F.Y rd May, 2014 Financial Management

Strategies for  Separate PIP for each institution (up to Sub center level) in each District to be prepared and circulated.  Quarterly targets of expenditure to be strictly met.  All procurements to be completed as per schedule given by SHSM vide circular dated 29 June Quarter Target percentage I 15% II 25% (40% Progressive) III30% (70% Progressive) IV30% (100% Progressive) Continued ……

 Timely release of funds to all institutions Ref : SHSM circular dated 28 th June  District to monitor monthly expenditure & in last quarter of year expenditure to be monitored weekly.  Surprise visits by teams from State & DDHS level to ensure financial discipline.  FMR – Monthly along with physical reporting (i.e. JSY) Strategies for

Points to be noted ( Important )  Expenditure should not exceed approved PIP.  No change in allocations among different Components/Activities to be done at District level without prior approval of SHSM.  One time activity Unspent balance to be refunded to SHSM by 15 th June, 2014 (i.e. Matrutav Anudan Yojana, IEC grant)  Unspent balance of PPI to be refund by 15 th June if not, next installment will not be released to that District Health Society (DHS)  Appointment of personnel as per approved post.

Procurement Issues  Procurement plan for each institution to be prepared after approved of PIP received.  Items to be procured should be approved in the District PIP.  All procurement above Rs. 50,000/- where State RC or DGS & D, R/C is not available to be done by open tender only (3 weeks notice).  Procurement Procedure to be strictly followed as per Government of Maharashtra (GoM) GR (1992 & 1994)

Procurement Issues  No short tender to be issued without Prior approval of SHSM.  Procurement from MSSIDC & other Government undertakings.  Only items reserved as per Industries Department G.R. dated 2/01/92 for MSSIDC & other Government undertaking can be procured directly.  Other items such as Dental Chair shredder machine, etc. cannot be procured directly from MSSIDC.  World Bank procurement procedure to be followed only when specifically directed by SHSM.

Finance Related Issues Common Problems Affecting Expenditure  Lack of Planning at District level.  Poor Co-ordination between D.H.O. institutions & C.S institutions.  Operational Guidelines not disseminated to all implementing agencies.  Delay in release of funds to C.S. institutions & periphery.  Regular field visits not undertaken by D.A.M. & Taluka Accountants.

Finance Related Issues Common Problems  SOEs submitted by PHCs, RH etc. not verified at District level.  No regular updation of data in Tally ERP.9 customised version in many Blocks.  Accounting of NDCPs, NCDs Programme neglected in all Districts.

CRM Team - Issues  JSY payments : The delay was due to non availability of beneficiary accounts, no opening of zero balance saving accounts. State need to initiate the tracking of pregnant during ANC and facilitate the beneficiaries to open zero balance bank account to ensure entitlements on time.  Need to fill the vacant posts on priority, as post of accounts Asstt. At Ratnarigi/Nandurbar is vacant for last more than 1 ½ years.  More emphasis for collection of SOE from each unit on regular basis

Statutory Audit Audit report of the State must be submitted to GOI before 31st July Statutory Auditors M/s. Khire Khandekar & Kirloskar, Sangli have began audit w.e.f No changes/ delay in the schedule of audit to be affected by any district. (Time Schedule)(Time Schedule) Statutory Audit Report should be placed before EC & GB of the District Society and later submitted to the Charity Commissioner.

STATE TOTAL Statement of Expenditure against approved PIP Component Approved PIP Unaudited Expenditure up to March 2014 % Exp. against PIP ARCH BAdditionalities CImmunization DNDCPs ENCD Pool F Treasury(Infr) Total Rs in Crore

Less Expenditure than average against approved PIP Sr. No. District Approved PIP Unaudited Expenditure up to March 2014 % Exp. against PIP 1 Dhule Jalgaon Nandurbar Akola Parbhani Yavatmal Hingoli Rs in Lakhs

“The pen is mightier than the sword, but no match for the accountant” - Jonathan Glancey 13