Presented by Linda Krueger Nutrition Program Consultant School Nutrition Team

Handouts

 Compiling data for claims.  Submission of accurate claims (both monthly & annual)  Receipt of federal & state reimbursement

 Accurate daily Point of Service meal counts (free, reduced and paid) by school  Attendance adjusted edit check on each school’s daily meal counts  Consolidation of meal counts  Submission of monthly claim electronically

Meal Counting Systems  Electronic Debit ◦ Bar Codes ◦ Personal identification numbers (PIN)  Tickets  Check-off List

 The point where it can be determined that a student has received a reimbursable meal, after having been offered all of the required components. (end of line)

Meal count is taken at the beginning of the line, with another adult at the end of the line monitoring the student’s tray to ensure that they have a reimbursable meal. If not, there must be a system in place for sending the student back for the needed items or subtracting their meal from the meal count to be used for claiming.

 The number of “schools” or “sites” for your agency is based on the number of “schools” listed on Schedule A of your on-line program renewal.  There may be more than one “school” within a building.  You must be able to retrieve meal counts for each “school”.

 If using an automated system, may be able to do within system  If doing manually, a prototype is posted on our website at

Highest # of Student Attendance Factor Highest # of Lunches Approved in Month (average daily attendance Expected for Any ÷ school enrollment) Serving Day Free________________X _________________ = ________________ Reduced-Price________________X ________________ = ________________ Paid________________X ________________ = ________________

Highest # of Student Attendance Factor Highest # of Lunches Approved in Month (average daily attendance Expected for Any ÷ school enrollment) Serving Day Free_______15_______X _____.962_________ = __14.4 or 15___ Reduced-Price________8_______X _____.962_________ = ____7.7 or 8____ Paid______216______X _____.962_________ = _207.8 or 208__

 Make sure edit check has been conducted on each school’s counts  Total the free, reduced, paid and non- reimbursable meals for each program you participate in.

 National School Lunch Program  School Breakfast Program  Severe Need Breakfast Program  Afterschool Snack  Afterschool Snack – Area Eligible  Special Milk Program

 Claims can be submitted anytime after the last day of the claiming month.  Claims must be submitted within 60 calendar days from the last day of the claiming month.  An SFA may be granted one 60-day exemption during a three-year period.

 All claims are submitted electronically under On- Line Services on our main webpage:  Internet Claim Manual for National School Lunch Program available at the above website.  You will need to have your SFA-specific agency code and password to log in. (If you don’t know or have this, or wish to change the password, contact Jacque Jordee at )

School Nutrition Program

Monthly Reimbursement Claim

National School Lunch Program

Enter Claim

View-Print Claim

Payment Information

School Breakfast Program

Enter-Modify Claim

Regular School Breakfast (SB) OR Severe Need School Breakfast (SBSEVERE)

Logout

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Reimbursement Claims Reimbursement Claim 1. Child And Adult Care Food ProgramChild And Adult Care Food Program 2. School & RCCISchool & RCCI 3. Summer Food Service ProgramSummer Food Service Program 4. Main Menu Main Menu School & RCCI

School & RCCI Reimbursement Claims 1. School and RCCI Monthly ClaimsSchool and RCCI Monthly Claims 2. Annual Financial ReportAnnual Financial Report 3. State Programs' Annual ClaimState Programs' Annual Claim 4. Main Menu Main Menu School & RCCI Monthly Claims 1. National School Lunch (NSL)National School Lunch (NSL) 2. School Breakfast (SB)School Breakfast (SB) 3. School Breakfast Severe Need (SBSEVERE)School Breakfast Severe Need (SBSEVERE) 4. Snacks (SK)Snacks (SK) 5. Snacks-Area Eligible (SK-NSLAE)Snacks-Area Eligible (SK-NSLAE) 6. Special Milk (SMP)Special Milk (SMP) 7. Previous MenuPrevious Menu

National School Lunch Program JULY 1, JUNE 30, 2010 FEDERAL REIMBURSEMENT FULL PRICE$.25 REDUCED PRICE$ 2.28 FREE$ 2.68

School Breakfast Program JULY 1, JUNE 30, 2010 FEDERAL REIMBURSEMENT FULL PRICE$.26 REDUCED PRICE$ 1.16 FREE$ 1.46

Reimbursement Rates Effective July 1, June 30, 2010 For more information regarding current reimbursement rates, visit our webpage: fns.dpi.wi.gov/fns_indexfns.dpi.wi.gov/fns_index Reimbursement Rates

 Public schools receive an electronic transmittal notice  Private schools and RCCIs receive a check

Federal Reimbursement – monthly as claims are submitted  Claim is processed on the first Tuesday after it is submitted.  Payment is made on the second Monday after the claim has been processed.

Claim for September is submitted on-line on October 13, 2009 Claim is processed the first Tuesday after submission – October 20, 2009 Payment is issued the second Monday after processing. Deposit is electronically completed for public schools. For private schools and RCCIs, this is the date the check is issued. November 2, 2009

 Wisconsin School Day Milk Program  Wisconsin Elderly Nutrition Program Claims are made for these programs electronically anytime after the last claiming day of the school year and before August 31 st.

State Programs’ Annual Claim & Reporting

Elderly Nutrition Program Wisconsin School Day Milk Program

 State payments are based on prior year’s performance and are received automatically by the School Food Authority (SFA) for both the National School Lunch Program and the School Breakfast Program.  Rate of reimbursement is found at: (#3 under SY : To be used by schools for applications distributed to schools up until July 1, 2010.)

Personnel Directory – ◦ Phone numbers ◦ addresses ◦ Fax numbers

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) Submit your completed form or letter to USDA by:USDA Program Discrimination Complaint Form (1)mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C ; (2) fax: (202) ; or (3) This institution is an equal opportunity provider.

Thank you for your participation today! Ensuring accurate claims for your School Nutrition Programs is an important part of administering your programs.