Using Clinical Information Systems to Support Population Based Care Paul Wallace MD Care Management Institute Kaiser Permanente May 12, 2003

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3 Managing Chronic Conditions: Delivering Health Process and experience oriented Local and tribal Clinician treating patients and curing acute conditions Access: to Clinicians and Visits Knowledge Management — Paper and Recall Outcome and knowledge oriented National and global Teams — including members — managing chronic conditions Access: to what you need, whenever you need it Knowledge Management — Electrons and Judgment Healthcare Health

4 Systems of Care: Is there Evidence that They Work? u Questions to be addressed... l What can you get by leveraging scale to acquire systems? – Types of system support – Impact on performance l Are systems affordable?

5 Kaiser Permanente: National Scope u 8.4 million members u Membership growth 2002: ~120,000 u Services offered in California, Colorado, Georgia, Hawaii, Maryland, Ohio, Oregon, Virginia, Washington, and the District of Columbia. u 29 medical centers u 423 medical offices (315 owned, 108 leased) u 123,000 Kaiser HealthPlan and Hospitals employees u 11,345 Permanente physicians (not including affiliated networks) u ~$21 billion 2002 operating revenues

6 Care Management Institute Strategy u Identify the right thing l Promote and embed evidence-based medicine within systems to support practice l Leverage measurement to guide performance improvement l Implement better and best practices l Deliver member centered and culturally competent care u Make the right thing easier l Hire and support people to lead and engage in local implementation work l Identify, develop, and implement effective and innovative models of care l Leverage technology to support population-based care

7 Incremental Cost of Chronic Conditions “Incremental costs” are the annual “extra” healthcare costs per member with the chronic condition, over and above the healthcare costs of a member who does not have the chronic condition. Est. mbrs.Total Estimated 2001affectedIncremental Cost prevalence2002($ millions 2002) Asthma2.1%142,654 $2, CAD2.7%183,040 $10,2641,878.7 Depression4.1%365,267 $1, Diabetes6.7%451,575$5,0352,273.5 Heart Failure1.2%83,646 $16,5031,380.4 Total Incremental Cost of Chronic Conditions in "CMI Portfolio":6,603.0 Estimated Incremental Cost ($/year/member)

8 What can you get by leveraging scale to acquire systems? Types of system support u Registries and databases u Clinician support l Knowledge base access l Alerts and reminders l Rosters u Patient support l Knowledge base access l Alerts and reminders u System evaluation and improvement l Outcomes reports and benchmarking l Performance improvement l Value demonstration

9 What can you get by leveraging scale to acquire systems? Types of system support u Registries and databases u Clinician support l Knowledge base access l Alerts and reminders l Rosters u Patient support l Knowledge base access l Alerts and reminders u System evaluation and improvement l Outcomes reports and benchmarking l Performance improvement l Value demonstration

10 Registries: How many patients with diabetes are there? And, who are they? A B C D E F G H I KP

11 The increasing prevalence of diabetes... u Maturation of the diabetes cohort (additional years to identify members) u National changes in biochemical thresholds for diagnosis of diabetes u Expanded inclusion criteria for identification of members with diabetes u Aging of the membership (older members have a higher likelihood of having or developing diabetes) u True increases in the prevalence of diabetes among KP membership.

12 Age Related Prevalence of Chronic Conditions Within Kaiser Permanente

13 Co-morbidities are common

14 Hospital Day Rates Among KP Members, Days per 1000 members Among KP Members with Diabetes without Depression Among KP Members with Diabetes and Depression Co-morbidities… implications Among Overall KP Membership Source: CMI 2002 Diabetes Outcomes Report

15 Leverage of Registry Information Facility Performance Feedback Panel Feedback A B C D E F G H I J K L M N

16 What can you get by leveraging scale to acquire systems? Types of system support u Registries and databases u Clinician support l Knowledge base access l Alerts and reminders l Rosters u Patient support l Knowledge base access l Alerts and reminders u System evaluation and improvement l Outcomes reports and benchmarking l Performance improvement l Value demonstration

17 Information-Seeking Activities of Kaiser Permanente Clinicians Holly Jimison, PhD, Mina Monroe, MPH, Mary-Anna Rae, PhD ABD, Aaron Snyder, MD u Methodology l Observed clinical day for 20 KP clinicians – 4 Regions (CO, NW, NC, SC) – 1 Physician consultant in each region – 1 expert computer user in each region – 1 Physician novice computer user in each region – 1 Physician Assistant or Nurse Practitioner in each region – 1 Medical specialist in each region l Data – Ethnographic Notes – Pictures – Artifacts

18 Desk Close-Up

19 Stickies were ubiquitous Labels with patient Information and pre-visit summaries are also used as reminders

20 Need for Information at the Point of Care Clinicians carry frequently used information resources with them Information systems goal: Empty the lab coat pocket

21 Why Were Questions Unanswered? u Features of the environment l Time l Memory (short-term and long-term) l Pervasive irritation with handling information l Risk-aversion (economics of time invested) u Barriers l Design Incomplete l Data Incomplete l Access difficulties l Time issues l Communications

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23 The Computer in the Exam Room...

24 Member Summary Print-out Sheet

25 Member Summary Print-out Sheet…cont’d

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28 Leveraging IT to Deliver Evidence Based Medicine u The allure... l If you make it easier to do the right thing, the right thing will probably happen u The additional implications… l If you do make it easier, it had better be the right thing...

29 Knee Knee A+P Knee Series

30 If you do make it easier, it had better be the right thing... u Knee AP/Lat u Knee Series u Knee Complete u Knee Limited Before... After...

31 What can you get by leveraging scale to acquire systems? Types of system support u Registries and databases u Clinician support l Knowledge base access l Alerts and reminders l Rosters u Patient support l Knowledge base access l Alerts and reminders u System evaluation and improvement l Outcomes reports and benchmarking l Performance improvement l Value demonstration

32 Internet Tools: Self-Care

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38 Automated Telephonic Outreach

39 Among 6,000 randomly sampled KP adult members with diabetes Percentage of Respondents Self-Reported Responses Among KP Adult Members with Diabetes

40 What can you get by leveraging scale to acquire systems? Types of system support u Registries and databases u Clinician support l Knowledge base access l Alerts and reminders l Rosters u Patient support l Knowledge base access l Alerts and reminders u System evaluation and improvement l Outcomes reports and benchmarking l Performance improvement l Value demonstration

41 Among KP’s 420,000 adult members with diabetes Performance Measures for KP Adult Members with Diabetes % of All Members with Diabetes

42 Among KP’s 420,000 adult members with diabetes Incidence Rates Among KP Adult Members with Diabetes Rates per 1000 KP Adult Members with Diabetes

43 Cost Trends in the Care of Diabetes and other Chronic Conditions

44 u Evidence* indicates that performance improvements to date amongst KP’s 450,000 members with diabetes would be expected to yield: l 1,300 fewer MIs 1 l 1,800 fewer other cardiovascular events 2 l 1,100 fewer cases of neuropathy 3 l 1,500 fewer cases of retinopathy 3 l 2,100 fewer cases of nephropathy 3 * Including: 1 LIPID Study Group NEJM 339: S Study Diabetes Care 20(4): DCCT Research Group including Diabetes 46: Impact...

45 Summary: Is there Evidence that Systems of Care Work? l What can you get by leveraging scale to acquire systems? – Types of system support – Impact on performance Are systems affordable?

46 Kaiser Permanente’s investment in the information enabled future...

The first people to cross the quality chasm will be individuals. The goal has to be to get entire populations across.