Locally Administered Federal-Aid Project Initiation Workshop Project Scoping John Condon & Mike Barry November 14,

2 Project Delivery Lifecycle

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PlanningScopingApplication 4

Planning 5 Project Planning When? Project Planning should occur long before funding opportunities arise; this allows sufficient time to develop the project scope and budget and to build public support. Advanced planning will improve your chances of getting the right funding for the right project How? ODOT has a number of resources available to help plan projects once local jurisdictions have identified their needs and priorities

Planning 6 Project Planning – Needs & Priorities Transportation System Plan (TSP) needs-list Comprehensive Plans Community Vision Plans Political needs Other Project concepts

7 Scoping Resources Once priorities are identified, a project scope is prepared and includes: Project description (problem & solution, goal, etc.) Project limits Project needs list: Right of way needs Utility conflicts Environmental impacts Design and construction cost estimate Project schedule Public involvement plan Proposed funding sources (federal grants, local funds, etc.) Scoping

8 Scoping Resources Local Agency Guidelines (LAG) Manual Link Project Delivery Guide (PDG) Link ODOT Technical Services Link Scoping Manual ODOT Local Agency Liaisons & Public Works Directors Consultant contracts Scoping

9 Scoping Reports ODOT Scoping Forms Project Prospectus Part 1 – Project Funding Part 2 – Project Elements Part 3 – Anticipated Environmental Impacts Part 4 – General Information Part 5 – Planning Consistency Link

Application 10 Applications Often short turnaround for submittal – resources will be busy helping with a lot of applications Reference to an existing long-range planning document shows commitment Well developed scope and accurate cost estimate will improve application Available cash matching funds will ensure commitment