Calculating ETA with Optimiz Optimiz

2 Objectives At the end of this session you will be able to: State the DOT rules used to calculate a scheduled ETA in Optimiz State the Optimiz system default rules used to calculate a scheduled ETA Calculate an estimated ETA Determine whether a system calculated ETA is correct

3 DOT Rules The table below shows the US Department of Transportation Rules that ProTrans follows when calculating a scheduled ETA for each load. DOT RegulationValue Average Miles Per Hour45 MPH Allowed Driving Hours*11 hours Allowed On-Duty Hours (driving +breaks + stops for loading or unloading) 14 hours Required Off-Duty Hours10 hours * Allowed driving hours are included in the total available on duty hours.

4 ProTrans System Defaults Optimiz DefaultValue Average Load or Unload Time2 hours Time already logged by driver at first stop arrival 0 hours

5 Calculating an ETA: Milkrun Example To calculate the ETA for a milk run, first determine the drive time between each stop: Stop A to Stop B = 22.5 Miles 22.5 Miles/45 MPH = 0.5 hour Stop B to Stop C = 67.5 Miles 67.5 Miles/45 MPH =1.5 hour Stop C to Customer = 135 Miles 135 Miles/45 MPH = 3 hours

6 Calculating an ETA: Milkrun Example StopAppointment Time Supplier A8 am – 10 am Supplier B11 am – 1 pm Supplier C3 pm – 6 pm Customer8 pm – 10 pm

7 Calculating an ETA: Milkrun Example ActionTimeOn Duty Hours UsedDrive Hours Used Arrival At Supplier A 8 am Load/Unload8 am – 10 am2 Departure10 am Totals2 Supplier A

8 Calculating an ETA: Milkrun Example ActionTimeOn Duty Hours UsedDrive Hours Used Drive from Supplier A to Supplier B 10 – 10: 30 am0.5 Wait10:30 – 11 am0.5 Load/Unload11am – 1 pm2 Departure1 pm Stop Totals30.5 Route Total50.5 Supplier B

9 Calculating an ETA: Milkrun Example ActionTimeOn Duty Hours UsedDrive Hours Used Drive from Supplier B to Supplier C 1 – 2:30 pm1.5 Wait2:30 – 3 pm0.5 Load/Unload3 pm – 6 pm30 Departure6 pm00 Stop Totals51.5 Route Totals92 Supplier C

10 Calculating an ETA: Milkrun Example ActionTimeOn Duty Hours UsedDrive Hours Used Drive from Supplier C to Customer 6 pm – 8 pm22 Load/Unload8 pm – 10 pm2 Stop Totals42 Route Totals144 Customer

11 Calculating an ETA: Milkrun Example Before we determine the ETA, we have to check one final detail: The scheduled appointment time for the last stop. StopAppointment Time Supplier A8 am – 10 am Supplier B11 am – 1 pm Supplier C3 pm – 6 pm Customer8 pm – 10 pm

12 Calculating an ETA: Linehaul Example Today is Monday. A new customer needs goods shipped from Michigan to Texas, and they need them by Wednesday. How does Optimiz determine whether or not the request can be met? Distance from the dock in MI to the customer in TX = 1,800 miles Straight through, this trip would take approximately 40 hours. The delivery day is calculated to be Thursday, so, the request cannot be met on time for Wednesday.

13 Calculating an ETA: Linehaul Example ActionDayTimeOn Duty HoursDrive HoursRest Hours Arrival Stop 1Monday8 am LoadMonday8 – 10 am2 Depart Stop 1Monday10 am DriveMonday10 am – 9 pm1311 RestMon/Tue9 pm – 7 am10 DriveTues7 am – 6 pm11 RestTue/Wed6 pm – 4 am10 DriveWed4 am – 5 pm11 RestWed/Thur5 pm – 3 am10 DriveThurs3 am – 10 am77 Arrival Stop 2Thurs10 am UnloadThurs10 am – 12 pm2 Totals464030

14 Calculating an ETA: Multi-Stop Route StopDistance to Next Stop Appointment Time Stop A8 am – 10 am Stop B315 miles8 am- 9 am Stop C630 Miles1 pm – 4 pm Route Plan

15 Calculating an ETA: Multi-Stop Route StopDistance to Next StopDrive Time (distance/average MPH) Stop 1 Stop 2315 miles315/45 = 7 hours Stop 3630 miles630/45 = 13 hours Totals945 miles20 hours Calculate Required Drive Time

16 Calculating an ETA: Multi-Stop Route ActionDayTimeOn Duty HoursDrive HoursRest Hours Arrival Stop 118 am Load18 – 10 am2 Depart Stop 1110 am Drive110 am – 5 pm77 Rest15 pm – 11:59 pm6:59 Day 1 Totals976:59

17 Calculating an ETA: Multi-Stop Route ActionDayTimeOn Duty HoursDrive HoursRest Hours Rest/Break212 am – 8 am8 Arrival Stop 228 am0 Load28 am – 10 am2 Drive210 am – 9 pm11 Rest29 pm – 11: 59 pm2:59 Day 2 Totals131110:59

18 Calculating an ETA: Multi-Stop Route ActionDayTimeOn Duty HoursDrive HoursRest Hours Rest312 am – 7 am7 Drive37 am - 9 am22 Wait39 am – 1 pm4 Arrive Stop 331 pm Day 3 Totals627

19 Calculating an ETA: Milkrun Example Estimated ETA for this multi stop load: 1 pm, Day Three If the first appointment occurs on a Wednesday, the load will arrive at the final stop at 1 pm on Saturday. Does the entity listed as Stop 3 have weekend hours of operation?

20 Objectives You should now be able to: State the DOT rules used to calculate a scheduled ETA in Optimiz State the Optimiz system default rules used to calculate a scheduled ETA Calculate an estimated ETA Determine whether a system calculated ETA is correct

21 Questions? If you have questions about training, please contact: Loren Elks at x 1206, or at Patrick Vogt at x 1210 or at Leah Wine at x 1532 or at All of the above contacts are available Monday-Friday 7am-4pm EDT. End of Session