Eastern Washington Affiliate Grant Applicant Workshop Cindy Fitzgerald, PhD E’lise Balogh, B.S. 1

Eastern Washington Affiliate Susan G. Komen vision, mission, history E. WA Affiliate funding opportunities 2011 & 2015 Community Profile Grant Priorities Community Grants RFA Komen Grants eManagement System (GeMS)

Eastern Washington Affiliate 1.Familiarize applicants with the vision, mission, and strategies of Susan G. Komen 2.Inform potential applicants about funding opportunities 3.Provide key guidelines for preparing a competitive proposal 4.Introduction to Komen Grants eManagement System

Eastern Washington Affiliate

< 1 million people, 14% of WA state Largely rural Mostly white, non-Hispanic We serve 14 Counties

Eastern Washington Affiliate WA state, 3 rd highest incidence in US WA state, 35 th in mortality rate E. WA counties in general have lower screening rate for breast cancer, especially in rural counties E. WA female breast CA more likely to be detected at advanced stage

Eastern Washington Affiliate Priority counties: –Asotin –Benton –Okanogan/Ferry –Spokane –Stevens

Eastern Washington Affiliate High rates of: medically underserved groups late stage breast cancer diagnosis breast cancer-related deaths

Eastern Washington Affiliate Address reductions in barriers to care for those who are medically underserved, have difficulty gaining access to services and care, or who may not pursue necessary follow-up services, especially those who reside in Asotin, Benton, Spokane, or Stevens County and/or the Colville Region defined as Okanogan or Ferry Counties.

Eastern Washington Affiliate Request funding for the provision of effective strategies for identifying and providing direct care services to women who have not received mammography services within the most recent two years, especially those who are age 50 or older and who are: –U.S. military veterans –Native American/American Indian –Hispanic/Latina –Recent immigrants –Rural-dwelling

Eastern Washington Affiliate Propose innovative approaches to reduce health disparities along each step of the care continuum by helping individuals, families, and caregivers navigate the health care system following diagnosis of breast pathology. Emphasize the provision of support, including but not limited to transportation, nutrition, psychosocial support, and complementary therapies, for those individuals diagnosed with breast cancer.

Eastern Washington Affiliate Demonstrate promise in addressing the care of those with late stage breast cancer diagnosis and breast cancer-related complications including end-of-life care.

Eastern Washington Affiliate Maximum $20,000 total grant Maximum $5000 for equipment Sufficient progress toward goals and expenditures during first 6 months of grant prior to disbursement 2 nd half of grant

Eastern Washington Affiliate Grant Writing WorkshopNov. 12, 2015, 9-10:30 a.m. OR Dec. 1, 2015, 3-4:30 p.m. Application DeadlineJan. 15, 2016, 3:00 p.m. Pacific Time Award NotificationMarch 25, 2016 Award PeriodApril 1, 2016 – March 31, 2017 Grantee ReceptionMay 18, 2015

Eastern Washington Affiliate Tax exempt organization No issues with fraud/financial impropriety All past and current Komen-funded grants and awards are up to date and in compliance with Komen requirements Be located in or providing services in one or more of the 14 Affiliate counties

Eastern Washington Affiliate Components include: Statement of need Program Design Organization capacity Monitoring and Evaluation Collaboration & Acknowledgement Sustainability Attachments include: Key personnel (resume or CV) Proof of Tax-Exempt Status Letters of support or memoranda of understanding from proposed collaborators Monitoring and Evaluation forms, surveys, logic models etc.

Eastern Washington Affiliate Some sections increased limits to 5,000 characters other sections limited to 1,000 or 300 characters. This includes punctuation and spaces. Refer to RFA for descriptors of content to include in each section

Eastern Washington Affiliate Salaries and fringe benefits for staff working on the program: limited to specific time on grant activities Consultant fees: allowable within reason Meeting Costs Supplies Travel Indirect costs, not to exceed 10% total budget Maximum $5000 equipment, breast health only use

Eastern Washington Affiliate Medical or scientific research (costs associated with program evaluation are allowed) Media projects (film, radio, web sites, public service announcements, etc.) Construction or renovation of facilities Capital campaigns or equipment Monthly breast self-examination And others-refer to RFA

Eastern Washington Affiliate Statement of Need Program Design (20%) Impact (20%) Organization Capacity(20%) Monitoring and Evaluation (20%) Collaboration & Acknowledgement (10%) Sustainability (10%)

Eastern Washington Affiliate Additional Consideration: Compliance Check—organization in good standing Prior grantees: –Timeliness of reports –Met goals & objectives –Rescinded funding or termination of contract

Eastern Washington Affiliate

Read everything! Consider the funding priorities carefully. Discuss ideas with decision-makers in your organization. Explore opportunities for collaboration. Prepare proposal together.

