August 12-13San Antonio, Texas 2015 Annual Business Meeting 2015 ABM August 12, 2015 San Antonio, TX

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # The term “Evidence” has been removed from R247, A230, A and A360. R1000, R1010, R1020 are no longer being deleted since the requirements are being kept in the PM.

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # R and R have been changed to reflect renumbering in R1370, R1380, A250 and A260 based on the proposed language. R1555 provides the authority for which sections can be brought to dispute by the PCRC for non compliance. R1370 (A ) Audit Reports; R1380 (A ) Audit Transmission and payments; A250 (A310) Number of Audits; and A260 (A320) Audit Stratification.

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # Recordkeeping Requirements will remain in the PM under P500. (Moved from R700 back to P500.) P600 Electronic Data Recording Systems is being deleted and is incorporated with Record Requirements under P500.

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # P510 The word “must” has been removed. This removes concerns expressed by a jurisdiction that the language implies auditors “must travel to the location”; but still allows jurisdiction to charge travel expenses if the audit is conducted outside the base jurisdiction borders. P520 In an IFTA audit, the burden of proof is on the licensee. This is current language in the Governing Documents.

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # P Corrected the word “and” to “or” P570 in regards to a Demand for Records Letter, the reference to 30 days has been removed. This allows each Jurisdiction to determine the amount of time before moving to an inadequate ratings.

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # A330 The proposed sampling language of requiring sampled vehicles to be tested for an entire quarter has been removed. The original language from A530(Current Cite) that relates to sampling was re- inserted. A has been amended to add “reduce” the vehicle MPG/KPL. A has been amended to add “adjust” the vehicle MPG/KPL.

August 12-13San Antonio, Texas 2015 Annual Business Meeting Ballot # A added “where required” to make it optional for Jurisdictions who may not be required to capture a phone number. A added “or reason why”, if opening or closing conference is not held to make it consistent with other sections.

Ballot References

August 12-13San Antonio, Texas 2015 Annual Business Meeting Delinquent Tax Returns Upon Reinstatement do you… A)Accept a statement of no operation for all delinquent quarters or B) Require all delinquent tax returns be filed? If B), do you collect a late payment on each delinquent tax return?

August 12-13San Antonio, Texas 2015 Annual Business Meeting Optional v. Required for IFTA, Inc. Clearinghouse USDOT#’s

August 12-13San Antonio, Texas 2015 Annual Business Meeting Customer John Doe Trucking has an IFTA account. His DOT #11111 is intrastate only. John Doe Trucking leases 2 of his trucks to ABC Trucking - DOT #12345 John Doe Trucking leases 2 of his trucks to XYZ Trucking - DOT # USDOT # Scenario (Wyoming)

August 12-13San Antonio, Texas 2015 Annual Business Meeting John Doe can't use his intrastate only DOT #11111, because he's traveling interstate. He can't switch his DOT #11111 to interstate because it is not the DOT # responsible for safety and it will place him in the new entrant program. ISSUE

August 12-13San Antonio, Texas 2015 Annual Business Meeting Which DOT # should be put on his license? Wyoming's Solution… We are currently printing the license twice; once with DOT #12345, and once with DOT #98765 so he can carry the appropriate license in the appropriate truck. But the IFTA license in our system will just have one of these numbers listed... Discussion

August 12-13San Antonio, Texas 2015 Annual Business Meeting VMT (Vehicle Mileage Tax) What’s the scoop in your jurisdiction…  In lieu of Fuel Taxes?  In addition to Fuel Taxes? Could/Would/Should IFTA, Inc. administer VMT and IFTA?

August 12-13San Antonio, Texas 2015 Annual Business Meeting Decal Database Survey Results March 2015 Survey Statistics:  11 - Did not Respond  13 - Yes to Uploading Data  29 - Do not upload data  5 - Read Only CH Members Open Discussion

August 12-13San Antonio, Texas 2015 Annual Business Meeting What is your opinion on changing the IFTA license renewal from an annual process to renewal every 2 years? All in favor? Opposed? IFTA Renewals (Alberta)

August 12-13San Antonio, Texas 2015 Annual Business Meeting Will the Best Practices Audit Guide be updated in 2015? Is the IFTA Audit Committee going to update the Industry Standard Chart through 2015? Ballots being reviewed by other committees for possible comments of their own - prior to their release. Nebraska

August 12-13San Antonio, Texas 2015 Annual Business Meeting How accurate is the data? Jurisdictions reported 0 decals issued 1 Jurisdiction reported 14 decals issued 8 Jurisdictions reported 0 revoked or suspended accounts 1 Jurisdiction reported 0 audits completed Annual Reports

August 12-13San Antonio, Texas 2015 Annual Business Meeting What is your opinion on charging additional fees on renewals after December 31 of a year but within the 2 month grace period under R655? Late Renewal Penalty/Fee (Alberta)

IFTA, INC. - REIMBURSEMENT FORM EXPLANATION

Whew! That was easy!