Open Government What’s Private and What’s Not Chuck Kingston Senior Sales Engineer Perceptive Software, Inc. Adria Harper Director Florida First Amendment Foundation

●Sunshine Law  What is it?  How does it affect me? ●Public Records  What records are “public”  What the law requires regarding access  Compliance Open Government What’s Private and What’s Not

●Public Records Access - Today  Formal requests – in person or in writing  Manual Intervention to process/retrieve/mail document(s)  Costs/Fees – 15cents per page + other fees if applicable  Manual Controls to ensure compliance

Open Government What’s Private and What’s Not ●Leveraging Technology  Storage of documents, s, voice mails, video clips…  Redacting documents efficiently  Providing electronic access to the public  Providing electronic access to the office staff  Automating Security & Compliance enforcement

Open Government What’s Private and What’s Not ●Where’s the Justification – the ROI?  Public Self Service for Access – reduction in labor effort  Systematically control access to exempt and non-exempt public records.  Automated Redaction – reduction in labor effort  Disaster Recovery Protection  Better Equipped to meet Compliance Requirements  Cost to scan/store images versus the cost to manually process requests