LaMissTenn District New Officer Training

Key Club Can Change The World PICKLES AND MOTORCYCLES

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Project Planning PRESENTED BY LT. GOVERNOR TOMMY DUONG

Planning is like a roadmap to success… get one or get lost! Every successful endeavor needs proper, strategic planning Having a plan reduces stress = increase productivity = SUCCESS and SATISFACTION The road is bumpy; you have to keep moving forward (pay attention to your metaphorical road map)

Not so fast, old sport! You gotta have… passion. Do not commit to an act of service for the following reasons: Resume padding Easy source of volunteer hours A great project = passionate group of service leaders. A sorry project = aimless group of service- leaders-wannabes. Don’t be a wannabe!

STEP 1: Determine what is needed. “What is wrong with my community? What ways can I help? What needs attention?” are KEY questions Brainstorm with your fellow Key Club members Seek suggestions from parents, teachers, community leaders and officials, Kiwanis, other community groups Conduct surveys and research the problem Pick the project that warrants the most attention

Create a thorough checklist. Having a checklist is extremely beneficial Make sure to answer the following questions… Who is responsible for what? What resources are needed? What are some tasks we need to do? What problems might we run into? When are deadlines for certain things due? When will this take place? Where will things go? Where will this take place at? Be specific as necessary and include all “nuts and bolts” needed for the project.

Example of a good checklist Things  One pack of college ruled paper  Black pens for registration  Tape for hanging up posters  Snacks and drinks for blood donors  Manila folders to organize registration papers Tasks  Write a donation request letter to Walmart by 05/20/15 – Tommy  Deliver promotional fliers to neighborhoods by 05/20/15 – Publicity Committee  Set up tables and chairs in the gym for registration on 06/15/15 – Preparation Committee

STEP 2: Delegate tasks. Form committees Make copies of the task portion of the checklist and give them to team members This will make the process extremely easy for you and everyone else Too much on your shoulders can make you an ineffective leader

STEP 3: Publicize your project. Reach out to your community and inform them about your project Here are some ways you can increase public awareness: Post on your social media (Instagram, Facebook, Myspace?) Contact local newspaper and radio station with well-written news releases Create fliers and post them on site at local businesses Use your school’s intercom announcements

STEP 4: Do your service project. Spare enough time to gather last minute supplies or to-dos See your plans put into action Don’t stress or “freak” out Keep notes on the pros and cons of the event

STEP 5: Reflect. Lack back over your experience and answer the following: This is what I did: This is what I learned: I helped: I think this project made a difference because: My thoughts and feelings about this project were: Next time, I would: Good things about this project: Bad things that happened: Overall, I feel that the project: Talk with your entire service group and reflect upon the above statements. This is a great opportunity for group discussions and for improving future projects.

STEP 6: Celebrate! Throw a mini-celebration party for those who took part in the event You think you’re done with planning? Even this step requires proper planning: food, drinks, thank-you cards, location, time, etc.