Member and VISTA Timesheet Formats and Functionality.

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Presentation transcript:

Member and VISTA Timesheet Formats and Functionality

Member Timesheet Features Timesheet Formats A-D are all part of our regular AmeriCorps Member Timesheet system and support the following features: – Up to 4 Service subcategories and 4 Training subcategories that are completely customizable by Program Directors – Up to 4 Supervisors can be assigned to approve a members’ timesheet – If you need more than 4 subcategories under any of the main categories of service, training and fundraising, we can accommodate this too—contact us to show you our newest version, Version X!

Member Timesheet Formats Version A: Standard Members enter total hours served in each hours category. System calculates daily and timesheet totals

Member Timesheet Formats Version B: Modified Standard Members enter total hours served in each hours category for that day. The system calculates daily and timesheet totals from those total hour entries. Optional modifications to this format include: Two time in and time out periods. These time in and time outs do NOT calculate hours, they are for reference only. A mileage field for each day, with total mileage shown at the bottom. The daily description field can also be removed if desired.

Version C: Time In/ Time Out with Inline Descriptions Members use drop down menus to enter in up to seven start and end times for their activities. In addition to the short descriptions associated with each time in and out section, there is a larger comments box at the bottom of the timesheet. Member Timesheet Formats

Version D: Calculating Time In/Time Out with Optional Lunch Members use drop down menus to enter in up to three start and end times for their activities. There is a larger comments box at the bottom of the timesheet. The optional Lunch field can subtract lunch time from the associated time in/time out line.

VISTA/Staff Timesheet Features Our VISTA and Staff Timesheet can be used by your Staff or VISTA Members. – Completely customizable Program, Activity and Position categories. – Daily time off, with completely customizable time off categories and management tools for Staff and Program Directors – VISTAs, Regional Coordinators, Program Directors and State Commission Staff can fill out this timesheet. – Note: Only one supervisor can be assigned to a VISTA

VISTA/Staff Timesheets VISTA and Staff Timesheet with Time Off Users select the Program, Activity and Position and enter in their total hours spent on that activity. Users can add and delete rows. Users can also input Time Off hours for each day if needed. For VISTAs, the unit of time can either be hours or days.

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