our key stakeholders –Beginning to meet and talk to key stakeholders internal and external to the Department Agree an implementation approach –Timeline and approach agreed with key stakeholders Pilot participants for Local Payroll –Starting in early 2016

Thank You Questions?