OPEN ACCESS NOTES 18 MARCH 2015 Afzal Hasan, Librarian.

Outline What is Open Access? How it affects you – HEFCE, funder and University policies Routes to OA OA webpage Help & guidance

What is OA? International movement to open up access to research knowledge. Publicly-funded research should be openly and freely available. No restrictions on access or (re)use. Required by most major research funders and academic bodies.

What are the benefits of OA? Can increase the number of citations for your paper. Enhances the visibility of your research as well as your research profile. Important for PGRs and ECRs wishing to establish an academic career May create new opportunities for partnerships and collaborations. Provides the public with access to publicly-funded research outputs increasing the reach and impact of research. Opens up vital research to those working in developing countries, often excluded from access by the cost of journal subscriptions. Enables you to meet OA requirements of funders and other bodies.

Routes to open access Two main routes – Gold and Green: Gold – usually involves the payment of a fee (average of c£1,800) known as an Article Processing Charge (APC). (The published version is posted in ORE) Green – deposit in a repository (such as Open Research Exeter – ORE) for free normally with a temporary embargo on access. (A link placed in ORE to the published version).Open Research Exeter Check your publisher policy on SHERPA/RoMEOSHERPA/RoMEO

How OA affects you. You should be aware of the various policies that could affect you: HEFCE Open Access Policy for REF2020 University Policy on Open Access RCUK Wellcome Trust & eligible medical charities (COAF)Wellcome TrustCOAF NIHR ERC Horizon 2020 Leverhulme Read the open access FAQs to find out more.open access FAQs

Funder policies If you are funded by an external body, check to see what their policy is: RCUK Policy on Open Access All peer-reviewed research papers and published conference proceedings must be made available within 6-12 months of publication (STEM/HASS) and with a CC-BY licence where gold. Wellcome Trust Policy on Open Access All peer-reviewed papers and published conference proceedings must be made available within 6 months of publication (through Europe PubMed Central) and with a CC-BY licence. From 1 st October 2014 scholarly monographs and book chapters are also included. NIHR Policy on Open Access Maximum 6 month embargo on published papers. CC-BY licence preferred and deposit in EPMC required. NIHR-funded researchers can get funding from the NIHR Open Access Fund. Contact your NIHR programme manager or EMS research support staff.NIHR Open Access Fund

University policy “ All researchers should deposit the research papers they produce whilst employed at the University on open access in the institutional repository, Open Research Exeter (ORE), as soon as publisher restrictions will allow. ” Deposit in Open Research Exeter (ORE)Open Research Exeter Open Access Research and Research Data Management Policy “In addition, PGR candidates are required to deposit the final version of their thesis/dissertation into the institutional repository.”

HEFCE policy on open accessHEFCE policy on open access: Journal articles and conference proceedings with an ISSN. Accepted for publication after 1 April Favours green unpaid open access via deposit in a repository; for an output to be eligible for the REF it must be in a repository. Requires deposit of author’s accepted version on acceptance rather than publication – maximum 3 months from acceptance to make metadata record discoverable. 12 month embargo for REF panels A and B (STEM); 24 months for Panels C and D (HASS). Embargoes commence at date of publication; licences not mandatory. HEFCE policy for REF2020

OA funds available You can get funds to publish on open access if you are funded by: Any of the UK Research Councils The Wellcome Trust Arthritis Research UK Breast Cancer Campaign British Heart Foundation Cancer Research UK Leukaemia & Lymphoma Research Contact when your paper has been Payment of the APC will be handled on your behalf.

Depositing in ORE using Symplectic Symplectic is the University’s research publications management system.Symplectic You can upload papers to ORE from your Symplectic publications list.Symplectic Follow our quick guide to deposit.guide to deposit You will need to find or create the correct record first. Make sure you have the accepted version of your paper ready to be uploaded.accepted All papers submitted to ORE will be checked by your Subject Librarian before being approved and an embargo placed if required by your publisher.ORE

It’s usually illegal to upload published PDFs to networking sites such as ResearchGate or Academia.eduResearchGateAcademia.edu You may be able to upload accepted versions with an embargo. ResearchGate and Academia.edu are not regarded as secure, stable environments by HEFCE or funders – you must use a repository. Deposit your paper in ORE and link to it from your favourite sites. Read a blog on ResearchGate.blog Link don’t upload, it’s illegal!

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