Building Forms Microsoft Office Word 2007 Illustrated Complete

2 Construct a form template Add and modify text content controls Add Date Picker and Picture content controls Add drop-down content controls Objectives

3Microsoft Office Word 2007 Illustrated Complete Add a Building Block content control Insert Legacy Forms controls Format and protect a form Fill in a form as a user Objectives

4Microsoft Office Word 2007 Illustrated Complete Unit Introduction A form is a structured document with spaces reserved for entering information Can create a form as a template that includes labeled spaces, called form fields, into which users type information The form template can include check box fields, help messages, and other controls to make the form interactive

5Microsoft Office Word 2007 Illustrated Complete Constructing a Form Template A Word form is created as a form template, which contains all the components of the form A field label is a word or phrase that tells users the kind of information required for the field A control is the placeholder inserted to contain data associated with the label

6Microsoft Office Word 2007 Illustrated Complete Constructing a Form Template Rich Text content control Combo Box content control Drop-Down List content control Building Block content control contains text and a SmartArt graphic Plain Text content control Date Picker content control Picture content control Legacy Tools Check Box Form Field

7Microsoft Office Word 2007 Illustrated Complete Adding and Modifying Text Content Controls Show the Developer tab to work with form content controls Insert text content controls in the table cells where users will enter text information Two types: Rich Text content control Text content control

Adding and Modifying Text Content Controls Rich Text Content ControlRich Text Content Control Use when you want formatting, such as bold or a different font size, automatically applied to text that users enterUse when you want formatting, such as bold or a different font size, automatically applied to text that users enter Text Content ControlText Content Control Use when you do not want formatting applied or you want to format the entry with a styleUse when you do not want formatting applied or you want to format the entry with a style 8Microsoft Office Word 2007 Illustrated Complete

9 Adding and Modifying Text Content Controls Content control title Content control tags

10Microsoft Office Word 2007 Illustrated Complete Adding and Modifying Text Content Controls Buttons in the Controls group

11Microsoft Office Word 2007 Illustrated Complete Adding Date Picker and Picture Content Controls Use the Date Picker content control to provide users with a calendar from which they can select a date Use the Picture content control to provide a placeholder for users to insert a picture

12Microsoft Office Word 2007 Illustrated Complete Adding Date Picker and Picture Content Controls Selecting a date format Title and Tag names Date format selected

13Microsoft Office Word 2007 Illustrated Complete Adding Drop-Down Content Controls Drop-Down List Content ControlDrop-Down List Content Control Provides a list of choicesProvides a list of choices Users can only select from the listUsers can only select from the list Combo Box Content ControlCombo Box Content Control Provides a list of choicesProvides a list of choices Users can select from the list or they can type a new entryUsers can select from the list or they can type a new entry

Adding Drop-Down Content Controls Content Control PropertiesContent Control Properties 14Microsoft Office Word 2007 Illustrated Complete Entries for the Combo Box content control

15Microsoft Office Word 2007 Illustrated Complete Adding a Building Block Content Control You can create your own Building Block content control to insert into a form The Building Block content control can contain both text and objects, such as pictures and SmartArt graphics Turn Design Mode off before you insert a Building Block content control

16Microsoft Office Word 2007 Illustrated Complete Adding a Building Block Content Control Selecting the Block Cycle SmartArt graphic

17Microsoft Office Word 2007 Illustrated Complete Inserting Legacy Forms Controls Enhance a form by including Legacy Forms controls: Text Form Field Check Box Form Field Work in the Text Form Field Options dialog box to customize a legacy form control

18Microsoft Office Word 2007 Illustrated Complete Inserting Form Controls Text Form Field Options dialog box Type list arrow Up arrow Add Help Text button 100 entered as the Default number

19Microsoft Office Word 2007 Illustrated Complete Formatting and Protecting a Form Enhance a form with a customizes fill colorEnhance a form with a customizes fill color Modify cell heightsModify cell heights Make the form easy to read and complete for usersMake the form easy to read and complete for users

Formatting and Protecting a Form Turn Design Mode off before you protect a formTurn Design Mode off before you protect a form Click the Protect Document button in the Protect groupClick the Protect Document button in the Protect group Select the protection required:Select the protection required: Filling in formsFilling in forms 20Microsoft Office Word 2007 Illustrated Complete

21Microsoft Office Word 2007 Illustrated Complete Formatting and Protecting a Form Filling in forms selected

22Microsoft Office Word 2007 Illustrated Complete Filling in a Form as a User Before you distribute a form to others, you need to ensure that all elements work properly Make sure selections appear in list boxes Make sure you can modify content in a Building Block content control Make sure you can insert a picture in the Picture content control

23Microsoft Office Word 2007 Illustrated Complete Filling in a Form as a User Information entered in the form

24Microsoft Office Word 2007 Illustrated Complete Filling in a Form as a User Editing a form template To edit the structure of a form, you need to open the template, click the Protect Document button in the Protect group on the Developer tab, then click Stop Protection Make changes to the form Click the Protect Document button again

25Microsoft Office Word 2007 Illustrated Complete Summary Constructing a Form Template A form template contains all the components of the form Consists of a table form that contains labels and content controls A label is a word or phrase that tells users the kind of information required for the given field A content control is a placeholder into which users enter information

26Microsoft Office Word 2007 Illustrated Complete Summary Adding and Modifying Text Content Controls Insert Rich Text or Text content controls in the table cells where users will enter text information Adding Date Picker and Picture Content Controls Choose date format Provide a placeholder to insert pictures

27Microsoft Office Word 2007 Illustrated Complete Summary Adding a Building Block Content Control Can contain both text and objects, such as pictures and SmartArt graphics Inserting Legacy Forms Controls Enhance a form by including text form fields and check box form fields Control how users enter information

28Microsoft Office Word 2007 Illustrated Complete Summary Formatting and Protecting a Form Turn off Design Mode before protecting a form Click the Protect Document button Filling in a Form as a User Check that all elements work properly