Eastern Washington Affiliate Begin early and submit early! Seek consultation as needed Call the office Demonstrate need and fit with priorities Provide unique identifiers for goals & objectives instead of numbers

Eastern Washington Affiliate Write sections separately using a word processing program (e.g., Microsoft Word) and save after checking character length and spelling Have your grant reviewed by someone who is not involved in writing it with you Cut & paste into GeMS 25

Eastern Washington Affiliate Many specific insurance requirements –see RFA page 5 –Examples: Including naming of Additional Insureds, limits not less than, liability and workers comp Komen acknowledgement—is required and part of grant score If awarded grant, review your application to be sure implementation is consistent with proposal 26

Eastern Washington Affiliate Grantmaking priorities were selected based on data from the Komen Eastern Washington Affiliate Qualitative Data Report, 2015, which can be found on our website at: for-community-grants/funding-priorities-2/ (Click on “EWA Qualitative Data Report”). This report highlighted needs for improved breast health services across the Affiliate’s 14 counties but especially those noted below. for-community-grants/funding-priorities-2/ 27

Eastern Washington Affiliate Based on this report, funding priority will be given to applications for programs that are presented in SMART Goals format (that is, described as Specific, Measurable, Attainable, Realistic and Timely 28

Eastern Washington Affiliate Projects become reality because the central idea is sold, not because the proposal is cheap! Be realistic! Ask for what you need, but be cognizant of good fiscal stewardship. Don’t over-promise; be sure you can implement what you propose

Eastern Washington Affiliate Read the RFA carefully — follow ALL directions. Be innovative, realistic, specific. Write clearly, use active rather than passive voice. Avoid jargon or acronyms. Allow plenty of time; complete submission at least a day before deadline.

Eastern Washington Affiliate  Provide one central location for all Komen applicants and grantees to complete all tasks associated with the Komen grant process.  Assist grantees in evaluating their project.  Provide the Affiliate more time to build relationships with applicants and grantees.  Provides standardized database for affiliate and for Komen International 31

GeMS Web Address

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Eastern Washington Affiliate The Project Director must be the first individual at your organization to register. The Authorized Signer must register and be validated/approved prior to the creation of the organization’s first application. 34

Eastern Washington Affiliate The role of Project Director should be assigned to the individual at your organization that will serve as the project’s lead contact. This individual is responsible for validating all new users when they register for the system under their organization. This individual will have the highest level of access in the system and will be responsible for overseeing all of the administrative functions available such as application creation and completion. 35

Eastern Washington Affiliate The role of Authorized Signer should be assigned to the individual at your organization that has the authority to sign legal documents on behalf of the organization. This individual is responsible for reviewing and electronically signing the application before submission as well as the grant contract and reports if the organization is awarded funds. 36

Eastern Washington Affiliate The role of writer should be assigned to any individual that needs access to an organization’s application process to help complete the application but does not have the authority to complete the submission process. This individual cannot change the status of an application and will not have administrative function availability. 37

Eastern Washington Affiliate The role of viewer should be assigned to any individual at your organization that needs access to view the organization’s information but does not need the functionality to save, add, edit, or change anything within the organization’s information. 38

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Eastern Washington Affiliate Username: All letters and numbers Minimum 5 characters, maximum 20 characters Password: All letters and numbers Minimum 7 characters, maximum 20 characters 40

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Eastern Washington Affiliate After you save your contact and organization information, your account must be approved by Headquarters before you have access to the system. You will receive two communications as part of the registrations process: Registration Submitted Access Granted 43

Eastern Washington Affiliate Project Directors will be approved/validated by an Affiliate representative. All other users will be approved/validated by the organization’s Project Director. 44

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Eastern Washington Affiliate 47 From the User Homepage, click the “View Opportunities” button.

Eastern Washington Affiliate 48 For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant. Click the “Apply Now” button to continue to initiate a new application.

Eastern Washington Affiliate 49 A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.

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Eastern Washington Affiliate 52 Important Reminders: Always select the Save button before leaving a page. Utilize the navigation links at the bottom of the page. Always refer to the RFA while completing the application.

Eastern Washington Affiliate 53 Project Director must change the status of the application to “Authorized Signature Required”. Authorized Signer must finalize the submission by reviewing the application and changing the status to “Application Submitted”.

Eastern Washington Affiliate 54 Click on “Open My Tasks”. Select the grant you would like to submit from your task list.

Eastern Washington Affiliate 55 Click on “View Status Options” to review the available statuses for the application.

Eastern Washington Affiliate 56 Click “Apply Status” under the appropriate status.

Question and Answer 57

Eastern Washington Affiliate Cindy Fitzgerald, Grants Chairperson E’lise Balogh, Mission Coordinator