1 Office of SCience Management Systems (SCMS) Real Property Management June 2-6, 2008 Palms Spring, CA Gloria J. Baldwin DOE Chicago Office

2 Background Information Under Secretary for Science and Chief Operating Officer remain committed to implementing OneSC COO delegated responsibility for planning and completing reengineering to Integrated Support Center Managers The purpose is to ensure that SC has “one way of doing business”

3 SCMS is… A Web-based tool that provides SC employees desktop access to SC policies, practices, and procedures – Focuses on requirements, approach and performance

4 Reengineering Goals Establish one way of doing business throughout SC by developing reengineered procedures that are uniform and maximized to be both effective and efficient Common method allows for better utilization of SC resources empowering SC employees to use a single approach to address an issue

5 Management System Descriptions SC responsibilities are divided into Management Systems (Currently there are 18) Management System Descriptions (MSDs) are prepared to identify scope, roles/responsibilities, pertinent requirements, and key supporting functions The MSDs and their supporting procedures will collectively describe how SC operates Translate full set of requirements into processes/procedures to accomplish work Organizationally neutral – reflect functional alignment

6 Real Property MSD Development Team Management System Owner: – G. Baldwin, Realty Specialist, Chicago Office Secondary Management System Owner: – T. Baber, Realty Specialist, Oak Ridge Office

7 Real Property Management System Description Scope Develop a consistent approach for all Real Property transactions throughout the Office of Science Identify the Real Property requirements in policies, orders, regulations, laws and acts Provide direct links to existing systems, reference documentation, and other tools Develop procedures Contain links to any information required to execute procedure (one stop shopping) Identify Federal regulations governing the execution of real property transactions Contain step-by-step instructions to implement requirements Ensure Government-owned real property is managed appropriately

8 Real Property MSD Subject Areas Acquisition of Real Property Land Management and Disposal Other Interests in Real Property

9 Real Property Procedures Acquisition of Real Property Procedure 1. Acquiring Real Property by Condemnation Procedure 2. Acquiring Real Property by Exchange or Donation Procedure 3. Acquiring Real Property by Fee Purchase Procedure 4. Acquiring Real Property by Transfer Procedure 5. Acquiring Real Property by Withdrawal from the Public Domain Procedure 6. Acquiring a Lease by DOE (1) Under the DOE Organization Act, Public Law 95-91; or (2) Under the U.S. General Services Administration (GSA) Delegated Authority Procedure 7. Acquiring Real Property by a U.S. General Services Administration (GSA) Lease for DOE Space Procedure 8. Acquiring Real Property by a Contractor Lease Procedure 9. Acquiring Real Property by a Contractor with Lease Options or Modifications

10 Real Property Procedures (Cont’d) Land Management and Disposal Procedure 1. Disposing Real Property by Demolition Without the Underlying Land Procedure 2. Disposing Real Property by Community Reuse Organization (CRO) or Economic Development Procedure 3. Disposing Real Property By Atomic Energy Act, Section 161g

11 Real Property Procedures (Cont’d) Other Interests in Real Property Procedure 1. Acquiring or Granting an Easement Procedure 2. Acquiring or Granting a license or Permit Procedure 3. Acquiring or Granting a Right of Entry

12 Real Property MSD On-Line Demonstration Acquisition By a Contractor Lease Disposal By Demolition Without the Underlying Land The MSD and Procedures are living documents, and will be updated as changes occur

13 Real Property MSD On-Line Demonstration QUESTIONS