A&P2 Program Management Update Going on a Treasure Hunt Robert Guillemin NE P2 Roundtable Meeting June 20, 2007 Bristol, RI

Treasure Hunt? A Well Designed Measurement Strategy Saves time and effort to apply and manage P2 grants Improves program effectiveness Get EPA off your back

EPA’s Hunt for Value EPA’s Plan to Reduce Grants Management Burdens and Improve Measurement: –Simplify P2 RFP –Clarify Grant Proposal Format –Clarify Interim and Final Grant Reports –Measurement Training for the P2 Grant Program

Bottom-Up Strategy Work with State P2 Programs to: –Upgrade RFP –Develop P2 grant proposal format and –Design P2 report format –Collaborate on Measurement Training for P2 Grants

Some Clarifying Remarks About P2 Measurement

Why Measure? EPA Administrative Needs –Environmental Results Policy –Quality Assurance –PART Review State Program Management Benefits –Reduce Grant Management Administrative Burden –Improved Program –ManagementCommunication of P2 Benefits

What P2 Grant Measures Aren’t Cost-Benefit or Efficiency Measures Lack of standard toxicity and exposure factors confound efficiency ratio P2 program management and policy decisions include broad economic, technological, regulatory, and environmental factors

Measurement Flexibility Dig where you want – Chose the program area to focus measurement resources Dig as much or as little as you want –Chose the right amount of measurement effort to match judgement and available resources Simply explain measurement approach –Measurement transparency is a primary goal of EPA Quality Assurance requirement

Basic Measurement Formula Identify the size and scope of the pollution issue (Define Baseline) Determine the effectiveness of the P2 approach Estimate the degree of implementation success

Organic Lawn Care Measure Baseline –Pesticide application of 3.2 to 9.8 pounds per acre –2 acre pilot project Effectiveness of P2 Approach –Organic lawn care strives to reduce 100% of pesticides Estimation of the Degree of Implementation Success –6.4 to 19.6 pounds of pesticides reduced

Total Municipal Acres in CT – 3,702 acres of municipal recreation fields in Connecticut –Use of 11,846 to 36,280 pounds of pesticides per year

Measurement Advice The cost of measurement should not outweigh the benefit Target readily available data Use justifiable estimates and assumptions

P2 Proposal Format and Measurement Work Sheet Proposal Format –What is the most effective way to format a proposal? Measurement Reporting Format –What’s the best way to format measurement information?

Grant 1 Projected Results I. Grant Information GranteeMaine DEP Grant Description (Full): The Maine Department of Environmental Protection (ME DEP) will provide technical assistance to Maine’s small businesses and state agencies to reduce the use of toxic materials and conserve energy. The four proposed projects include 1) a “green” procurement program for state agencies, 2) a self-certification program for the auto-body and stormwater sectors that includes pollution prevention, 3) a “green” certification program for the lodging industry, and 4) a “Governor’s Carbon Challenge” that provides energy conservation audits and recommendations. Grant Title Grant # Start10/1/2007 Amount83,000End9/30/2008 Contact Julie ChurchillPhone: Grant Description (Short): The Maine Department of Environmental Protection (ME DEP) will provide technical assistance to Maine’s small businesses and state agencies to reduce the use of toxic materials and conserve energy.

II. P2 Measurement Summary Projected Results Summary Pounds of Pollutants Total P o u n d s Projects Haz.Air Wate r In Pr o d u ct In Pr oc es s mBTU s Gallon s Dollar s 1) “Green” Procurement Program for State Agencies 2,500 2) Self-certification: Auto-body/Stormwater Sector 1,50 0 1,00 0 2,500 3) “Green” Certification: Lodging Industry 1,00 0 2, ) Governor’s Carbon Challenge Program****** 500,00 0 Total: 1, , ,50 017

