Missoula County Space Needs Plan Planning Logistics Phasing Plan Schematic Designs Questions

Planning Missoula County has engaged in planning efforts around space needs for county functions for the last decade. The opportunity to purchase the admin building was the domino that made the planning come to fruition. In July, 2010 County project staff, A&E Architects, and department heads met to develop program documents outlining functional requirements (e.g., conference rooms, offices, work stations) and anticipated growth in each department.

Planning Program documents were finalized and used as the foundation for developing schematic designs for newly renovated space. County project staff have met weekly with A&E Architects and department personnel since November, 2010 to develop schematic designs that accurately reflect operational and functional requirements for each department.

Planning The space needs initiative is happening concurrently with a number of other county- wide initiatives (e.g., ECMS, CSA, adding the Health Department to the County network, ongoing renovations at the PHC offices, the FY2012 budget). Please remember that every department is doing their best to accommodate a great deal of change at a variety of operational levels.

Logistics Selecting Offices Furniture Painting Moving Computers/Phones Files Scheduling Conference Rooms Security Mail Delivery Information/Equipment Requests

Phasing Plan Phase 1 – Administration Building Phase 2 – 1 st Floor Annex, East Side 1 st Floor Courthouse, Annex Basement, 4 th Floor Annex Phase 3 – 2 nd Floor Annex, West Side 1 st Floor Courthouse, West Side 2 nd Floor Courthouse, Room 374 Phase 4 – 3 rd Floor Annex, 3 rd Floor Courthouse Phase 5 – Final Phase for 4 th Floor Annex, Historic Courtroom

Phasing Phases 2, 3, and 4 are expected to take about 15 months each. Phase 2 is expected to begin in September, March - July, 2011 Admin. Bldg Phase 1 Sept, Dec, 2012 Phase 2 Jan, April, 2014 Phase 3 May, Aug, 2015 Phase 4 Sept – Nov, 2015 Phase 5

Phase 1 Minor renovations to admin building Administrative functions move from the annex and courthouse to the admin building Secure warehouse completed at detention center Records center renovations completed to accommodate records management and public records research area

9-1-1 File Storage Computer Training Facilities OEM Break Server Room Records Management Phase 1: Basement

Surveyor/ GIS Motor Vehicle/ Treasurer Financial Services Deli Sheriff Dist Court Central Stores Courtroom 1 Human Resources Phase 1: 1 st Floor

C&R/ Elections Justice Court Civil AuditorMediation District Court Courtrooms/ Offices Clerk of Court Pro Se Phase 1: 2 nd Floor BCC

District Court Courtroom District Court Offices DC Offices Room 374 Phase 1: 3 rd Floor Justice Court Sheriff’s Department

Phase 1: 4 th Floor Information Services County Attorney’s Office

Phase 1: Admin - Basement Computer Training Break Room Central Stores File Storage Large Conference Room

Phase 1: Admin – 1 st Floor Surveyor/ GIS Facilities Human Resources Auditor Telephone Services

Phase 1: Admin – 2 nd Floor Commissioners’ Office Financial Services Information Services

Phase 2 Motor Vehicle/Treasurer temporarily relocated to 2 nd floor annex Commissioners’ public meeting room temporarily relocated to room /EOC constructed in two sub-phases in annex basement County Attorney’s expanded offices on 4 th floor annex constructed to accommodate relocated staff in phases 3 and 4

Basement after Phase OEM Server Room Basement: Phase 2a Basement: Phase 2b Dispatchers Mgrs. Lockers Servers OEM Director Dispatch Training/ EOC Rooms Storage Conference

Motor Vehicle/ Treasurer Deli Sheriff Dist Court Courtroom 1 1 st Floor: After Phase 1 1 st Floor: Phase 2 Courtroom Mediation Pro Se Mediation Jury Rooms Clerk & Recorder Elections Motor Vehicle Treasurer Deli Commissioners’ Public Meeting Room

C&R/ Elections Justice Court Civil Mediation District Court Courtrooms/ Offices Clerk of Court Pro Se 2 nd Floor: Phase 2 2 nd Floor: After Phase 1 Temporary Motor Vehicle/Treasurer Atty. 2 nd Floor: Phase 2 Temporary Co. Atty Support & Interns

