Status of Subaru Open Use and Notice for S08B Call for P ｒ oposals Subaru Users Meeting Subaru Open Use Team ＝ Notice for S08B Applicants ＝ 1. Opening of AO 188 The Subaru new AO system(AO188) using natural guide stars is available only in combination with IRCS. The mode of observations, the number of observing nights and the number of executable proposals may be limited, since it is still under commissioning. Those who submit proposals using AO188+IRCS are required to make contact with the AO188 development team, Dr. Yutaka Hayano (hayano ＠ naoj.org) in advance. The previous AO system (AO36) is going to be decommissioned and thus hereafter not available any more. 2. Change of Scientific Categories The category of "high-z galaxies" has been divided into "high-z galaxy properties" and "galaxy formation". 3. CIAO Available as PI Instrument Only without AO In S08B, CIAO is still available as a PI instrument, but only without AO. Please be sure to make contact with the CIAO team (PI: Dr. M. Tamura: hide ＠ optik.mtk.nao.ac.jp) in advance. 4. Time Exchange Programs with Gemini and Keck Gemini 5 nights GMOS(N) NIFS(N) NIRI(N) Altair(LGS/NGS-AO for NIFS or NIRI) GMOS(S) T-ReCS(S) Keck 5 nights LRIS DEIMOS ESI NIRSPEC OSIRIS NIRC2, LGS-AO/NGS-AO(for OSIRIS or NIRC2) 5. Necessity of Abstract also for Service Proposals Regarding Service Proposals, we newly require that a brief abstract (ca. several lines) should be presented at the beginning of Scientific Justification. 6. Duplicated Submission Unallowable An identical proposal using the same instrument/telescope should not be submitted twice at the same time by making use of the time-exchange opportunity. For example, if a proposal using Keck (or Gemini) telescope was submitted to Subaru time-exchange program, it should not be applied to the ordinary proposal selection on the Keck (or Gemini) side at the same semester. (And vice versa.) 7. Indication of Moon-Affected Unacceptable Dates When one particular source or several sources whose coordinates are concentrated to a particular range are planned to observe in bright or grey nights, observations may be severely affected by the Moon in some particular nights. In such cases, those inconvenient or unacceptable dates should be explicitly indicated in Entry 10 (Schedule Requirements) of the proposal. 8. Notice for MOIRCS Applicants (i) Due to a technical trouble in the detector on channel-1, we are temporarily using an engineering-grade chip. Though it will be replaced by a new science-grade detector when it becomes available, its exact schedule has not yet been decided (maybe after S08B). For the latest information on the status of the detector, please check the MOIRCS website. (ii) If you are planning to observe in the MOS mode of MOIRCS, the number of required masks must be clearly specified at the beginning of Entry 11 (Instrument Requirements) of your proposal. ＝ Subaru TAC Members ＝ Kazuhiro Shimasaku (Univ.of Tokyo): Chair Mamoru Doi (Univ. of Tokyo) : Structure formation and Cosmology Hideyo Kawakita (Kyoto Sangyo Univ.): Solar system and Extrasolar planets Tadayuki Kodama (NAOJ): Galaxies and Clusters of galaxies Takashi Murayama (Tohoku Univ.) : AGN and galaxies Tetsuya Nagata (Kyoto Univ.) : Star/Planet formation and ISM Takashi Onaka (Univ. of Tokyo): Stars Toshikazu Shigeyama (Univ. of Tokyo) : General Tomonori Totani (Kyoto Univ.) : General ＝ Subaru Open Use Team ＝ Hideki Takami : negotiation with Gemini/Keck Yoichi Takeda : manager of proposal selection procedure Nobunari Kashikawa : service program Masatoshi Imanishi : scheduling and time-exchange program Hiroshi Terada: operation Yasushi Nakajima : electronic submission Yosuke Minowa : electronic submission Chie Yoshida : administrative assistant =How the Proposal Selection Proceeds?= Time Schedule for S08B January 2008 : Discussion/decision about the details for the S08B semester (schedule, instruments to be opened, time exchange program, etc.) February 8 : “Call for Proposals” starts Note: Please avoid submission on February 14 (JST), since our server is expected to be down and a submitted proposal would not be correctly registered on this day. March 7 : Deadline of Normal/Intensive proposals mid- March : Grouping proposals into 7-8 categories (by TAC) Nomination of referee candidates (by TAC) (About 5 referees for each category, usually 3 Japanese and 2 foreigners) mid to late- March: Inquiring each referee candidate whether he/she is willing to accept (When declined, go to another candidate) end of March : Sending review forms and proposals to referees April 11 : Deadline of Service proposals mid-April : Sending Service proposals to TAC members late-April : Receiving referee reports mid-May : Time Allocation Committee (2 days) Hearing of Intensive proposals Selection of Normal/Intensive proposals based on referee scores Tentative time allocation Ranking of Service proposals mid to late-May : Editing the referee comments and adding TAC comments to each proposal Scheduling by early June : Informing the results of Normal/Intensive proposal selection Announcement of schedule and observing procedure Informing the results of Service proposal selection August 1: Start of S08B