III. Project Information Project 1: Green Procurement for State Agencies Projected Results Pounds of Pollutants Total Pounds Outcome Measures (with pollutant type) Haz.AirWaterIn ProductIn ProcessmBTUsGallonsDollars 1) Pollution Reduced 1,500 2) VOC Reduced 1,000 Total: 2,500 Project 1: InformationCalculations for Projected Results 1) Activity Measures: Convene EPP group meetings, provide technical assistance with state procurement specialists, assist with green contract language. 2) Behavioral Measures: Number of "green" products added to contracts. 3) Partners: State Procurement Agency. 4) Sectors: State agencies. 5) Data Collection Method: Track progress of up to nine new purchasing contracts. 1) Pollution Prevention Measures: a) Cleaning Products: Inventory control, maintenance and training will be used to reduce the volume of cleaning products used. In addition, updated contracts for cleaning supplies will feature Green Seal's GS-37, 40 and 40 standards, as well as standards developed by Maine's EPP Group. b) Electronics: Contracts for electric equipment will be updated using the EPEAT Bronze standard, or higher. Target items include lamps and ballasts, batteries, electronics and computers. c) Vehicles: Non-lead replacements for lead wheel weights. 2) VOC Reduced: a) State Laundry Systems: Non-perclorethelyene for uniforms and the laundering of rags. b) Cleaning Products: see above.

Project 2: Self-certifictaion for the Autobody and Stormwater Sectors Projected Results Pounds of Pollutants Total Pounds Outcome Measures (with pollutant type) Haz.AirWaterIn ProductIn ProcessmBTUsGallonsDollars 1) Pollution Reduced1,500 2) VOC Reduced 1,000 Total:1, ,500 Project 2: Information Calculations for Projected Results 1) Activity Measures: Training sessions. Number of technical assistance on-site visits, phone calls, s. Number of people trained. Number of completed self-certifications. 2) Behavior Measure: Number of changes at facilities. Strive for 20% increase in compliance. 3) Partners: Participating self-certifying companies. 4) Sectors: Autobody and stormwater 5) Data Collection Method: Completed self-certification forms. Random baseline on-site visits. 1) Pollution Reduced: Reductions based on a 20% increase in compliance for sector universe of self-certification facilities. 2) VOC Reduced: VOC reduction of 1,000 pounds based on the assumption that 5 unlicenses solvent distillation units will be licensed.

Project 3: “Green” Certification Program for Lodging Industry Projected Results Pounds of Pollutants Total Pounds Outcome Measures (with pollutant type) Haz.AirWaterIn ProductIn ProcessmBTUsGallonsDollars 1) Electricity Reduced 17 2) Solid Waste Reduction and Recycling* 1,000 3) Pounds of Pollution Reduced 500 4) VOC Reduced ,000 Total: 1,000 2,50017 Project 3: Information Calculations for Projected Results 1) Activity Measures: Perform 12 site visits to verify points, plus additional visits requested by new members. Present a workshop. 2) Behavior Measure: Number of recommendations undertaken. 12 new "green" hotels certified. 3) Partners: Vermont Lodging Trade Organization. 4) Sectors: Lodging industry. 5) Data Collection Method: Results from on-site visits and green certifications. 1) Electricity Reduced: 5,000 kWh of electricity reduced. Conversion factor: 1 kilowatt- hour (kWh) = 3413 British Thermal Units (Btu). Based on the results of existing "green" hotels and 12 new "green" hotel certifications. 2) Solid Waste Reduction and Recycling* (Solid waste measures have yet to be included by HQ): 1,000 lbs of solid waste reduction and recycling based on the results of existing "green" hotels and 12 new "green" hotel certifications. 3) Pounds of Pollution Reduced: 500 pounds of pollution reduction based on the results of existing "green" hotels and 12 new "green" hotel certifications. 4) VOC Reduced: 1,000 pounds VOC's reduction based on the results of existing "green" hotels and 12 new "green" hotel certifications.

The Value of the Work Sheet Identify and capture more outcomes Eliminate unnecessary or burdensome measures Improve program design –Partners –Data collection methods Work Sheet can be used to simplify P2 proposals and reporting burden