District Court Courtroom District Court Offices Temporary BCC Meeting Room Justice Court Sheriff’s Department 3 rd Floor: After Phase 1 3 rd Floor: Phase 2 Room 374

County Attorney’s Office 4 th Floor: After Phase 1 4 th Floor: Phase 2 County Attorney Construction & Temporary Offices for Relocated Employees

Phase 3 Justice Court Civil temporarily relocated to 2 nd floor courthouse Sheriff’s Office Warrants and Civil temporarily relocated to 4 th floor annex Holding cells temporarily relocated to courthouse basement District Court courtrooms temporarily located in EOC, Commissioners’ public meeting room, Standing Master hearing room

Basement: After Phase 2 Basement: Phase 3 Dispatchers Mgrs. Lockers Servers OEM Director Dispatch Training/ EOC Rooms Storage Conference Temporary Courtroom Temporary Holding Cells

Sheriff Dist Court Courtroom 1 1 st Floor: After Phase 2 1 st Floor: Phase 3 Courtroom Mediation Pro Se Mediation Jury Rooms Clerk & Recorder Elections Motor Vehicle Treasurer Deli Commissioners’ Public Meeting Room Mediation Jury Rooms Justice Court Civil Temporary Courtroom Pro Se Temporary Courtroom & Commissioners’ Public Meeting Room

Justice Court Civil Mediation District Court Courtrooms/ Offices Clerk of Court Vacant 2 nd Floor: Phase 2 2 nd Floor: After Phase 2 Atty Ofc 2 nd Floor: Phase 3 Justice Court Civil Temp Justice Court Courtrooms & Criminal Functions Sheriff’s Department

District Court Offices Dist Court Offices Temporary BCC Meeting Room Justice Court Sheriff’s Department 3 rd Floor: After Phase 2 3 rd Floor: Phase 3 District Court Courtroom District Court Courtroom Dist Court Conf. Vacant

County Attorney’s Office 4 th Floor: After Phase 2 4 th Floor: Phase 3 Temporary Offices for: District Court Dept. 1 Staff Specialty Court Staff Sheriff’s Civil & Warrants

Phase 4 Remaining District Court staff relocated to 4 th floor annex Holding cells remain temporarily relocated to courthouse basement Two District Court courtrooms remain temporarily located in Commissioners’ public meeting room & Standing Master hearing room Two District Court courtrooms permanently available on 3 rd floor courthouse

Basement: After Phase 3 Basement: Phase 3 Dispatchers Mgrs. Lockers Servers OEM Director Dispatch Training/ EOC Rooms Storage Conference OEM Director Storage Conference Temporary Courtroom Dispatch Training & EOC Temporary Holding Cells

1 st Floor: After Phase 3 1 st Floor: Phase 4 Mediation Jury Rooms Clerk & Recorder Elections Motor Vehicle Treasurer Deli Commissioners’ Public Meeting Room Mediation Jury Rooms Justice Court Civil Temporary Courtroom Pro Se Temporary Courtroom & Commissioners’ Public Meeting Room

Clerk of Court 2 nd Floor: Phase 2 2 nd Floor: After Phase 3 2 nd Floor: Phase 4 Justice Court Civil Temp Justice Court Courtrooms & Criminal Functions Sheriff’s Department Specialty Court Temp

District Court Offices Dist Court Offices Temporary BCC Meeting Room Vacant 3 rd Floor: After Phase 3 3 rd Floor: Phase 4 District Court Courtroom District Court Courtroom Dist Court Conf. District Court Offices, Courtrooms, Holding Cells District Court Offices

County Attorney’s Office 4 th Floor: After Phase 3 4 th Floor: Phase 4 Temporary Offices for: District Court Dept. 1 Staff Specialty Court Staff Sheriff’s Civil & Warrants Temporary Offices for: District Court Staff All Departments

Phase 5 Expanded County Attorney office space permanently available for County Attorney expansion Technology and electronic upgrades to historic courtroom

County Attorney’s Office 4 th Floor: Phase 5

Schematic Designs Departments in the administration building: Commissioners’ Office Auditor Human Resources Facilities Management Information Services Telephone Services Surveyor/GIS Financial Services Central Stores

Schematic Designs Departments in the courthouse and annex: 911/EOC Clerk & Recorder/Elections Motor Vehicle/Treasurer Sheriff’s Department Justice Court District Court County Attorney