Open Forum: PIDs and Affiliates Melinda Bakken

2 What is a PID? The Person ID number (PID) is an identification number assigned to all people with a university relationship, as defined by an official university department. This number is designed to give all persons associated to the university a universal number (PID or Person ID) that is unique to the University of North Carolina at Chapel Hill. The number is nine-digits long and replaces all existing card numbers previously used on campus. The PID is the primary record keeping key for all departments within the university and must be used for all communication.

3 Name (all types) Date of Birth Social Security Number Gender Address (all types) Phone number (all types) addresses (all types) Death Date Military Status Ethnicity Citizenship Place of birth Marital Status Service Indicators FERPA/Privacy Flags Visa/Permit Data Historical Data from many of the above Biographic/Demographic Data

4 Search/Match First NameXXXXXXX First 3 XX X First 5 Middle NameFirst 1 Last NameXXXXXXXXXXX First 5 XX DOBXXXXXXXXXXX SSNXXXX Last 6 XX First 3 GenderXXXXXXX Address Line 1 First 8 City StateX ZipX XXX Phone Single MatchUUUUUUUUSSSSSSSSN Multi MatchSSSSSSSSSSSSSSSSN

5 Who is an Affiliate? Affiliates are defined as any person who is not paid through UNC-Chapel Hill payroll and is not attending UNC-Chapel Hill but requires University resources to work in conjunction with UNC- Chapel Hill.

6 Campus Ministries/ NC Hillel Carolina Club Employees Carolina Dining Employees EHS Associates External Employees Emeritus Faculty Fellow – unpaid US EPA Emergency Officials AHEC Affiliates Research Collaborators Retirees Student Primary Investigators UNC Trustees Visiting Scholars Volunteers Independent Contractors Interns UTS Temps Other Contractors/Consultants Summer Groups Friday Center Staff Committee/Board Members Hospital Associates Other Affiliates Biographic/Demographic Data

Questions ? Melinda Bakken PID Administrator PID Office Contact Information

8 Find slides, parking lot questions and other materials on ccinfo.unc.edu For After the Conference