1 CHƯƠNG 4 Creating Relational Databases. 2 1. Understanding Table Relationships Example: This database tracks customers and their orders in two separate.

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Presentation transcript:

1 CHƯƠNG 4 Creating Relational Databases

2 1. Understanding Table Relationships Example: This database tracks customers and their orders in two separate but related tables.

3 1. Understanding Table Relationships A relational database contains multiple tables that are related through matching fields. Relational databases require lots of planning ahead. Before you attempt to create your database you walk through the following steps: –Determine the Purpose of the Database –Write Down the Fields You Need –Organize and Group Related Fields into Separate Tables –Identify and Add the Fields Common to Each Table –Sketch a Diagram of Your Databas

4 2. Creating Relationships Between Tables Click the Relationships button on the toolbar, The Relationships window appears. If the Show Table dialog box doesn't appear when you open the Relationships window, click the Show Table button on the toolbar. Select the tables you want and click add  Close

5 2. Creating Relationships Between Tables Click the related field in the first table and drag it to the related field in the second table.

6 2. Creating Relationships Between Tables Specify any referential integrity and/or join type options (optional). Click create to create the relationship.

7 3. Enforcing Referential Integrity Referential integrity keeps records in related fields valid and accurate. Referential integrity ensures that you don't accidentally change or delete related data in one table but not in the other.

8 3. Enforcing Referential Integrity You can only use referential integrity when all of the following conditions are met: –One of the linked fields is a primary key. –The related fields are the same data type and size. –Both tables are in the same Access database.

9 3. Enforcing Referential Integrity To enforce referential integrity: –Check the enforce referential integrity box. –If you want changes to the primary field of the primary table copied to the related field in the related table, check the cascade update related fields box. –If you want access to automatically delete orphan records in the related table, check the cascade delete related records box Click ok.

10 4. Testing Referential Integrity & Printing and Deleting Table Relationships You can't add a record to a related table unless a matching record already exists in the primary table. You can't change the value of a primary key in the primary table if matching records exist in the related table (unless you select the ). You can't delete a record from a primary table if matching records exist in a related table (unless you select the Cascade Delete Related Records option).

11 4. Testing Referential Integrity & Printing and Deleting Table Relationships To print the relationships window: –In the database window, click the relationships button on the toolbar. –Select file print relationships from the menu. –Modify the report that appears in print preview, if necessary, and then click the print button on the toolbar. To delete a table relationship: –Open the relationshipswindow. –Click the join line that connects the tables and press delete. –Click yes to confirm the deletion.

12 5. Understanding Relationship Types When you link two tables together, they form one of three possible relationships Types of Relationships RelationshipDescription Each record in a table relates to one record in another table. This is the simplest type of relationship, but it doesn't occur very often because it's usually easier to store such information in one table instead of two. Example: Each customer has one credit report.

13 5. Understanding Relationship Types Each record in a table relates to one or more records in another table. This is the most common type of relationship. Example: Each customer has one or more invoices. One or more records in a table relate to one or more records in another table. Many-to-many relationships are very confusing and thus aren't used very often. To create a many-to-many relationship, you usually need a third intermediate table that contains the primary keys from each of the two tables in the relationship. Such an intermediate table is called a junction table.